Crafting Your Organization’s Journey in Grant Applications

When tackling grant applications, a common yet crucial section you'll encounter is the one that asks about your organization's background and history. Funders are keen to understand how your organization was established and the significant milestones achieved along the way. This section is informational and an opportunity for storytelling, a powerful tool to captivate your audience. After all, who doesn't enjoy a well-told story?

The Power of Storytelling in Grants

Storytelling is not just a method of communication; it's a powerful psychological tool that can enhance how information is perceived and remembered. Neuroscience research suggests that storytelling can activate parts of the brain that process visual and emotional information, potentially leading to the release of dopamine, particularly during emotionally charged events or crucial moments in the narrative. This dopamine release helps with memory and information processing and enhances the reader's emotional connection to your story, making the experience more rewarding and memorable.

Consider the difference between presenting dry facts and telling a compelling story. While a list of dates and events might convey the necessary information, a narrative that weaves these elements into a cohesive and engaging story captures the imagination and holds the reader's attention. This approach increases the readability of your application and enhances the memorability of your organization's journey.

Researching Your Roots

To effectively tell your organization's story, start at the beginning. It's crucial to understand the circumstances that sparked the creation of your organization. Whether it was a response to a community issue or the outcome of a merger or division, these origins are the seeds from which your current efforts have grown. This depth can typically be uncovered by speaking with individuals who have been part of the organization since its early days or who are well-versed in its history.

The beauty of these conversations, especially with those who have witnessed the organization’s evolution from its early stages, is in capturing the passion and the challenges that shaped its path. Hearing from multiple perspectives enriches the narrative and helps portray a more nuanced and accurate picture of your organization's beginnings. While not all may make it into your grant proposal, these insights can guide you in finding a tone and approach that truly represents the spirit and values of your organization.

The Risks of Founder's Syndrome

Highlighting the founder's initial vision and drive can be tempting, but it's essential to balance this with a broader perspective. An overemphasis on the founder's story can lead to what's known as "founder's syndrome," where the organization might struggle to evolve beyond the original vision, even when community needs change. This focus can inadvertently hold the organization back from responding to current community dynamics and opportunities for growth.

To mitigate this, consider how the founder’s story is presented. While acknowledging the founder's contributions is important, it’s beneficial to describe these contributions in a way that emphasizes the collective effort rather than individual accolades. For example, rather than naming the founder explicitly, you could discuss the founding vision as a reflection of community aspirations at the time. This approach shifts the narrative from a single visionary to a broader community initiative, which can empower current staff and stakeholders by placing them at the forefront of the organization's ongoing story.

This framing minimizes the risks associated with founder's syndrome and reinforces the organization's current relevance to its community. By focusing on how the founding principles have evolved and are being carried forward by a diverse team, the story becomes one of ongoing community engagement and adaptation, which is more appealing to funders looking for dynamic and responsive organizations.

Describing Milestones: Visualizing Major Projects and Growth

When detailing your organization's milestones, it's vital to focus on significant projects and achievements that demonstrate capacity and growth. Highlighting these milestones offers a compelling narrative of progress and capability to funders.

Securing a Permanent Home

One transformative milestone for many organizations is securing a physical space. This step often symbolizes stability and permanence, which are crucial for operational expansion and community impact. Describe the journey of acquiring this space: from the initial search, selecting the right location based on strategic needs, to the momentous day of moving in. Elaborate on how this new home has transformed the daily operations and enhanced the ability to serve the community better. For instance, a new headquarters could provide a central hub for programs, meetings, and administrative work, facilitating more efficient coordination and expanded services.

Launching Significant Initiatives

Another critical milestone is launching new programs that address specific community needs. Detail the planning and resources that went into these initiatives, such as a new educational program or a public health campaign. Describe the process from conception through implementation, highlighting any partnerships or community involvement that played a role in its success. Share stories that illustrate the tangible impacts of these programs, such as testimonials from beneficiaries or statistics demonstrating improvement in community well-being.

Completing Major Projects

Consider the example of completing a major infrastructure project like an affordable housing complex. This achievement reflects your organization's ability to manage large-scale projects and its commitment to addressing critical needs in the community. Discuss the planning stages, the challenges encountered along the way, and how these were overcome. Highlight the community's involvement in the project, from planning to execution, which fosters a sense of ownership and strengthens the project's impact. Describe the day the complex opened, the first families moving in, and the ongoing benefits to the community, such as increased stability and improved quality of life.

These milestones, from securing a physical space to launching pivotal programs and completing significant projects, paint a vivid picture of an organization that is reactive and proactive in its growth and adaptation. They showcase an entity capable of undertaking substantial challenges and seeing them through to successful conclusions, precisely the type of assurance funders are looking to support. By vividly describing these milestones, you document your organization's achievements and highlight its potential for future success.

Handling Difficult Histories

Organizations often encounter chapters in their histories that are less than flattering, presenting unique challenges in how they are perceived by funders and the community. Whether it’s past leadership missteps, financial mismanagement, or internal conflicts, addressing these issues can significantly influence an organization's ability to secure funding and maintain public trust.

Overcoming Financial Mismanagement

A common issue some organizations face is financial mismanagement. For instance, I have worked with an organization that had to rebuild trust after discovering that a previous executive director had been embezzling funds. The discovery was devastating, but the response was pivotal for the organization’s future. Transparency with stakeholders about the extent of the mismanagement was the first step in recovery. Implementing stringent financial controls and appointing a new leadership team demonstrated to funders and the community that the organization was committed to accountability and integrity. By openly discussing the measures taken to ensure such a breach of trust would never happen again, the organization managed to rebuild its reputation slowly.

Navigating Internal Conflicts and Community Resistance

Another example involves an organization that was formed in the wake of another's collapse due to internal disagreements over strategy, particularly in their work with vulnerable populations like those experiencing homelessness. While under a different name, the new organization had to navigate significant community skepticism. Many community members were wary, concerned that history might repeat itself. The organization took proactive steps to engage with the community extensively, holding public meetings to outline its new approach and how it differed fundamentally from its failed predecessor. They emphasized a renewed focus on collaborative strategies and transparent operations, crucial in gradually winning back community support.

Lessons Learned and Safeguards

In both cases, these organizations learned crucial lessons about the importance of transparency, the need for robust oversight mechanisms, and the value of open communication with all stakeholders. Moving forward, they implemented comprehensive safeguards such as regular audits, new leadership training programs, and enhanced board oversight to prevent past problems from reoccurring. These measures fortified the organizations internally and served as a testament to their resilience and capability to reform, which are qualities that reassure funders and enhance the prospects of future support.

By delving into our history, we confront and rectify past missteps and uncover invaluable knowledge that informs our current strategies and decision-making processes. This historical insight is crucial for understanding the changing dynamics and needs of the communities we serve, enabling us to anticipate future challenges and opportunities more effectively. The strategic use of these lessons allows us to adapt and respond proactively, ensuring that our organization remains agile and aligned with our mission and community expectations.

Furthermore, transforming these historical challenges into narratives of resilience and responsibility profoundly impacts our organization’s public image and internal cohesion. Sharing these stories not only helps secure grants but also strengthens the overall fabric of the organization, making it more robust and better equipped to fulfill its mission. This approach leverages the transformational power of storytelling to enhance community perception and internal morale, fostering a culture of accountability and continuous improvement that resonates with staff and stakeholders alike.

Avoiding Overstatements and Platitudes

While reviewing grant applications, I once encountered an organization's claim that they were the only group teaching circus arts in their region. However, living just down the street from another circus arts program, I knew this wasn't accurate. Such claims can make an organization appear naive or isolated, indicating a lack of awareness about the surrounding community and similar initiatives. This can diminish credibility and poorly reflect your organization’s connectedness and understanding of the broader sector.

Instead of making exclusivity claims, emphasize what makes your organization unique. Using the term "unique" suggests special qualities or approaches that distinguish your organization without implying sole authority or presence. For instance, stating that your organization "uniquely integrates community engagement into its circus arts curriculum" highlights distinctiveness without overstating exclusivity.

Embracing Our Past: Lessons Learned from Our History

Incorporating effective storytelling into your grant applications transforms a routine submission into an engaging narrative that captures the essence of your organization's journey. Remember, the stories we tell in these applications are powerful; they engage readers and help us reflect on our organization's history.

Reflecting on the past isn't just about recounting events; it's about understanding the lessons learned and how they shape your organization's future. As you craft your story, consider how each element of your organization's history can illuminate its growth, resilience, and dedication to its mission, offering funders a vivid picture of why your organization is worthy of support.

Our journey through the organization's history is not just about recounting events; it's about learning from them and using those lessons to strengthen our future. Each story of past challenges and how they were overcome provides valuable insights that can help in securing grants and building a more robust and ethical organization. By embracing our past, we can show funders and stakeholders our commitment to growth, transparency, and continuous improvement.

To learn the art and technique of effective grant writing more deeply, consider exploring our Certificate in Grant Writing course. This program is designed to equip you with the skills necessary to write compelling grant proposals that tell your organization's story effectively and highlight your operational strengths and community impact.

We would love to hear about your experiences and challenges in writing about your organization's history. What obstacles do you encounter, and how do you overcome them? Share your thoughts and questions in the comments below. We're eager to learn from your experiences and provide guidance where possible!

What Degree is Good for Grant Writing?

While there isn't a specific degree in grant writing, several academic paths can complement and enhance a career in this field. Having a strong academic background can help you win more grants, propel your career, and support causes that matter to you.

Whether you are new to grant writing or seeking to level up your skills, keep reading to learn what degrees can give you an edge.

The Importance of Writing Degrees

Strong writing skills are paramount; therefore, degrees focusing on writing are particularly beneficial.

Effective grant writing hinges on clear and compelling communication. A grant writer must be able to convey complex ideas in an organized, persuasive, and easy-to-understand manner. Strong writing is the foundation of successful grant proposals, helping organizations secure the funding they need to make an impact. Without clear writing, even the best programs and initiatives can go unnoticed by funders.

Unfortunately, many individuals have moved away from proper grammar and structured writing since their school days. The prevalence of brief emails, social media posts, and even modern news articles has shifted focus away from traditional paragraph construction. These trends have led to a decline in people's ability to craft well-organized and thoughtful pieces of writing. While concise writing is valuable, grant writing requires a balance between brevity and thoroughness, with clear and detailed explanations.

In my experience teaching grant writing certification courses, professional writers transitioning into grant writing often excel due to their strong writing backgrounds. Because they already have experience in structuring narratives, using correct grammar, and maintaining clarity, they only need to learn the nuances of grant writing rather than starting from scratch. These students quickly grasp how to tailor their writing to meet funders’ requirements, making them especially successful in this field.

Degrees Aligned with Specific Sectors

Although degrees in certain fields may not include a dedicated course on grant writing, they provide critical knowledge of how organizations function. A great grant writer isn’t just someone who can craft persuasive proposals; they must also understand the inner workings of the organizations they represent. A grant writer needs to explain an organization’s mission, financials, programs, and goals in a clear and compelling manner for funders. The better you understand the field you are writing for, the more effective you’ll be at communicating its needs and impact. Here are some degree options based on the types of organizations you may work with:

• Writing: Degrees in English, Communications, and Creative Writing provide strong foundations in effective writing, research, and critical thinking—essential skills for grant writing.

• Nonprofit Sector: A degree in Nonprofit Management provides insights into the unique challenges and operations of nonprofit organizations.

• Government Sector: A degree in Public Administration equips you with knowledge about governmental processes and public sector management.

• Tribal Organizations: A degree in Indigenous or Tribal Studies offers an understanding of the cultural and administrative aspects of tribal entities.

• For-Profit Sector: A Business Administration degree is beneficial for those looking to secure grants within the corporate world.

• Field-Specific Areas: If you're passionate about a particular cause, such as environmental conservation, social services, or education, obtaining a degree in Environmental Studies, Social Work, or Education respectively will establish you as a subject matter expert.

For those who are already experienced grant writers but want to level up their skills, pursuing an advanced degree or specialized training in fields such as nonprofit management, public administration, or business administration can provide deeper insights into organizational strategy, financial management, and fundraising. Advanced education can help grant writers move into leadership positions, expand their consulting businesses, or increase their effectiveness in securing funding for large-scale initiatives.

Notable Academic Programs

If you’re looking to pursue a degree that aligns with grant writing, choosing a reputable university with a strong program in your field of interest is key. Below are some of the highest-rated schools for each relevant degree path:

• Writing

• University of Iowa – Bachelor of Fine Arts in Creative Writing

• Columbia University – Master of Fine Arts in Writing

• Johns Hopkins University – Master of Arts in Writing

• Harvard University – Bachelor of Arts in English

• University of Southern California – Bachelor of Arts in Communications

• Nonprofit Management

• Indiana University–Purdue University Indianapolis – Master of Public Affairs with a concentration in Nonprofit Management

• University of Southern California – Master of Nonprofit Leadership and Management

• Harvard University – Nonprofit Leadership Executive Program

• Public Administration

• Syracuse University – Master of Public Administration

• University of Georgia – Master of Public Administration

• University of Southern California – Master of Public Administration

• Indigenous or Tribal Studies

• University of Arizona – Indigenous Governance Program

• University of British Columbia – First Nations and Indigenous Studies

• University of Oklahoma – Native American Studies

• Evergreen College Native American and Indigenous Studies

• Business Administration

• University of Pennsylvania (Wharton) – Master of Business Administration

• Stanford University – Master of Business Administration

• Massachusetts Institute of Technology (Sloan) – Master of Business Administration

• Field-Specific Degrees

• Environmental Studies – Yale University, Stanford University, University of California, Berkeley

• Social Work – University of Michigan, Washington University in St. Louis, Columbia University

• Education – Harvard University, Stanford University, University of California, Los Angeles

Whatever degree you choose, be sure to combine it with an accredited certificate in grant writing through a reputable provider like Spark the Fire. A grant writing certification course is vital because it provides hands-on experience, practical skills, and insight into the grant writing process that most degree programs do not cover in-depth. The best certification programs include actually writing a grant proposal and receiving individualized feedback on your writing, ensuring you gain the skills necessary to succeed in real-world scenarios.

Learn more about certifications for grant writing and what it is like to be a grant writer in our blog.

Has your degree been useful for grant writing? Is there a different degree you wish you had pursued? Let us know in the comments!

AI Prompts for Grant Writing

AI Prompts for Grant Writing

How AI Can Supercharge Your Grant Writing Process

Writing grant proposals is both an art and a science—one that requires time, strategy, and the ability to craft a compelling case for funding. But for many organizations, limited resources and staff capacity make the grant writing process overwhelming. That’s where artificial intelligence (AI) comes in. AI tools can help nonprofits, small teams, and even experienced grant writers by generating fresh ideas, streamlining repetitive tasks, and ensuring proposals are clear, persuasive, and aligned with funder priorities. Whether you’re new to grant writing or a seasoned pro looking for new perspectives and efficiencies, AI can be a game-changer in prospecting, writing, budgeting, and managing grants.

Below, we’ll explore AI-powered prompts that can assist with every step of the grant writing process—from finding the right funders to writing winning proposals and managing post-award responsibilities.

Grants Research

• Summarize this RFP for me in plain language. I want to focus on what really matters to the funder. [PASTE FULL TEXT OF THE RFP]

• Provide insights on how to align my project with the mission and priorities of a specific funder. Here’s a summary of the RFP: [INSERT RFP SUMMARY].

• Which national private foundations are most likely to fund nonprofit organizations working to [increase access to the arts OR insert your cause/mission]?

• Is anyone on the [Name of Foundation] Board of Trustees affiliated with [Name of Your City or State]? Let’s find potential connections.

• The mission of [Your Organization] is [insert mission]. How does our work align with the [Name of Foundation] mission or funding priorities?

• Which organizations in [Your City/State] have received grants from the [Name of Foundation] within the last five years?

• What grants has [Name of a Similar Nonprofit or Business] received in the past five years? Let’s analyze their funding sources.

• Identify government grants that align with our mission to [insert mission]. What federal, state, or local funding opportunities should we explore?

• Find corporate giving programs that support causes like [insert cause/issue]. How can we position our organization for corporate sponsorship or philanthropic grants?

• Map out a 12-week countdown plan for year-end fundraising so we hit every key deadline without breaking a sweat.

• Design a simple yet powerful fundraising dashboard to track performance like a pro.

Initial Communications

• Draft a persuasive executive summary that distills the key points of my grant proposal into a concise, funder-friendly snapshot. Here’s my draft: [PASTE GRANT PROPOSAL].

• Write a strong letter of intent (LOI) for a grant application to [INSERT FOUNDATION NAME]. Here’s the grant opportunity: [SUMMARY OF THE RFP].

• Write a one-page Letter of Inquiry (LOI) to the [Name of Foundation] requesting [$Amount] for [Name of Organization]. We focus on [Brief Description of Project].

• Create a persuasive case for support that explains why our organization is the right fit for this funding opportunity.

• Craft a strong email subject line to maximize the chances that my funding inquiry gets read.

• Write a phone script for a call with a foundation program officer to discuss a potential grant opportunity.

• Write a follow-up email to a program officer after an initial inquiry, keeping the conversation open and warm.

Writing the Proposal

• Review and refine my grant proposal to make it more persuasive. Here’s the full text: [PASTE FULL TEXT OF YOUR PROPOSAL].

• Draft a strong logic model for our grant proposal that clearly connects inputs, activities, outputs, and outcomes.

• Analyze this grant proposal for strengths and weaknesses. Provide suggestions for revisions to make it stronger. [PASTE FULL TEXT OF YOUR PROPOSAL].

Organizational Description

• Craft a compelling mission and vision statement for my nonprofit. Here’s what we do: [INSERT DESCRIPTION].

• Write a compelling opening paragraph for a grant proposal focused on [INSERT PROJECT GOAL]. Let’s hook the reader from the start.

• Craft a powerful narrative that demonstrates my organization’s capacity and experience in implementing similar grant-funded projects. Here’s our background: [INSERT INFO].

• Categorize my programs and services into a logic list. Write concise descriptions of each, including key metrics. [INSERT INFO].

 

Community Insight Statement

• Craft a compelling needs statement that highlights the urgency and significance of [INSERT ISSUE]. This is the backbone of my grant proposal, so let’s make it persuasive.

• Find research that supports the following statement. Make sure to include links to the citations where you found the information.

• Paraphrase this research into 1-2 sentences. [INSERT DETAILS].

• Rewrite my community insight statement so that it focuses on the challenges and opportunities within the community without mentioning the solution (which goes in the project description). [INSERT TEXT].

Budget and Request Info

• Craft a budget narrative that clearly justifies the allocation of funds for my program. Here’s the breakdown: [INSERT DETAILS].

• Analyze our budget for this year compared to the actuals from last year, identifying any line items that changed by 10% or more. Write possible explanations for the variance.

• Generate a list of cost-effective strategies to maximize grant funds and demonstrate strong financial stewardship.

• Help me identify cost-sharing or in-kind contributions that will strengthen our grant application.

 

Project Description

• Develop a clear, concise project description that explains what my grant-funded initiative will do and why it matters. The goal? Make it impossible for funders to say no.

• Develop a clear and concise project description for my grant proposal in 200 words or less.

• Generate a list of potential partnership opportunities with local businesses or community organizations to strengthen my grant proposal. The initiative is about [INSERT PROJECT DETAILS].

• Develop a detailed project timeline with key milestones for my grant proposal. Here’s my list of activities: [INSERT LIST].

• Write a concise primary goal of my project. The goal should be broad and abstract.

• Ensure my project objectives are SMART (Specific, Measurable, Achievable, Relevant, and Time-bound). Here’s my list: [INSERT LIST OF GOALS].

• Develop SMART objectives for my project: We provide a tutoring program for youth ages 8-16 focused on academic improvement, personal goal setting, and holistic wellness.

Evaluation and Closing

• Suggest key performance indicators (KPIs) or metrics that will effectively measure the outcomes of our grant-funded program. Here’s what we do: [INSERT DETAILS].

• Refine my sustainability plan for [INSERT PROJECT]. How do I convince funders that my project will thrive long after the grant funding ends?

• Suggest creative dissemination strategies to share the outcomes and lessons learned from my grant-funded research/project. The focus is [INSERT STUDY OR PROJECT TOPIC].

• Help me make the case that my organization is fully capable of managing and executing grant funding from the [Foundation].

• Generate an outcomes framework for a grant-funded project focused on [INSERT PROJECT GOAL]. Here's additional information: [INSERT CONTEXT]. Let’s make it measurable, realistic, and impactful.

• Identify potential challenges that may arise during my grant-funded project and suggest strategies to address them. Here’s my project: [INSERT PROJECT DESCRIPTION].

• Create an impactful conclusion paragraph that leaves the funder with no doubts about why this project deserves support.

Building Relationships

• Draft a thank-you letter to funders after receiving a grant, reinforcing impact and setting the stage for future funding opportunities.

• Suggest creative ways to keep funders engaged between grant cycles so they stay invested in our work.

• Help me craft a success story about a past grant-funded project that can be used for future funding applications and donor outreach.

• Draft a persuasive thank-you letter to [Name of Foundation], showing the impact of their $50,000 grant [INSERT DETAILS].

• Create a media strategy to publicly recognize funders in a way that enhances our credibility and encourages future support. Include website analytics, social media reach, and more.

Grants Management and Post-Funding Strategy

• Draft a funder report template that makes grant reporting simple, clear, and engaging.

• Write a concise, engaging impact report to share with funders and stakeholders.

• Generate a grant compliance checklist to ensure we meet all reporting and accountability requirements.

• Develop a strategy to turn a one-time grant into recurring funding. How can we position ourselves for renewal or multi-year support?

The Human Touch: Ethical AI Use in Grant Writing

While AI can be a powerful tool for grant writing, it’s important to remember that it should enhance, not replace, human expertise. AI-generated content still requires fact-checking, refinement, and personalization to ensure that proposals are accurate, mission-aligned, and compelling.

Here are a few key considerations when using AI in grant writing:

• Verify all information – AI can generate well-structured content, but it doesn’t replace research. Always double-check grant requirements, funder priorities, and statistics for accuracy.

• Ensure originality and compliance – Many funders have specific guidelines on formatting, storytelling, and required sections. AI can help with structure, but your final proposal should reflect your organization's unique voice and vision.

• Maintain ethical use – AI should be used as a drafting and brainstorming tool, not a shortcut to bypass strategic thinking. Funders value authenticity and deep organizational knowledge, so be sure your final submission reflects the passion and expertise of your team.

• Personalize and refine – AI-generated text often lacks emotional nuance. Adding real stories, testimonials, and organizational insights will make your grant application more persuasive and memorable.

Ultimately, AI can streamline and support the grant writing process, but your expertise, creativity, and strategic thinking will always be the most valuable assets in securing funding. Plus AI has negative impacts on the environment. By blending technology with human insight, you can craft stronger, more impactful proposals—while saving time and energy for what really matters: your mission.

Want to learn more about AI and grant writing? Sign up for our AI Webinar series today!

The Dark Side of AI and Grant Writing: Unveiling Its Environmental Impact

Artificial intelligence (AI) is often celebrated for its transformative potential—helping businesses streamline operations, improving decision-making, and even addressing global challenges like climate change. For grant writers, AI tools can accelerate research, improve proposal writing, and identify funding opportunities. However, behind AI’s bright promise lies a less-discussed reality: its environmental costs. From the electricity it consumes to the water it uses and the waste it generates, AI places significant strain on the planet. Understanding these impacts is essential to ensure we use AI responsibly in grant writing and beyond.

AI’s Dependence on Electricity

AI’s immense computational power enables tools like ChatGPT to assist grant writers in drafting proposals, generating action verbs, or organizing ideas. Yet, this convenience comes at a cost: massive energy use. Data centers—the physical facilities that store, process, and manage all the data these tools rely on—consume enormous amounts of electricity. These facilities account for about 1% of the world’s total electricity use, which is roughly the same as the energy consumption of countries like Argentina (International Energy Agency, 2021).

Training large AI models, like GPT-3, uses enough electricity to power more than 100 average U.S. homes for a year (Brown, 2020). To put this in perspective, imagine running a grant-writing retreat where 100 participants leave their lights, computers, and appliances running 24/7 for an entire year. That’s the level of energy required just to train one model. Most of this electricity comes from burning fossil fuels such as coal and natural gas, which release carbon dioxide (CO₂) into the atmosphere, contributing to climate change.

For many regions, electricity grids are still heavily dependent on fossil fuels. This means that every time we use an AI tool to draft a grant narrative or research funding sources, we indirectly add to carbon emissions. While AI can save time and effort, it’s important to balance its benefits with an awareness of its environmental costs.

AI’s Heavy Use of Water

Electricity isn’t the only resource that keeps AI running; water plays a critical role as well. Just as a grant writer might need coffee to stay sharp during a late-night writing session, data centers need water to keep their systems cool and operational. These facilities generate immense heat as they process and store data, and millions of gallons of water are used annually to regulate their temperature (Miller et al., 2023).

In drought-prone regions like Arizona or California, where every drop of water is precious, the demand from data centers creates additional challenges. Imagine if a nonprofit working on water conservation in these areas discovered that its AI-driven grant writing tools were indirectly straining local water supplies. This dilemma underscores the importance of exploring more water-efficient cooling technologies to reduce the strain on resources.

The Waste and Resource Costs of AI Hardware

The physical infrastructure that powers AI—servers, GPUs, and storage devices—comes with its own environmental challenges. Just as a grant writer might need specialized tools like templates or software to streamline their work, AI requires specialized hardware made from rare earth metals and other finite resources. Mining these materials often destroys ecosystems and pollutes local waterways (Rüdiger et al., 2019).

Once this hardware becomes obsolete, it contributes to the growing global problem of electronic waste. In 2019, the world generated 53.6 million metric tons of e-waste, much of it discarded improperly (Forti et al., 2020). To put this into grant-writing terms, imagine a foundation rejecting a proposal simply because the narrative is disorganized, resulting in wasted time and effort. Similarly, improperly discarded hardware wastes valuable resources and creates lasting harm to the environment.

For grant writers who rely on AI tools, this raises a critical question: how can we advocate for sustainability while using tools that may contribute to environmental harm? Supporting initiatives to refurbish or recycle old hardware and choosing companies with sustainable practices can help address these concerns.

Managing Heat in AI Operations

AI operations also produce significant heat, and cooling data centers is a major challenge. Data centers are like massive ovens, generating more heat than a room full of laptops at a grant-writing workshop. Traditional cooling methods, such as air conditioning, use additional electricity, compounding the energy demands of these facilities (International Energy Agency, 2021).

Innovative solutions, like liquid cooling or underwater data centers, show promise. However, these technologies are expensive, much like trying to overhaul a grant-writing program without sufficient funding. Until these solutions become more affordable, the energy and cooling demands of AI tools will continue to create environmental challenges.

What Can Grant Writers Do?

While AI offers incredible tools for grant writers, we have a responsibility to consider its environmental impact. Here are some steps to use AI more sustainably in grant writing:

Support Renewable Energy: Choose AI tools and platforms powered by clean energy sources like wind or solar. Many tech companies now disclose their renewable energy usage.

Use AI Efficiently: Instead of relying on AI for every part of the grant writing process, focus on using it for specific tasks like generating action verbs or organizing ideas. This reduces the computational power needed.

Promote Responsible Practices: Advocate for sustainable practices within the organizations you support, such as recycling outdated hardware.

Educate Funders: When drafting grant proposals, consider highlighting the environmental impact of AI and proposing projects that address sustainability challenges.

Conclusion: Balancing AI’s Promise with Sustainability

For grant writers, AI holds tremendous potential to save time, improve proposals, and increase funding success, especially when you use smart prompts. However, these benefits come with hidden environmental costs, from electricity and water usage to e-waste and resource depletion. By using AI responsibly and supporting sustainable practices, we can ensure that the tools transforming our work do not come at the expense of our planet.

As grant writers, we often tell the story of how nonprofits make an impact. Let’s ensure that our own use of AI aligns with the values of stewardship and sustainability we so often advocate for.

What are your thoughts? Have you considered how AI’s environmental impact ties into your grant-writing work? Share your ideas and solutions in the comments below!

References

Brown, T. B. (2020). Training GPT-3: The carbon cost of AI. OpenAI Blog. Retrieved from https://www.openai.com

Forti, V., Baldé, C. P., Kuehr, R., & Bel, G. (2020). The global e-waste monitor 2020. United Nations University.

International Energy Agency. (2021). Data centers and energy consumption: 2021 report. IEA Publications. Retrieved from https://www.iea.org

Miller, J., Xu, T., & Lee, H. (2023). Water use in tech: Balancing demand in arid regions. Environmental Science Journal, 45(3), 233–245.

Rüdiger, K., Fisher, E., & Naskar, A. (2019). Rare earth metals and their environmental impact. Journal of Sustainable Mining, 18(2), 97–110.

Harnessing AI in Grant Writing: Dare to Try?

In the competitive world of grant writing, standing out can be a challenge. This is where artificial intelligence (AI) can become a grant writer's best friend. By leveraging AI tools, you can streamline the grant writing process and enhance the quality of your proposals.

Here are twelve practical ways to use AI to save time and win more grants, complementing the expert training provided by Spark the Fire Grant Writing Classes. Each is complete with specific examples.

1. Research Assistance

AI can quickly sift through vast databases and research papers to find relevant statistics, studies, and data that support your grant proposal. For example, AI can extract recent data on community health outcomes from CDC databases to support a health initiative grant. Additionally, it can help find peer-reviewed articles to back up community insight statements, ensuring your claims are well-supported.

For example, you could prompt ChatGPT with something like,

"Provide the latest statistics on adolescent mental health conditions, specifically rates of anxiety and depression among youth in the United States, using reliable sources like the CDC or similar organizations."

This would prompt ChatGPT to sift through available data and pull out the most relevant statistics to support your proposal.

Additionally, you could request,

"Summarize evidence-based practices for early intervention in youth mental health, drawing from peer-reviewed research or reputable sources."

This would help you gather peer-reviewed articles and studies that highlight effective intervention strategies, ensuring your community insight statements are well-supported. For instance, if you're writing a proposal for a youth mental health initiative, ChatGPT could retrieve recent CDC data showing rising rates of anxiety and depression among adolescents, and then supplement that with studies demonstrating the success of early intervention programs, strengthening your case for the project's impact and need.

2. Budget Creation

Utilize AI tools to automate the budgeting process. AI can help predict costs and expenditures, create detailed budgets, and ensure financial proposals are accurate and align with the funding organization's requirements. For instance, an AI tool could automatically calculate the total cost of personnel over a project's lifecycle based on projected changes in wage rates. It can also incorporate a 15% indirect cost rate into your project budget, ensuring it aligns with standard grant requirements.

For example, you could prompt:

"Help me create a detailed project budget for a [type of project]. Include the projected personnel costs based on current wage rates and factor in a 15% indirect cost rate. Ensure that the budget aligns with typical grant requirements and includes all necessary expenditures such as equipment, supplies, and labor over the project's lifecycle."

This would guide the AI to generate a budget that predicts costs accurately and ensures that it adheres to standard practices like indirect cost rates, providing you with a solid financial plan that fits grant funders' expectations.

3. Writing Assistance

AI-powered writing assistants can help draft sections of your grant proposals, ensuring clarity and coherence. They can suggest alternative phrasing to articulate the need for a community project more compellingly, making the proposal more persuasive. AI can also vary sentence structure and create bulleted and numbered lists to break up long paragraphs, enhancing readability.

For example, you could prompt ChatGPT with:

"Assist me in drafting a section of a grant proposal for a community project. Help me articulate the need for the project in a compelling and clear way, offering alternative phrasing to make the case more persuasive. Also, vary the sentence structure to improve readability and break up long paragraphs using bulleted or numbered lists where appropriate."

This prompt would guide the AI to provide suggestions for clearer, more persuasive language and ensure the proposal is well-structured and easy to read.

4. Proofreading and Editing

Use AI to proofread your proposals for grammar, punctuation, and style errors. Tools like Grammarly ensure your final submission is polished and professional. For example, Grammarly can catch and correct passive voice usage in your proposal, which funders may find less engaging. Additionally, AI can help incorporate action verbs that make your proposal shine and sound more confident.

5. Plagiarism Check

AI plagiarism detectors can scan your proposal to ensure originality and integrity in your submissions. This can be critical when pulling information from commonly used sources, ensuring your text remains unique. AI can also help you paraphrase research and assist with creating APA-style citations while maintaining academic integrity.

For example, you could prompt:

"Scan this grant proposal for plagiarism to ensure originality. If any sections are too similar to commonly used sources, suggest ways to paraphrase the content while maintaining the original meaning. Additionally, assist in creating proper APA-style citations for the sources used in the proposal, ensuring academic integrity throughout the document."

This would guide the AI to check for potential plagiarism, suggest improvements for paraphrasing, and help with accurate citation formatting to maintain the proposal's integrity.

6. Compliance and Character Count Monitoring

AI can help ensure that your proposal meets all the specific compliance and formatting rules set by the grantmaker. An AI tool could alert you if your proposal exceeds word count limits or if mandatory sections are missing. It can also pare down your writing to fit specific character count allowances or help expand your ideas to make the writing lengthier.

For example, you could prompt:

"Review this grant proposal to ensure it complies with the funder's guidelines, including word and character count limits. Alert me if any sections exceed the specified limits or if any mandatory sections are missing. If necessary, help me condense sections to meet the character count requirements or expand on ideas to meet the lengthier sections needed."

This would guide the AI to check for compliance with the grantmaker’s rules and help adjust the proposal's length as needed while maintaining clarity. Paste the grantmaker's instructions or summarize the key rules in your prompt. For example:

"The grant proposal should not exceed 1,500 words and must include sections for the project description, budget, objectives, and timeline. The budget section should be no longer than 300 words, and the proposal must include a summary of community impact."

7. Guideline Comparison and Improvement Suggestions

AI tools can compare your grant proposal against the grant guidelines, assessing the pros and cons of your proposal and offering targeted suggestions for improvement. This ensures your proposal aligns well with the funder’s expectations and maximizes your chances of success.

For example, you could prompt:

"Compare this grant proposal against the following guidelines: [insert key guidelines such as required sections, word count limits, formatting rules, etc.]. Assess the strengths and weaknesses of the proposal based on these criteria and provide targeted suggestions for improvement to ensure better alignment with the funder’s expectations."

This prompt would guide the AI to analyze your proposal in light of the provided guidelines and suggest adjustments that could improve your chances of success.

8. Tailored Proposals

AI tools can analyze previous successful proposals and the interests of funders to suggest customizations in your proposals that increase their appeal to specific grantors. For instance, if a funder emphasizes innovative approaches, AI can suggest incorporating language that highlights innovative aspects of your project. AI can also help weed out jargon, making your proposal clearer and more accessible.

For example, you could prompt ChatGPT with:

"Analyze this grant proposal and compare it with successful proposals from similar projects. Based on the specific interests of the funder [insert funder’s focus areas or priorities], suggest customizations to make the proposal more appealing. For example, if the funder values innovation, help highlight the innovative aspects of the project. Additionally, suggest ways to eliminate jargon and make the language clearer and more accessible to ensure it resonates with the funder."

This prompt would guide the AI to tailor the proposal to the funder’s interests while improving clarity and readability.

9. Project Management

Use AI-driven project management tools to keep track of deadlines, submission guidelines, and follow-ups. These tools can automatically update your calendar with submission deadlines and alert you to upcoming tasks, ensuring nothing falls through the cracks. For example, I created a 50-day checklist for writing grant proposals that go through internal and client reviews and submission dates well ahead of actual due dates. Look for the blog article coming soon.

For example, you could prompt:

"Help me create a project management plan for a grant proposal. Based on the deadlines and submission guidelines, generate a 50-day checklist that includes tasks like internal reviews, client reviews, and preparation for submission. Ensure that each task is assigned a specific date well ahead of the final submission deadline and provide reminders for upcoming tasks. Additionally, suggest ways to set up automatic alerts or calendar updates to keep track of these deadlines and follow-ups."

This prompt would guide the AI to structure a detailed timeline and help you stay on top of the grant writing process.

10. Stakeholder Engagement

AI can analyze stakeholder data to help you identify and engage potential collaborators, supporters, and beneficiaries. This might involve analyzing social media data to identify key community influencers who can champion your project. The AI helps by mapping out key stakeholders based on their influence and relevance to your project goals.

For example, you could prompt ChatGPT with:

"Analyze the stakeholder data I provide for my grant proposal project and help me identify potential collaborators, supporters, and beneficiaries. Based on the information I give, such as social media insights or key community influencers, assist in mapping out the most relevant stakeholders to my project goals. Suggest strategies for engaging these stakeholders effectively, considering their influence and relevance to the project."

This revision clarifies that ChatGPT can only work with the data you provide rather than pulling real-time data from social media or other external sources.

11. Sentiment Analysis

Apply AI to assess the emotional tone of your proposal to ensure it aligns with the mission and values of the funding organization. This can help tailor the narrative to evoke a stronger emotional response from reviewers. For instance, in a technical assistance proposal, AI might emphasize efficiency and innovation. In contrast, a youth arts program might highlight the transformative impact on participants' lives through engaging personal stories.

For example, you could prompt ChatGPT with:

"Assess the emotional tone of this grant proposal and ensure it aligns with the mission and values of the funding organization. Based on the type of proposal (e.g., technical assistance, youth arts program), suggest adjustments to the narrative to evoke the desired emotional response from reviewers. For instance, if the proposal is for a technical assistance project, emphasize efficiency and innovation. If it's for a youth arts program, highlight the transformative impact on participants’ lives through engaging personal stories."

This prompt will guide the AI to analyze the emotional tone and offer suggestions for tailoring the narrative accordingly.

12. Writing SMARTIE Objectives

AI tools can assist in writing SMARTIE objectives, which are specific, measurable, achievable, relevant, time-bound, inclusive, and equitable goals for your projects. 

SMARTIE objectives are essential for grant success because they demonstrate clear planning and provide measurable benchmarks for evaluating impact. Funders value proposals with well-defined goals, as they show a project is thoughtfully designed and achievable. Including inclusivity and equity in your objectives aligns with many funders' priorities, reflecting a commitment to serving diverse communities. Additionally, clear and actionable objectives enhance your organization’s credibility, showing your capacity to deliver results.

By tailoring SMARTIE objectives to funders’ missions and criteria, you create a compelling case for funding while ensuring your project achieves meaningful outcomes. To learn more about SMARTIE objectives, read our blog article, Mastering SMARTIE Objectives.

Conclusion

Embracing AI tools in conjunction with high-caliber training can significantly enhance your grant writing skills, streamline your processes, and increase your success rate in grant applications. AI should not be feared but seen as a powerful ally that can help us secure more funding for our important work to help the community through grants. Remember, we're all in this together!

Explore our courses and resources at Spark the Fire to empower your grant writing journey with the latest technological advancements.

Read our blog on AI Prompts for Grant Writing for more examples.

Comment Below!

We’d love to hear from you! Are you already using AI in your grant writing process? Share what’s working—or what challenges you’re facing. Your insights could inspire others in the Spark the Fire community. Drop your thoughts in the comments below, and let’s keep the conversation going!

Is a Grant Writing Class Worth It? It Depends.

Grant writing is a skill in high demand, and as a result, the question "Is a grant writing class worth it?" is one of the most frequently asked among aspiring grant writers.

This is not surprising given the abundance of options available—from free introductory courses to comprehensive programs representing a significant investment. The wide range of available options makes this a common and pertinent question. People are naturally concerned with making a sound investment in their education, given the variability in course quality, cost, and potential return on investment in terms of career advancement.

The burgeoning interest in grant writing as a profession and the sheer volume of choices can make it overwhelming to decide which path to pursue. Interest in grant writing as a career is increasing, particularly due to the flexibility it offers. Who doesn’t want the ability to work from home and create a better work-life balance? This shift towards remote work options and the potential for flexible scheduling align well with the priorities of many professionals today, making grant writing an increasingly attractive field.

Additionally, many individuals are unsure of what grant writing entails or how to become credentialed, which adds another layer of complexity to their decision-making process.

If you recognize the potential benefits of acquiring grant writing skills but are unsure how to evaluate the quality and effectiveness of the classes offered, keep reading.

Considerations When Choosing a Grant Writing Class

Selecting the right grant writing class is crucial for developing the skills you need to succeed in this evolving field. When evaluating potential courses, it’s essential to consider a variety of factors that contribute to an effective learning experience. Ensure the curriculum covers essential topics comprehensively, assess the quality of instruction and the real-world experience of the instructors, and verify the availability of hands-on practice with actual grant proposals. These elements are vital for practical learning.

Above all, look for opportunities for personalized feedback and peer reviews. You cannot truly master grant writing without writing actual grant proposals and receiving detailed feedback on your work.

Let's deep dive into specific factors to consider, ensuring you choose a grant writing class that not only meets your educational needs but also enhances your professional capabilities in meaningful ways.

1. Curriculum Content: The course should comprehensively cover all aspects of grant writing, from the basics of understanding different funding sources and how to find them to the nuances of crafting a compelling narrative and budget. Ensure the course covers the elements of persuasive writing. Plus, the most effective courses go beyond theory to include specific strategies for success in the grant writing field.

2. Instructor Expertise: Check the qualifications and experience of the instructors. Experienced professionals can provide invaluable insights and guidance. Instructors should be knowledgeable about grant writing and have a successful track record of securing grants themselves. The quality of instruction is crucial. The instructor should have a background in teaching, particularly in adult education, which significantly enhances the learning experience. Instructors with educational training are better equipped to design courses that optimize retention and understanding.

3. Practical Experience: Look for courses that offer real-world writing opportunities. The ability to draft proposals and get feedback is crucial in learning effective grant writing. Learning grant writing is inherently practical. Courses that provide opportunities to write actual grant proposals and simulate the grant application process are more beneficial. This hands-on practice is essential for understanding the complexities of grant writing.

4. Feedback Mechanisms and Peer Reviews: Effective grant writing classes offer regular, detailed feedback on your proposals. Such feedback should be constructive, identifying your strengths and pinpointing areas for improvement, all within a supportive framework. Additionally, peer reviews are an invaluable aspect of the learning process. By participating in peer reviews, you receive diverse perspectives on your work, enhancing your understanding of different writing styles and strategies but also helps you recognize various approaches to tackling grant proposals. This kind of feedback environment encourages a robust exchange of ideas and can significantly improve your writing skills.

5. Peer Interaction and Professional Networking: Beyond the immediate benefits of peer review, engaging with fellow students can also help you build a professional network within the grant writing community. Courses that facilitate active discussions and collaborative projects offer opportunities to connect with others who share your professional interests. This network can become a vital resource for exchanging referrals, sharing opportunities, and providing mutual support. As you grow your network, you gain access to a broader spectrum of advice and experience, which can be crucial for managing your workflow and client base effectively over the long term.

6. Instructor Interaction and Accessibility: Direct access to the instructor for questions and guidance is essential for a deeply enriching learning experience. Classes that facilitate one-on-one interactions or small group discussions with the instructor typically offer a more personalized learning environment. To further this benefit, it's important to consider the instructor's availability outside of scheduled class times. Do they offer office hours? Are they accessible via phone or email for urgent queries, or are interactions limited to pre-arranged times? The ability to reach out to your instructor when you're facing challenges can make a significant difference in your learning curve and overall satisfaction with the course. This level of support is crucial for navigating complex topics and can greatly enhance the educational experience.

7. Delivery Method and Multimedia Learning Opportunities: An effective grant writing course should leverage multimedia learning resources to present information through multiple formats, enhancing understanding and retention for all students. This approach includes a blend of reading materials, instructional videos, interactive modules, and live Zoom meetings. By offering varied types of content, such as videos that break down complex concepts or live Zoom meetings that allow for real-time questions and answers, the course can cater to comprehensive learning needs rather than relying on a single method. This diversity in presentation helps reinforce learning, ensuring that students can engage with the material in a more robust and effective manner. When choosing a grant writing class, evaluate the range and quality of multimedia learning tools provided to ensure they support a thorough understanding of the curriculum.

8. Flexibility and Support for Working Professionals: When selecting a grant writing class, it’s crucial to consider the flexibility of the course structure, especially for working professionals who have to balance their learning with other responsibilities. A well-designed course should accommodate the unpredictable nature of professional and personal commitments. For instance, does the course offer the ability to pause and resume learning as needed? Is the instructor understanding and accommodating when 'life things' come up, allowing for adjustments in deadlines or course schedules? At Spark the Fire, we recognize these needs and offer both a learning cohort version and a self-paced version of our courses. This ensures that all our students can engage with the material at a pace that suits their individual circumstances, without compromising the integrity or continuity of their learning experience.

9. Reputation and Reviews: Impact on Careers: Thoroughly researching the reputation of a grant writing course is essential. In addition to reading reviews and testimonials from past students, consider the tangible outcomes of the course. Investigate where alumni are now in their professional journeys. Have students from the class received promotions, secured new positions within the grant writing field, or successfully transitioned to careers as grant professionals? This deeper dive into the real-world impact of the course can provide a clearer picture of its effectiveness and the value it adds to students' careers. Such insights not only reflect the quality of the curriculum and instruction but also highlight the practical benefits and career advancements facilitated by the course.

About Spark the Fire Grant Writing Classes

At Spark the Fire, we integrate these considerations into our teaching approach. We offer detailed feedback and peer reviews in our courses, focusing on practical application and improvement. This method helps our students not only learn the theory but also apply it effectively in real-world situations. While there are many grant writing courses available, Spark the Fire incorporates all these essential elements into our program.

Our focus is on teaching the foundational skills needed in grant writing and ensuring our students can apply these skills practically. We emphasize real-world applications, feedback, and peer interactions as part of the learning process. This balanced approach helps our students effectively learn and apply grant writing techniques in their careers.

Join the Conversation

Are there specific skills or areas in grant writing you're eager to enhance? We invite you to share the particular challenges you've faced and what skills you believe will most improve your grant writing effectiveness. Whether it's refining your research techniques, developing stronger proposal narratives, or learning advanced budgeting strategies, discussing these needs can help us all focus our learning and growth effectively.

What is the Best Way to Learn Grant Writing?

What is the Best Way to Learn Grant Writing?

Becoming a grant writer is an exhilarating journey. Imagine the moment of elation when you receive the notification that your grant proposal has been accepted—there’s truly nothing like it. Picture people around you jumping up in joy, dancing around the room as they realize their hard work has paid off. That’s the kind of impact successful grant writing can have, and it's a scene that many grant writers know well.

Grant writing is not just about securing funding; it's a pathway to making significant contributions to causes and communities that matter deeply to us. It's a profession that allows you to be a part of something larger than yourself, supporting initiatives that can transform communities and change lives. Moreover, the financial aspect of being a grant writer is appealing as well. On average, grant writers can earn a substantial salary, making it a rewarding career both personally and professionally.

So, how exactly does one become skilled in the art of grant writing? Here’s a comprehensive list of effective ways to learn grant writing, crafted to guide you through your learning journey.

1. Formal Classes The very best way to learn grant writing is to enroll in a formal class that gives you a structured learning experience. These classes are typically designed to cover everything from the fundamentals to the more complex aspects of grant writing. Our Spark the Fire Grant Writing Classes [insert link] offer a comprehensive curriculum that equips you with the knowledge and skills needed to succeed in this field. Be sure to look for courses like ours that provide feedback on your writing rather than only watching videos. I firmly believe that you cannot learn grant writing without practicing hands-on and getting feedback.

2. Blog Articles Reading blog articles is an excellent start. Blogs can offer many insights and step-by-step guides that are easy to digest. Whether you’re a beginner looking to grasp the basics or an experienced professional seeking advanced tips, there's always a blog post that can cater to your needs.

   • Spark the Fire's own blog features articles ranging from beginner tips to in-depth analysis of grant writing trends.

   • Instrumentl’s library of nonprofit blog posts is a comprehensive resource for the beginning grant writer.

   • A Village for Good features blogs that deliver practical, actionable advice for beginning grant writers.

   • Candid.org Insights is a blog with grant writing tips combining innovative approaches and proven strategies.

   • Millionaire Grant Lady has a blog that lets you a peek into the life of a successful grant writer and serves as an aspirational journey for the beginner.

3. Webinars Participating in webinars is another fantastic way to learn. Webinars allow you to hear directly from experienced grant writers and often include a Q&A session where you can ask specific questions. These can be particularly valuable for understanding the nuances of grant writing in real time. Check out our upcoming webinars [insert link] that cover a variety of topics related to grant writing.

   • Spark the Fire offers monthly webinars taught by Allison Jones, M.Ed., covering a wide range of topics tailored for grant writers and consultants. These sessions provide deep insights into both the strategic and practical aspects of grant writing.

   • Foundant Technologies hosts informative webinars focusing on streamlining the grant application and management process. Their sessions are ideal for grant professionals looking to enhance their technical skills and grant management efficiencies.

   • Instrumentl conducts practical webinars that delve into strategies for finding and securing grants, making it a great resource for both beginners and experienced grant writers seeking to expand their funding sources.

4. Professional Associations and State Nonprofit Associations Joining professional associations can provide networking opportunities, resources, and professional development activities that are crucial for a budding grant writer. Associations often offer workshops, annual conferences, and certifications that can enhance your skills and credibility. We belong to the Grant Professionals Association (GPA) because of their high standards of excellence for the grant profession. Find your State Nonprofit Association through the National Council of Nonprofits. The Montana Nonprofit Association, for example, has high-quality offerings, including a fantastic annual conference.
   

5. Conferences Attending conferences allows you to immerse yourself in the grant writing community. These events typically feature workshops, keynote speeches, and panels that discuss best practices, innovation in grant writing, and more. My favorites are:

   • Grant Summit by the Grant Professionals Association

   • Nonprofit Storytelling Conference

   • Nonprofit Consulting Conference by Funding for Good

6. Books Reading books on grant writing can provide a thorough understanding of the field, from foundational skills to advanced techniques. Books often offer comprehensive knowledge, case studies, and examples that are crucial for deepening your understanding. Look for titles by renowned authors in the field or those recommended by professional associations to ensure you're getting expert advice. Check out our list of Must-Read Books for Grant Writers and Writing Style Mastery.
   

7. Journals Subscribing to journals focused on grant writing and nonprofit management can keep you updated with the latest research, case studies, and best practices in the industry. Journals like Blue Avocado, Chronicleof Philanthropy, and the GPA Journal offer articles written by experts that delve into complex grant writing and management aspects.
   

8. Podcasts Podcasts are a great way to learn on the go. They can offer tips, interviews, and success stories from grant writers who share their journeys and experiences. Listening to a podcast episode can be a great way to stay informed and inspired. I haven't found a podcast I have fallen in love with yet, but here are the most popular.

   • Grant Writing Simplified by Teresa Huff has good sound quality and is pleasant to listen to. It's perfect for beginning grant writers.

   • Grant Writing & Funding by Holly Rustick has a considerable volume of podcasts to listen to and is considered the number one podcast on grant writing.

   • Grant Writing Made Clear with Dr. Trenette has just started, but it's off to a great start.

As you can see, learning to be a grant writer is an exciting and meaningful journey. Remember, each grant proposal you write could be the key to unlocking essential funding for a nonprofit, a research initiative, or a community project. The satisfaction of knowing you played a part in making these projects possible is immensely gratifying.

Now, we’d love to hear from you! What inspired you to start learning about grant writing? Join the conversation in the comments section and let us know your story. Are there other ways to learn grant writing that you’ve found helpful? Please share your experiences in the comments below!

 This blog is just the beginning. For those looking to excel further in grant writing, check out our article, Understanding Different Certifications for Grant Writers, which delves deeper into advanced strategies and tips for seasoned grant writers. Happy writing!

Only Nonprofits Get Foundation Grants, Right…? Wrong!

One common misconception in the world of grant writing is that only 501(c)(3) organizations are eligible to receive grants from foundations. While it’s true that many foundations focus their giving on tax-exempt nonprofits, they are far from the only recipients. Government entities, tribes, quasi-governmental organizations, fire departments, schools, colleges, and even for-profit businesses often receive grants from foundations. Understanding why this myth persists—and learning how to navigate the reality—can open up new funding opportunities for your organization. 

Why the Misconception Exists

For many professionals in the field of grant writing, the myth that only 501(c)(3) nonprofits qualify for foundation grants is widespread. The misunderstanding likely stems from the tax code and the way many foundations are structured. In the U.S., private foundations are required to give to organizations that qualify as 501(c)(3) nonprofits to ensure their donations are used for charitable purposes. This has led to a widespread belief that 501(c)(3) status is a universal requirement. 

However, foundations can fund other types of organizations as long as the project aligns with their charitable mission and meets IRS guidelines. This may involve additional paperwork, such as expenditure responsibility reports, but these requirements do not preclude grants to non-501(c)(3) entities. 

Examples of Foundation Grants to Non-501(c)(3) Organizations

Here are some real-world examples that demonstrate the variety of recipients who can benefit from foundation funding:

1. Government Entities
   Foundations often provide grants to local governments for community improvement projects. For example, The Kresge Foundation has awarded grants to city governments for urban revitalization projects.

2. Tribal Organizations
   Tribal governments and their associated entities frequently receive funding for healthcare, education, and cultural preservation. The Bush Foundation has supported tribal nations through leadership development programs and community initiatives.

3. Quasi-Governmental Organizations
   Public housing authorities and economic development corporations are quasi-governmental entities that often secure grants. The Ford Foundation has funded community redevelopment projects involving these organizations.

4. Educational Institutions
   Schools, colleges, and universities are frequent grant recipients for everything from STEM programs to student services. The Bill & Melinda Gates Foundation has provided significant funding to higher education institutions to support student success initiatives.

5. For-Profit Businesses
   For-profit entities can also receive grants, particularly for research and innovation aligned with a foundation's mission. The Ewing Marion Kauffman Foundation offers grants to small businesses focused on entrepreneurship and innovation.

6. Fire Departments and Emergency Services
   Fire departments and emergency services often receive grants to support equipment upgrades, training, and disaster preparedness. The Firehouse Subs Public Safety Foundation provides grants to fire departments for life-saving equipment and fire safety programs. The Gary Sinise Foundation funds first responders, including fire departments, through grants for training and community safety initiatives. 

Foundations That Support a Variety of Organizations

Here are a few foundations known for funding diverse types of recipients:

• W.K. Kellogg Foundation: Funds projects in education, health, and economic development, including those led by tribal and governmental organizations.

• Robert Wood Johnson Foundation: Supports public health initiatives, often collaborating with schools, tribes, and local governments.

• Annie E. Casey Foundation: Focuses on child welfare, providing grants to government agencies and community-based organizations.

• Walton Family Foundation: Supports environmental and educational initiatives, funding nonprofits, schools, and public entities.

A Final Reminder: Guidelines Are Key

While the opportunities are abundant, every foundation has its own rules and processes. As I’ve emphasized before in my article, "If You’ve Met One Foundation, You’ve Met One Foundation", no two foundations are alike. Always review the foundation’s guidelines carefully to determine eligibility and requirements for your organization.  

Whether you’re a government entity, tribal organization, school, or even a for-profit business, foundation funding could be within reach. The key is understanding the opportunities available and crafting a compelling proposal that aligns with the foundation’s mission. 

So, if you’ve been holding back because you’re not a 501(c)(3), it’s time to rethink your strategy and explore the possibilities! 

Maximize Your Grant Opportunities with the Right Training

If you’re serious about writing grants, gaining professional expertise is key. Enrolling in online grant writing courses, attending grant writing workshops, or completing an accredited grant writing certification program can boost your skills. Look for grant writing training for nonprofit organizations or freelance writing certificate programs to advance your knowledge. 

Resources like Spark the Fire offer comprehensive grant writing certification programs tailored to your needs, whether you're a beginner or seeking professional development. We also provide valuable grant writing tips and tools to help organizations of all kinds thrive. 

With proper training and research, you can break free of the misconception that only nonprofits receive grants and uncover opportunities for your organization. So, whether you're a government entity, tribal organization, small business, or school, it’s time to rethink what’s possible and take your grant writing to the next level! 

What Do You Think?

Foundation grants are more accessible than many people realize, even for organizations outside the nonprofit world. Have you successfully applied for a grant as a school, tribal organization, business, or government entity? Or are you considering breaking into grant writing with a certification program or training? 

I’d love to hear your thoughts, experiences, and questions. Share your stories in the comments below—your insights could inspire others to explore new grant opportunities!

Game-Changer: Submitting Your Grant Proposal Weeks in Advance (Copy)

One evening, while making dinner, I received an unexpected phone call that significantly influenced my approach to submitting grant proposals. It was Therese Ogle, a respected program officer for several foundations in the Seattle area. She had just reviewed a grant proposal I had submitted for a capital campaign to renovate a building and transform it into a play space for parent support.

Therese had a few questions about the details of the proposal. As I answered her questions earnestly, I jotted down notes. When the conversation ended, she suggested I revise the proposal based on our discussion and resubmit it before the deadline. I carefully made revisions to the unclear points and added more details to the sections she had asked about. The grant was resubmitted in a couple of days, still ahead of the deadline. The grant was fully funded.

This experience underscores a crucial strategy in grant writing: the advantage of submitting your proposal well before the deadline. Here’s why early submission can make a significant difference:

1. Opportunity for Feedback: Early submission may open the door to invaluable feedback from the funding agency. Foundations often review submissions if they are submitted weeks before the deadline and provide feedback, just as I experienced. This feedback can be invaluable in refining your proposal to make sure all aspects of the project are clear. Learn more about crafting a stellar proposal in our Certificate in Grant Writing Course.

2. Catching Missing or Outdated Attachments: Foundations often require various attachments, such as financial statements, board rosters, and organizational budgets. Submitting early allows the foundation to notify you if any documents are missing or outdated, giving you ample time to provide the most recent information. One commonly outdated attachment is the balance sheet. It should be updated to the most recent quarter when submitting a grant proposal. Ask the financial team or your accountant to send you an updated balance statement at least quarterly. Access templates for grant attachments that are refined and vetted in our template resources.

3. Avoiding Technical Difficulties: Grant submission platforms can become overloaded as the deadline approaches, which might lead to technical difficulties. I have heard countless tales of organizations working on government grants for weeks and then not being able to submit the final draft on the due date because the system crashed. Misplacing usernames and passwords is also quite common with online applications, so make a habit of documenting these important credentials. Also, note the time of the day and time zone for the grant deadline. No one wants to learn at 5 pm Central that the grant was due at 5 pm Eastern. Early submission helps you avoid the last-minute frenzy and ensures all your hard work at least gets reviewed by the funder.

4. Postal Requirements: Some grants require physical mailing, with deadlines based on when the application is received, not postmarked. Realizing this requirement too late can be disastrous. One foundation even requires that you send full proposals, including your 990 Tax Return, to each of the board members on the foundation in paper format via the mail. Early submission ensures that your application will not be disqualified for arriving late. Avoid overnighting your grant application if at all possible. It can be seen as a waste of resources.

5. Internal Review: While it's never fun to have too many cooks in the kitchen, ensuring that your team members are fully on board with every aspect of the proposal is worth the time spent building consensus. By creating a timeline that allows ample time for internal review, you can use this time to refine your arguments, enhance your narrative, and align your proposal more closely with the funder’s priorities, making it more compelling. Check out my blog on creating a 40-day turnaround on grant proposal development to streamline your team's review plan.

6. Peace of Mind: Submitting early can significantly reduce stress and provide peace of mind, knowing that your proposal is completed and submitted without the pressure of a looming deadline. This mental freedom allows you to focus on other important tasks or start planning your next grant proposal. 

How much in advance should I submit grant proposals?

For strategic grant submissions, timing can be everything. If your primary goal is to receive feedback on your proposal before the final deadline, submitting it at least two weeks early is essential. This window of time allows the foundation's staff to thoroughly review your application without the pressure of the impending deadline rush, which typically sees a surge in submissions. 

Remember, fewer proposals will be submitted this early, so it will really stand out and allow your proposal to receive more attention. Program officers will be less rushed and can provide more detailed and constructive criticism you can use to strengthen your proposal. Not every foundation will do this, but many will if you submit early enough.

Types of Feedback Grantmakers May Provide Before the Application Deadline

When you submit a grant proposal early, grantmakers may provide feedback that can greatly enhance your application. This feedback usually focuses on refining your proposal to better meet the grant’s objectives and criteria. Understanding the types of feedback you might receive before the application deadline can prepare you to make the most effective updates to your proposal. Here are some common areas where grantmakers might provide feedback:

1. Work Plan and Timeline:

   • Planning Details: Reviewers might ask for more information about certain aspects of your work plan that appear underdeveloped or vague. For example, they might notice you’ve skipped over essential planning details necessary for the success of your project.

   • Milestone Completion: Feedback may include questions about the completion of important milestones and how they contribute to moving the project forward. If there are not enough clear milestones in the project plan, it may not be immediately clear if the project gets off track. Putting milestones in place helps the organization and the funder ensure that the project is moving forward successfully.

   • Project Timeline: If submitting a multi-year project timeline within a single year-long grant application, grantmakers might request a breakdown of what will be accomplished specifically during the grant period to ensure the timelines are realistic and well thought out. Always make a note of how long the grant timeframe is and ensure that your timeline matches. It’s also okay to talk about other phases of the project for perspective, but make sure the grant year is prioritized.

2. Key Staff:

   • Reviewers often scrutinize who is responsible for carrying out the project and how they are qualified. Feedback may include questions about the qualifications, experiences, and roles of key staff members to ensure they are capable of executing the project successfully. If not enough information was provided, they may even suggest that you submit resumes of key staff.

3. Outputs, Outcomes, and Impact:

   • Deliverables: Grantmakers might ask for more precise metrics about deliverables, ensuring that what you propose aligns with their expectations. Also known as outputs, these are the widgets that your project will produce, such as the number of people served, the number of meals provided, the number of bed nights, or the number of acres protected.

   • Short, Medium, and Long-term Outcomes: Describing outputs is usually not enough. Reviewers will want to know what changes are expected over different periods. Outcomes should focus on the changes in behavior, awareness, attitude, knowledge, or skill resulting from participation in the project.

4. Connection to Funder’s Priorities:

   • A common feedback area is how well your proposal aligns with the funder’s priorities. If the connection isn’t clear, the funder might ask you to revise your proposal to reflect their goals better. Also, remember to address any eligibility issues. For example, I worked with an organization with “Academy” in its name. Whenever applying to funders that do not make grants to individual schools, I immediately stated that the organization was a six-month program for students at risk of dropping out - not a school.

5. Evaluation Plan:

   • Funders might flag proposals with disproportionate evaluation plans—either too extensive or insufficient for the project’s scale. They may suggest resizing the evaluation to appropriately match the project's scope and expected impact.

6. Budget:

   Hands down, the most highly scrutinized aspect of a grant proposal is the project budget. Reviewers will notice if you put together a budget hastily and may believe you have padded the budget, adding extra unnecessary expenses. To prevent this, take the time to carefully research each line item expense so it is as accurate as possible. Also, always include a detailed budget narrative that explains how each line item was calculated.

Feedback Areas Typically Not Pointed Out by Reviewers

When you can get feedback before the actual deadline, you have an edge over the competition, but there are certain areas that reviewers typically do not comment on:

• Project Fit: If a project is a bad fit for the grant, reviewers generally do not provide detailed feedback and may simply send a rejection letter.

• Grammar and Spelling: Reviewers are typically trained to overlook grammar and spelling in favor of focusing on the content of the proposal. But you should still edit your work carefully. Poor grammar and spelling are distracting, and apps like Grammarly and even Chatbots make it easy to check your work before submitting it.

Community-Based Reviewers

After the actual deadline, the formal review will take place. Increasingly, funders are hiring community-based reviewers who are more closely connected with community-based organizations. These reviewers are often provided with anti-bias training and recuse themselves from reviewing any proposal with a conflict of interest. This approach helps ensure the review process is fair, culturally sensitive, and aligned with community needs.

Reviewers typically use a rubric to score each proposal, which may or may not be made available to applicants. I enjoy volunteering to review grants for foundations and government entities and am asked to comment on each proposal that can be shared with the applicant once the awards are made. However, this information is typically only shared when the applicant requests it. So, if you don’t get a chance to receive feedback before the due date, plan to ask for it once the process is complete. This will help you become a stronger writer over time. Plus, look for opportunities to review grants and get the perspective of wearing the funder’s hat for a change.

A Good Grant Strategy

Submitting your grant proposal early is not just a precaution; it’s a strategy that can lead to better-prepared, more compelling proposals and, ultimately, a higher success rate. By understanding the types of feedback that may be provided—and those that typically are not—you can better prepare your grant proposals to meet the expectations of funders while avoiding common pitfalls. Always consider requesting feedback if your proposal is not funded, as this can provide valuable insights for future applications.

Have you ever benefited from submitting a grant early or learned a hard lesson by waiting until the last minute? Share your experiences in the comments below, and let’s discuss how we can all improve our grant writing practices for better outcomes.

Why You Need a Grant Calendar: A Roadmap to Success

Grant writing can feel like an endless race against time—missed deadlines, rushed submissions, and the overwhelming pressure to secure funding can derail even the best efforts. But what if there were a tool to keep you organized, improve your proposals, and maximize your chances of success? Enter the grant calendar, a simple yet powerful resource that can transform how you approach funding opportunities.

This article explores why a grant calendar is essential, how to build one, and how it plays a pivotal role in helping one nonprofit achieve record-breaking success.

Avoid Missed Deadlines

Deadlines are the bedrock of grant writing. Even the most compelling proposal won’t win funding if it’s late. A grant calendar eliminates the guesswork by visually organizing key dates and tasks, ensuring you stay ahead of deadlines.

With a clear timeline, you can allocate time for research, drafting, and reviews while avoiding the panic of last-minute submissions. This structured approach keeps you in control, no matter how busy your workload becomes.

Improve Proposal Quality

When you aren’t rushing to meet a deadline, you have the time to craft thoughtful, compelling proposals that truly represent your organization’s potential. A grant calendar allows you to break the process into manageable phases, giving each step the attention it deserves:

• Research and gather supporting data.

• Write, revise, and refine the narrative.

• Secure internal reviews and approvals.

By planning ahead, you can focus on quality rather than simply completing tasks. And if you’re working with a team, a grant calendar ensures everyone stays on the same page.

Prioritize Opportunities

Not all grants are created equal. Some align perfectly with your mission, while others may require significant time and effort for a smaller payoff. A grant calendar helps you focus on the “low-hanging fruit”—those opportunities that:

• Are a strong match for your organization’s goals.

• Have reasonable application requirements.

• Offer a high chance of success.

By prioritizing these opportunities, you can use your time and resources more effectively, giving each proposal the attention it deserves.

Maximize Success Through Collaboration: A Story from the Field

A few years ago, I worked with a nonprofit executive director who transformed their grant writing process using a grant calendar. What started as a simple organizational tool became the foundation of a highly successful collaboration that exceeded all expectations.

Every month, we reviewed the grants scheduled for submission in the upcoming weeks. This proactive approach allowed the executive director to identify which funders needed a personal touch. He would call the planned grantmakers, often setting up in-person meetings to build rapport and learn more about their priorities.

The calendar wasn’t just about dates; it was a strategic roadmap. I began drafting the grant proposal tailored to each funder’s guidelines and mission. When meeting grantmakers, he made it a point to listen more than he talked. He asked thoughtful questions and paid close attention to the subtle cues in their responses—what they valued, what they hoped to fund, and even what didn’t interest them.

When he met with grantmakers, he made it a point to listen more than he talked. He asked thoughtful questions and paid close attention to the subtle cues in their responses—what they valued, what they hoped to fund, and even what didn’t interest them. After each meeting or phone call, he debriefed me immediately, sharing insights that refined our approach.

The magic happened in the days following these conversations. I revised the proposals to align perfectly with the grantmakers’ priorities, weaving in the themes and ideas they had shared. By the time the proposals landed on their desks, they weren’t just applications—they were responses to the exact needs and interests of the funders.

The results? More grants were awarded than we could have imagined. This process, anchored by the grant calendar, wasn’t just about organization—it was about creating space for strategic relationships, thoughtful preparation, and collaborative teamwork.

How to Build Your Grant Calendar

Creating a grant calendar is easier than you might think. Here’s how to get started:

1. List Grant Opportunities: Begin by gathering information on all potential grants, including deadlines, requirements, and eligibility.

2. Categorize by Priority: Rank opportunities based on alignment with your mission, application complexity, and likelihood of success.

3. Add Hard Deadlines: Enter immovable deadlines first—grantmakers that only have one deadline per year, for example.

4. Use Strategic Timing: Plan your work based on grant types:

• Quarterly Deadlines: Submit to the first deadline of the year when competition is lower.

• Corporate Grants: Most corporate giving occurs early in the year. Work on these in December and January.

• Government Grants: These are typically due in September. Begin working on them in July and August.

• Family Foundations: These often make decisions around the holidays. Plan to work on them in October and November.

5. Choose a Format: Use a tool that works for you, whether it’s Google Calendar, Excel, or project management software like Trello or Asana. We also love Grant Frog for managing your grant applications.

6. Review Regularly: Update your calendar as new opportunities arise or priorities shift.

Data Elements to Track in Your Grant Calendar

A complete grant calendar includes more than just deadlines. Here are the data elements you should track:

• Name of client and project

• Name and contact info for grantmaker

• Type of funding requested

• Amount to request and likelihood rating

• Application details and deadlines

• Match requirements

• Submission and notification dates

• Status of application (e.g., draft, submitted, funded)

• Number of contacts made

• Notes from conversations with funders

• Report due dates (for both current and previous years)

• Follow-up dates

Tracking these elements ensures you have everything you need at a glance, making the grant writing process smoother and more efficient.

Conclusion

A grant calendar is more than just a scheduling tool—it’s your strategic partner in funding success. It helps you stay organized, prioritize opportunities, and improve the quality of your proposals while fostering collaboration across your team.

As the story from the field shows, when combined with strategic outreach and a commitment to listening, a grant calendar can lead to incredible results. So why wait? Start building your grant calendar today and take control of your grant writing process.

But remember, the best grant calendar is the one your team consistently uses.

Have your own tips, tools, or success stories? Share them in the comments below—we’d love to hear how you make the most of your grant writing efforts!

Mastering SMARTIE Objectives: Crafting Inclusive and Impactful Grant Proposals

When it comes to grant writing, objectives are more than just bullet points—they’re your opportunity to communicate your goals, define success, and demonstrate your commitment to equity and inclusion. That’s where SMARTIE objectives come in.

SMARTIE, which stands for Specific, Measurable, Achievable, Relevant, Time-Bound, Inclusive, and Equitable, is a goal-setting framework that builds on the widely known SMART framework. By embedding inclusivity and equity into your project’s foundation, SMARTIE objectives do more than articulate your goals—they show funders that your work is meaningful, measurable, and aligned with their priorities.

Let me share a story from my experience as a grant reviewer that illustrates why SMARTIE objectives can set your proposal apart. 

A Tale of Two Grant Proposals

During a grant review cycle, I evaluated dozens of proposals, all competing for the same pool of funding. Two proposals stood out but for very different reasons.

The first proposal, focused on community health, included a clear, numbered list of SMARTIE objectives right after the project description. For example: 

1.     Screenings: Deliver 200 diabetes screenings through a mobile clinic to underserved communities by December 2024, ensuring outreach to areas with limited healthcare access.

2.     Follow-Ups: Provide follow-up consultations to at least 50% of screened individuals, prioritizing those from underserved areas, within three months of their screening.

3.     Workshops: Partner with local community centers to host six educational workshops on diabetes prevention and management by December 2024, ensuring workshops are accessible to underserved populations through bilingual facilitators and evening sessions. 

These objectives were clear, actionable, and easy to find. As a reviewer, I immediately understood what the organization planned to accomplish, how they would measure success, and why their project mattered. This gave me confidence in their ability to deliver results, and it made their proposal easy to evaluate against the funder’s criteria.

The second proposal also sought funding for a health-related initiative, but its objectives were buried in dense paragraphs of text. Finding them felt like a scavenger hunt. When I did locate them, the objectives were vague and difficult to quantify:

“We aim to improve health outcomes for residents in our community.”

“The program will reduce barriers to healthcare.”

These statements, while well-intentioned, lacked specificity, measurability, and a clear connection to the funder’s priorities. Without concrete goals, I couldn’t fully understand or trust the organization’s ability to deliver meaningful results.

This experience reinforced the importance of SMARTIE objectives. Well-crafted, visible objectives make your proposal stand out for all the right reasons.

How to Write SMARTIE Objectives

To create compelling SMARTIE objectives, follow these steps:

1. Start with Specificity

Define exactly what you want to achieve. Answer questions like:

What will you accomplish?

Who is involved or impacted?

Where will the project take place?

Example:
Instead of “Increase employment rates,” write:
“Help 50 single parents in rural communities secure employment by providing free childcare and job training.”

2. Measure Success

Funders want to see how you’ll track progress. Use data-driven metrics to define success.

Example:
“75% of participants will complete the training program and apply for at least five jobs within three months of completion.”

3. Be Achievable

Set realistic goals based on your organization’s resources and timeline.

Example:
“Recruit 20 volunteer mentors to support program participants over a 12-month period.”

4. Keep It Relevant

Ensure your objectives align with your organization’s mission and the funder’s priorities.

Example:
“Our goal aligns with the funder’s mission to support workforce development initiatives for underserved populations.”

5. Set a Timeframe

Include a clear deadline for achieving your objectives.

Example:
“Launch the job training program by March 1, with all participants completing the program by December 31.”

6. Prioritize Inclusivity

Inclusion means involving diverse perspectives and underrepresented groups.

Example:
“Design the program curriculum with input from single parents in the target community to ensure it meets their unique needs.”

7. Embed Equity

Equity addresses systemic barriers and promotes fairness.

Example:
“Provide need-based scholarships for 80% of participants to reduce financial barriers to program enrollment.” 

Why SMARTIE Objectives Stand Out

Proposals with SMARTIE objectives make a strong impression because they:

Provide Clarity: Clear, numbered objectives make it easy for reviewers to grasp your project’s goals and methods.

Demonstrate Accountability: They show that your organization has a plan to track progress and evaluate success, building trust with funders.

Reflect Inclusivity and Equity: By addressing systemic disparities, SMARTIE objectives align with funders’ increasing focus on equity-driven initiatives.

Align with Funders’ Priorities: SMARTIE objectives demonstrate that you understand the funder’s mission and values.

Make Reviewing Easier: Well-structured objectives save reviewers time and effort, positioning your proposal as a top contender. 

Tips for Writing Impactful SMARTIE Objectives

Collaborate with Stakeholders: Involve your community in crafting objectives to ensure they reflect real needs and priorities.

Use Plain Language: Avoid jargon. Clear, accessible writing resonates with reviewers.

Tailor to Funders: Customize your objectives to align with the specific outcomes funders want to support.

Evaluate Regularly: Revisit your objectives as your project progresses to ensure they remain relevant and achievable. 

Conclusion

SMARTIE objectives are more than just a framework—they’re a way to communicate your organization’s values and a roadmap for achieving meaningful change. By crafting objectives that are specific, measurable, achievable, relevant, time-bound, inclusive, and equitable, you show funders that your work is thoughtful, strategic, and impactful.

Ready to write your own SMARTIE objectives? Share your ideas or examples in the comments below—we’d love to hear how you’re using this framework to drive real change!

Are Grantmakers Denying AI-Written Proposals?

Personal Encounter with AI Detectors

I’ve heard rumors that grantmakers are rejecting grant proposals written by AI. So, while working on a grant application—a task that demands a high degree of precision and personal expertise—I decided to put an AI detector to the test. I chose one that is lauded for its capability to distinguish between human and AI-generated text.

My first experiment involved submitting a piece of my writing that was entirely original and untouched by any form of artificial intelligence. Surprisingly, the AI dashboard displayed that my text was 99% likely generated by a robot, assigning only a 1% probability to human authorship.

Intrigued and skeptical, I tested another piece of my work: a grant proposal from 2012. Yet again, the results were baffling—the AI Detector tagged the proposal as 27% human, suggesting a significant AI contribution to something I wrote way before AI was a thing.

These outcomes spotlight a critical flaw within AI detection technologies, particularly for fields that rely heavily on nuanced and expertly crafted writings such as grant proposals.

How Do AI Detectors Work?

The AI Detector I chose noted that it was the "world’s most powerful AI-generated content detector," developed through extensive training on vast datasets from popular AI text generation tools and human-generated content. It uses pattern recognition algorithms along with linguistic analysis—focusing on metrics like perplexity and burstiness—to determine the origin of text.

Despite such sophisticated methodologies, the scenarios I encountered raise questions about the reliability of AI detectors, especially when they misjudge complex, well-crafted human writing as the work of algorithms. I promise you, I’m not a robot.

Debunking Common Misconceptions About AI in Professional Writing

The use of AI in professional settings like grant writing is often marred by misconceptions. Critics argue that AI-written communications lack the personal touch critical in relationship building and can't collaborate effectively or alleviate decision fatigue. Here’s why these points don’t hold water:

1. AI as an impersonal tool: While AI can streamline repetitive tasks and structure initial drafts, the final touch always benefits from human insight. This doesn’t diminish the value AI adds but highlights its role as an assistive tool.

2. Collaboration: AI doesn’t replace human collaboration but enhances it by handling routine aspects of writing, allowing team members to focus on more strategic and creative tasks.

3. Decision Fatigue: While AI doesn’t replace decision-making processes, it significantly reduces the burden of mundane choices, allowing professionals more energy to focus on crucial decisions.

The Real Value of AI in Grant Writing

For grant writing professionals and those entering the field through courses like Spark the Fire Grant Writing Classes, AI tools offer substantial benefits. They democratize access to high-quality writing, helping underrepresented organizations articulate their missions compellingly and efficiently. AI can level the playing field, allowing smaller entities to compete more effectively for funding. 

When used wisely, AI doesn’t strip away the human element but enriches it, providing writers with more resources to craft impactful narratives that resonate with grant reviewers. This, in turn, can lead to more successful funding outcomes and greater impact in the communities these grants serve.

Are Grantmakers Denying AI-Written Proposals?

I hope this article shows that, first of all, AI Detectors do not work. If you learn how to write grants—such as through the Spark the Fire Certificate in Grant Writing course—you’ll be able to craft a proposal tailored to the grantmaker’s guidelines. You’ll also learn how AI can make the writing process less time-consuming.

Second, I have talked with countless grantmakers, and everyone reports that it is perfectly acceptable to use tools like AI. In fact, for smaller organizations with less capacity for grant writing, AI can help level the playing field by making grant writing and grant research easier.

AI is not a threat to professional writing but a valuable ally. As technology evolves, so too must our understanding and utilization of these tools in enhancing our work. Rather than fearing AI, we should embrace its potential to augment our capabilities and help us achieve greater success.

By integrating AI tools responsibly and keeping abreast of technological advancements, we can enhance our effectiveness and ensure that our writings, whether for grants or any other professional need, meet the highest standards of excellence.

For those interested in mastering the art of grant writing with a human touch amplified by technology, consider signing up for Spark the Fire Certificate in Grant Writing Class, where you can learn to combine traditional skills with modern tools for greater impact in your career and the causes you champion.

AI in grant writing is a hot topic, and we’re curious about your experiences. Have you used AI in your grant proposals, and if so, how has it worked—or not worked—for you? What are your thoughts on the accuracy of AI detectors like Winston?

We’re also interested in how funders perceive AI-assisted writing. Have you encountered foundations that explicitly restrict or encourage the use of AI in proposals?

Join the conversation in the comments below and share your insights. Your stories and reflections can help shape the discussion around AI’s evolving role in grant writing. Let’s learn and grow together as part of the Spark the Fire community!

Grants for Small Businesses: Your Essential Resource Guide

As grant writing experts, we often receive inquiries from entrepreneurs wondering, "Are there any grants out there for small businesses?" This is a vital question that reflects the hopes and dreams of countless small business owners striving to make their mark in the world.

 We understand the challenges you face, whether launching a new venture, expanding your existing business, or navigating unforeseen hurdles. In response, we've crafted this essential resource guide to help you uncover grant opportunities that could provide the support you need. Let’s dive in!

Tips for Small Businesses Applying for Grants 

1. Understand the Grant's Purpose: Before applying, make sure you clearly understand the objectives of the grant. Each grant program has specific goals, and aligning your project with these objectives can significantly enhance your chances of approval.

2. Read the Eligibility Requirements: Each grant has its own eligibility criteria. Carefully review these requirements to ensure your business qualifies before investing time in the application process.

3. Develop a Strong Proposal: Your grant proposal should be well-structured, clear, and compelling. Clearly outline your business plan, objectives, and how the grant funds will be utilized. Make sure to include specific details about the impact your project will have on your community or target market.

4. Provide Supporting Documentation: Many grant applications require additional documentation, such as financial statements, business plans, and letters of support. Gather and prepare these materials in advance to streamline the application process.

5. Follow the Instructions: Ensure that you adhere to all application guidelines, including formatting and submission requirements. Missing deadlines or failing to follow instructions can result in automatic disqualification.

6. Seek Feedback: Before submitting your application, consider seeking feedback from colleagues, mentors, or professionals in the field. A fresh perspective can help identify areas for improvement and enhance the overall quality of your proposal. For example, Spark the Fire offers a grant review service so you can get feedback on your final draft before you submit it.

7. Be Persistent: If your application is not successful, don’t be discouraged. Grant applications can be highly competitive. Use any feedback provided to improve future applications and keep looking for new opportunities. 

Available Grant Opportunities for Small Businesses

Navigating the world of grants can be challenging, but the opportunities available can make a significant difference in your business's growth and sustainability. Below, we present a sample of grants that can provide the financial support you need to take your business to the next level.

 1. Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Programs
These federal grants are tailored for small businesses engaging in research and development, with a focus on innovative technologies. To be eligible, businesses must have fewer than 500 employees.

• Website: SBA SBIR/STTR

2. Grants.gov
This portal serves as a one-stop shop for federal grants across multiple agencies, allowing businesses to search and apply for various funding opportunities. Eligibility varies by grant.

• Website: Grants.gov

3. Hometown Heroes Grant Program
This program supports local businesses owned by first responders and veterans, providing funding to help these heroes thrive in their entrepreneurial endeavors. Eligibility depends on the state and target audience.

• Website: Check state-specific resources.

4. Comcast RISE Investment Fund
This program offers grants and marketing resources specifically for small businesses owned by people of color, aiming to enhance their visibility and growth. Eligible businesses must be owned by people of color.

• Website: Comcast RISE

5. Economic Development Administration (EDA) Grants
These grants support economic development initiatives that create jobs and promote business growth in various communities. Specific eligibility criteria depend on the grant.

• Website: EDA

6. The Awesome Foundation Grants
This initiative provides small grants for creative projects proposed by individuals or groups, encouraging innovation and community engagement. There are no specific eligibility requirements, making it accessible to a broad range of applicants.

• Website: Awesome Foundation

7. National Association for the Self-Employed (NASE) Growth Grants
NASE offers grants up to $4,000 for members to fund various business needs, supporting their growth and development. To be eligible, applicants must be members of NASE.

• Website: NASE

8. Rural Business Development Grants (RBDG)
This USDA program provides grants to support the development of small and emerging private businesses in rural areas. To qualify, businesses must be small and located in rural communities.

• Website: RBDG Program

 Conclusion

Understanding the landscape of grants can feel overwhelming, but you don’t have to go it alone. These funding opportunities are designed to support you and your business, whether you're looking to innovate, expand, or simply keep your doors open.

 If you’re ready to sharpen your grant-writing skills and unlock your business’s full potential, consider enrolling in our grant writing classes. Our courses are tailored to equip you with the tools and knowledge necessary to tackle the grant application process with confidence. Plus, we offer a wealth of resources to support you on your entrepreneurial journey. Don’t let these funding opportunities slip through your fingers—let’s empower your business together!

Do you have tips for small businesses seeking grants? Comment below and share your knowledge! We’d love to hear from you.

Go-No-Go Grant Guide: Streamline Your Grant Application Process

Picture this: you’re exploring grant opportunities when one catches your eye. It’s exciting—offering significant funding—but also daunting. It requires a lot of work, and you’re unsure if it’s the right fit for your organization or if the timing is even ideal.

These decisions can feel overwhelming.

That’s where the Go-No-Go Guide comes in. This practical tool helps you evaluate grant opportunities with clarity and confidence. The guide assigns a numerical rating to each grant opportunity, making the decision process more objective and straightforward.

This approach fosters collaboration, allowing your team to evaluate the opportunity together. As a result, the pressure of making the decision doesn’t fall on any one person.

Why Do I Need This?

In today's competitive funding landscape, it’s essential for organizations to be strategic about their grant applications. Before diving into the application process, it’s crucial to assess whether your organization is truly ready to apply for grants. Not only does this preparation save time and resources, but it also increases your chances of securing funding. Understanding your organization’s competitive edge—what sets you apart from others seeking similar funds—can make all the difference in the grant writing process.

The Risks of Submitting Poor Grant Proposals

Submitting a grant proposal that isn’t well-aligned with the funder’s goals or lacks thorough research can be detrimental. Here are a few key reasons why it’s a bad idea to push forward with a poorly crafted proposal:

1. Wasted Resources: Writing a grant proposal requires a significant investment of time and effort. If the proposal is misaligned with the funder's priorities, all that work may be for nothing. By carefully considering whether to proceed with an application, organizations can allocate their resources more effectively.

2. Damaged Reputation: A poorly written or unfocused proposal can reflect badly on your organization. Funders often keep records of past applications, and submitting a weak proposal may hurt your chances of being considered for future funding opportunities.

3. Opportunity Cost: Focusing on the wrong grants can lead organizations to miss out on better opportunities that are a better fit for their mission and programs. It’s crucial to prioritize applications that truly align with your organization’s goals and capabilities.

What is a Go-No-Go Guide?

A Go-No-Go Guide is a decision matrix that gathers information about the grant opportunity compared to your organization’s resources to determine if the grant is a good fit. Factors include areas like:

• Mission Alignment: Does the funder’s mission align with the organization’s mission?

• Alignment with Strategic Plan: Is the project aligned with the organization’s strategic plan?

• Time it Will Take to Complete the Proposal: Is there adequate time to develop a strong proposal?

• Staffing Capacity: Does the organization have the required staff capacity, or will staff need to be hired?

• Sustainability: Will the program last without the support of this grant proposal once it has been developed?

• Match Requirements: Is there a required match, and does the organization have the resources needed?

• Partnerships: Has the organization established partnerships to execute the project?

• Will the Grant be a Distraction: Will the project distract the organization from other important priorities?

• Reporting and Compliance Burdens: Does the reporting and compliance burden align with the organization’s capacity?

• Restrictive Conditions or Limitations: Are there restrictive conditions or limitations that make the grant less attractive?

These factors and others are important to consider, and not all are equally weighted. Having a match isn’t enough if there is no mission alignment, for example. The Go-No-Go Guide helps organizations determine if the risk is worth the reward and if the organization can address any pinpointed weaknesses in time to submit a strong proposal.

Spark the Fire’s Go, No Go Grant Guide: Your Essential Resource

To navigate this complex process, we’re excited to introduce the Go, No Go Grant Guide. This invaluable tool is designed to help organizations evaluate whether to apply for specific grants. By using this guide, organizations can save time and resources by ensuring that they only pursue grant funds that are a good fit.

 The Go, No Go Grant Guide offers:

• Criteria Checklists: Assess key factors to determine your organization’s readiness and fit for the grant.

• Alignment Assessment: Evaluate how closely your project aligns with the funder's objectives and priorities.

• Resource Evaluation: Consider the resources required to submit a compelling proposal, ensuring that you can meet the funder's expectations.

By integrating this guide into your grant-seeking strategy, your organization can approach grant applications with greater confidence and clarity.

Ready to streamline your grant application process? Purchase the Go, No Go Grant Guide for just $4.97 and take the first step towards more effective grant writing.

In conclusion, taking the time to assess your organization's readiness before applying for grants is essential. By utilizing tools like the Go, No Go Grant Guide, you can enhance your grant-seeking strategy and ultimately increase your chances of securing funding for your important initiatives.

What challenges have you faced when deciding whether to apply for a grant, and what strategies have you found helpful in ensuring your proposals align with funders’ goals? We’d love to hear your insights and experiences!

Sign Up for Our Upcoming Webinar, and you’ll receive a copy of the guide as part of your registration

—all for just $24.

The Perfect Recipe for Grant Writing Success

In my family, recipes are cherished treasures passed down from generation to generation. They hold stories, memories, and a dash of tradition, making them a part of our inheritance. As I baked recently, I found myself wondering: what if I crafted a recipe for grant writing? What ingredients would it include?

Below is my tried-and-true recipe for writing a compelling grant proposal that strikes the perfect balance between heart and data, emotion and logic. And just like in cooking, every grant writer has their own flair—so I’d love to hear your take on this recipe!

Sweet and Savory Grant Proposal

A great recipe balances savory and sweet. In grant writing terms, this means blending hard facts with emotion to appeal to the data-driven reader and the empathetic decision-maker.

1 Scoop of Good Writing

Good writing is your foundation. Spelling and grammar mistakes can come across as careless, potentially damaging your credibility. While one typo might not cost you the grant, why take the risk?

Tools like Grammarly can help catch errors, refine sentence structure, and even suggest more concise phrasing. For a hands-on approach, try a simple exercise: take one paragraph from your draft and trim ten characters without losing meaning. This practice sharpens your ability to write directly and compellingly.

1 Pinch of Storytelling

Every great grant proposal has a story that sticks with the reader. To add emotional depth, vividly describe the setting of your project—the community or neighborhood where the magic will happen. Is it a bustling urban center or a quiet rural area?

Introduce the hero of your story: your program participants. Let them take the spotlight, showing their agency and resilience. Use quotes and real-life anecdotes to amplify their voices. Remember, your organization is the guide in this story, not the hero.

“Remember, your organization is the guide in the story, not the hero.”

1 Dollop of Statistics

Numbers ground your story in reality. For funders who need data to justify their decisions, include statistics about your program participants and measurable objectives for your project.

For example, if your program helps individuals secure employment, a strong objective might be: “Participants will apply for at least five jobs per week.” Make your objectives SMARTIE—specific, measurable, achievable, realistic, time-bound, inclusive, and equitable. Well-crafted objectives prove that your organization knows how to define and achieve success.

1 Dash of Research

Back your project strategies with research to show funders that your approach is evidence-based. If your program provides childcare to help single parents find jobs, cite studies highlighting the connection between childcare access and employment rates.

Quantify the problem with real numbers, such as the cost of childcare compared to minimum wage earnings. Share examples of similar programs that have succeeded in other communities. Combining research with your organization’s success stories builds a compelling case for your ability to make an impact.

Pre-Heat Your Oven

Before you submit your grant proposal, think about its emotional resonance. Funders are more likely to support initiatives that help people directly rather than those that address an organization’s internal struggles.

For example, would you rather give money to help a family access childcare so the parents can work or pay a nonprofit’s utility bills? While both are important, the former feels more impactful. Focus on showing funders how their contributions will transform lives, not just sustain operations.

Conclusion

Grant writing, like cooking, is both an art and a science. The best proposals strike the perfect balance between emotional appeal and logical reasoning, storytelling, and statistics. By following this recipe and adding your unique touch, you can create a grant proposal that leaves funders saying, “Yes, I want to support this!”

Now it’s your turn: what’s your recipe for a winning grant proposal? Share your favorite tips, techniques, or "ingredients" in the comments below! Let’s cook up success together!

Discover Tribal Giving: Is Your State on the Map?

Tribal giving is as unique and varied as the tribes themselves. Each tribal nation operates as a sovereign entity, meaning they have distinct priorities, traditions, and methods of philanthropy. In some states, tribes generously support local charities, while others focus exclusively on education, health initiatives, or cultural preservation. Some tribes provide limited or no external funding, emphasizing their internal community needs.

For nonprofits, educational institutions, or local charities seeking funding, having a clear understanding of tribal giving practices in your state is critical to building the right connections and crafting thoughtful proposals.

Introducing the State-by-State Guide to Tribal Giving

To help you navigate this complex landscape, we’ve created an e-book: a state-by-state guide to tribal giving. This comprehensive resource provides valuable insights into the giving practices of tribes across the U.S., including:

• Specific funding priorities for tribes in each state.

• Guidance on which tribes accept external grant applications.

• Tips to build culturally sensitive, respectful, and impactful relationships.

Whether you're just beginning your journey into tribal philanthropy or looking to strengthen existing partnerships, this guide can help you identify opportunities and approach tribal giving with the respect and understanding it deserves.

Why Understanding Tribal Giving Matters

Tribal philanthropy is an underutilized and powerful resource for organizations. By aligning your mission with tribal priorities, you can create partnerships that not only secure funding but also contribute to meaningful community impact. However, approaching tribal funding requires careful preparation, cultural sensitivity, and a commitment to transparency and collaboration.

Get the Guide

Ready to explore tribal giving opportunities in your state? Download our exclusive e-book, “State-by-State Guide to Tribal Giving,” and take the next step in building impactful partnerships.

Should You Apply for Tribal Funding?

A question that often arises when discussing tribal philanthropy is whether organizations should be seeking funds from tribes, given the high levels of poverty and underfunded infrastructure within many Native American communities. It’s a valid concern and one that should be approached with respect and awareness of tribal sovereignty.

While many tribal nations face economic challenges, it’s important to remember that tribes are independent entities with their own economic systems and philanthropic priorities. Some tribes operate successful businesses and casinos, creating a surplus that allows them to engage in charitable giving. These tribes may choose to give back not only to their own communities but also to non-tribal organizations that align with their values.

However, not all tribes have the same capacity for giving, and some focus their efforts exclusively on supporting their own members. The key is to do thorough research on the tribes you're considering approaching for funding. Understanding their priorities and ensuring that your organization’s mission aligns with their values is critical to building a respectful and mutually beneficial relationship.

Tips for Applying to Tribal Funding

When applying for tribal funding, it's important to approach each grant application with attention to detail and respect for tribal culture. Here are some key tips to guide you through the process:

1. Grant Applications Vary Significantly
   Tribal grant applications can be quite different from one another. Some may ask for handwritten submissions, while others might require you to print sticker labels to place on corresponding attachments. Some applications are short and straightforward, while others request extensive details. The key is to carefully read and follow all instructions and guidelines to ensure your submission meets the requirements.

2. Emphasize Service to Native American Communities
   If your organization serves Native American populations, make sure to highlight this in your proposal. Quantify the impact your work has on these communities, and explain how the funding will further support Native American individuals or groups. This can strengthen your case, especially if your goals align with the tribe’s priorities.

3. Detail Existing Partnerships with Tribes
   If your organization is already collaborating with tribes or tribal entities, be sure to highlight these relationships in your grant application. Detailing successful partnerships and the positive outcomes of working with Native American communities shows that your organization is committed to fostering long-term, respectful connections.

4. Build Relationships First
   Just as with any funder, building a relationship with tribal nations before applying is crucial. Engage with the tribe, understand their values, and establish trust. Attend events, participate in community discussions, and show genuine interest in their mission. Building long-term, mutually beneficial partnerships often paves the way for successful funding opportunities.

5. Craft a Culturally Sensitive Proposal
   Your proposal should reflect respect and understanding of the tribe's culture. Use language that is thoughtful and free from stereotypes, and avoid one-size-fits-all templates. Tailor your proposal to align with the tribe’s values and ensure that it is sensitive to their cultural traditions.

6. Do Your Homework
   Research the tribe's giving priorities, funding history, and current focus areas. Each tribal nation has its own approach to philanthropy, so it’s important to understand what they value most in potential partnerships. Make sure your proposal reflects a deep understanding of their community and goals.

7. Focus on Community Impact
   Tribes often prioritize projects that benefit their community members directly. In your proposal, clearly outline how your project will positively impact the tribe or Native American populations in general. Emphasize mutual benefits and long-term partnerships that foster growth and collaboration.

8. Be Transparent and Accountable
   Clearly define your project’s objectives, how the funding will be used, and how success will be measured. Tribes value transparency and accountability, so regular updates and detailed reporting on the outcomes of the project can build trust for future opportunities.

9. Seek Feedback
   If your proposal is not accepted, ask for feedback. Tribes appreciate applicants who are open to learning and improving. Incorporating their feedback can strengthen your chances in future applications and demonstrate your respect for the process.

Closing Thoughts

Tribal giving represents a powerful and often underutilized resource for organizations across the country. By understanding the unique landscape in your state, you can open doors to partnerships that not only benefit your organization but also strengthen tribal communities.

What are your experiences with tribal philanthropy? Have you navigated these waters before, or are you just starting your journey? We’d love to hear your thoughts and stories in the comments below!

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Want to learn more about grants research? We are hosting a week-long webinar series in January. Check it out!

And if you're looking for more support, Spark the Fire offers an array of resources to help you succeed. Whether you're interested in our Certificate in Grant Writing Course, need expert Consultation, or want to sharpen your skills with our Freelancer Template or Nonprofit Template Guide, we’re here to assist you every step of the way. Be sure to check out our job board and e-books like Action Verbs and All the Grant Questions to continue your growth in grant writing.

We’d love to hear from you! Have you had experience navigating tribal philanthropy or building partnerships with tribal nations? What insights or challenges have you encountered? Share your thoughts, questions, or success stories by typing into the comment box below!

Your perspective could inspire and guide others on their journey to understanding tribal giving. Let’s start a conversation and learn from each other’s experiences!