How to Get Grant Writing Experience Without Working for Free (A Volunteer Opportunity You'll Actually Enjoy)

Table of Contents

1. The Experience Catch-22 Every New Grant Writer Faces

2. Traditional Paths to Getting Experience

3. A Fresh Approach: Learn Grant Writing by Reviewing Proposals

4. What Is the Unfunded List?

5. Why Reviewing Proposals Makes You a Better Grant Writer

6. How to Get Started

7. FAQ

8. Your Next Step

The Experience Catch-22 Every New Grant Writer Faces

If you've ever searched for grant writing jobs, you've likely noticed the frustrating pattern: nearly every position requires three to four years of experience. But how are you supposed to get experience if no one will hire you without it?

This is the question I hear most often from my students. They've completed their grant writing training, earned their Certificate in Grant Writing, and they're ready to launch their careers. But that experience requirement feels like a locked door with no key in sight.

The good news? There are more ways around this barrier than you might think. And today, I want to share several approaches—including one that might actually be enjoyable rather than feeling like unpaid labor.

Traditional Paths to Getting Grant Writing Experience

Let's start with the paths that already exist. Some of these you've probably heard before, but a few might be new to you. Each has its own advantages and drawbacks, and the right choice depends on your current situation, schedule, and career goals.

Volunteering for Nonprofits to write grants

This is the advice most people give when you ask how to get grant writing experience, and for good reason—it works. The basic approach involves reaching out to small nonprofit organizations, offering to write a grant or two pro bono, and using those completed proposals to build your portfolio.

How it works: You identify a nonprofit whose mission resonates with you, reach out to its executive director or development staff, and offer your services. Ideally, you'll find an organization that has identified funders they want to approach but lacks the capacity to write the proposals themselves. You write the grant, they submit it, and you gain a work sample for your portfolio.

The pros: This path gives you real-world experience writing complete proposals from start to finish. You'll navigate the full process—gathering information from program staff, researching the funder, drafting and revising, and meeting a deadline. If the grant gets funded, you have a compelling success story to share with future employers or clients. You're also building relationships in the nonprofit community, which can lead to paid opportunities down the road.

The cons: This can feel like taking on a second unpaid job, especially when you're already working full-time. Finding the right organization takes effort—you need one that's organized enough to provide you with the information you need but under-resourced enough to genuinely need your help. Some volunteers find themselves chasing down program managers for budget details or waiting weeks for feedback on drafts. The timeline can stretch far longer than anticipated, and if the organization is disorganized, the experience can be frustrating rather than educational.

Resume value: High, especially if you can show funded proposals. Employers and clients want to see that you've written real grants for real organizations. Even unfunded proposals demonstrate your ability to complete the work. Be prepared to discuss what you learned from the experience and how you'd approach things differently next time.

Landing a Position with a Grant Writing Firm That Trains New grant Writers

Some grant writing firms genuinely invest in developing talent from the ground up. Rather than requiring years of experience, they hire promising candidates and provide mentorship, feedback, and gradually increasing responsibility.

How it works: You research grant writing firms in your area or those that work remotely, looking specifically for those with a reputation for training new writers. You apply, interview, and if hired, you typically start with smaller tasks—research, editing, drafting sections of proposals—before taking on full proposals independently. The firm provides oversight, feedback, and quality control while you learn.

The pros: You get paid while you learn. You benefit from structured mentorship and feedback from experienced professionals. You see how a successful grant writing operation runs, learning not just the writing but also client management, project workflow, and business practices. The experience is legitimate employment, not volunteer work, which carries weight on your resume. And you're building professional relationships that can support your career for years to come.

The cons: These positions can be competitive. Firms that invest in training new writers are desirable employers, so you may be up against other candidates with similar qualifications. The pay for entry-level positions may be modest. And not every firm that claims to train new writers actually provides meaningful mentorship—some simply expect you to figure it out on your own while billing clients for your time.

Resume value: Very high. Paid employment at a grant writing firm signals to future employers and clients that someone was willing to stake their reputation and client relationships on your work. It's concrete, verifiable experience that's difficult to question.

How to find these firms: This is exactly why we created our Inside Grant Writing Businesses webinars, held on the first Thursday of each month at 10 am Central Time. Each webinar features a panel of grant-writing firm owners who share how they run their businesses, including how they hire and train new grant writers. You'll hear directly from these firm owners about what they look for in candidates, how they onboard new team members, and whether they're currently hiring. It's the best way to identify firms that genuinely invest in developing new talent versus those that expect you to arrive fully formed. BUTTON [Link to upcoming webinars https://sparkthefiregrantwriting.com/webinars]

Serving on Grant Review Panels for Funders

Many foundations and government agencies recruit community members and professionals to serve on their review panels. This experience puts you on the other side of the table, showing you exactly how funders evaluate proposals and make funding decisions.

How it works: Funders recruit reviewers through various channels—professional associations, community networks, or open calls on their websites. Once selected, you receive training on the funder's priorities and scoring criteria. You're then assigned a set of proposals to review independently, scoring them against the rubric and providing written comments. Many panels also include group discussions where reviewers debate scores and reach consensus on funding recommendations.

The pros: This is arguably the most valuable experience you can gain for understanding what makes proposals succeed or fail. You see dozens of proposals side by side, which quickly reveals patterns—what makes some applications stand out while others fall flat. You learn the specific language and priorities of funders in a way that's impossible to grasp from the outside. You also build relationships with funder staff and fellow reviewers, expanding your professional network.

The cons: These opportunities can be competitive, especially for well-known funders. Government review panels often have specific eligibility requirements—some prefer reviewers from certain geographic areas, professional backgrounds, or demographic groups. The time commitment during review periods can be intense, with tight deadlines for reading and scoring multiple lengthy proposals. And some panels offer only modest stipends or no compensation at all.

Resume value: Extremely high. Being selected as a grant reviewer signals that a funder trusted your judgment to help allocate their resources. It demonstrates insider knowledge of the funding process that most grant writers lack. In interviews, you can speak with authority about what reviewers actually look for because you've been one.

How to find these opportunities: Check with your local community foundation, state arts council, or government agencies that administer federal pass-through funding. Many post reviewer recruitment notices on their websites. Professional associations like the Grant Professionals Association sometimes share these opportunities with members. Once you've served on one panel, you're often invited back or referred to other funders seeking reviewers.

Writing Grants for Your Own Employer

If you're currently working at a nonprofit in a non-grant-writing role, you might already be sitting on an opportunity to build experience without changing jobs.

How it works: You approach your supervisor or executive director and express interest in taking on grant writing responsibilities. This might mean writing a proposal for a small foundation grant, assisting the development director with a larger application, or taking ownership of a recurring grant that comes up for renewal. You incorporate grant writing into your existing role, either formally by changing your job description or informally as a special project.

The pros: You get paid your regular salary while building grant writing experience. You already understand the organization's programs, budget, and culture, which eliminates the learning curve that volunteers face. You have built-in access to program staff and financial information. If your proposals get funded, you're directly contributing to your organization's success, which can lead to recognition, raises, or promotions. And you can speak to this experience as paid employment, not volunteer work.

The cons: Not every employer will say yes. Some may worry about pulling you away from your primary responsibilities. Others may have existing staff who handle grants and don't want to share the territory. The quality of mentorship varies—if no one in your organization has strong grant writing skills, you may be learning through trial and error rather than guidance. And if your organization has a troubled relationship with funders or a weak track record, it may be harder to achieve funding success.

Resume value: High. This is paid professional experience within an organization, which employers respect. You can point to specific grants you wrote, dollars raised, and programs funded. The experience also demonstrates initiative—you identified a need and stepped up to fill it.

How to approach the conversation: Frame your request around organizational benefit, not just your own career development. Come prepared with specific grant opportunities you've identified, a realistic timeline, and a plan for balancing grant writing with your current duties. Offer to start small with a single proposal before taking on more.

Subcontracting with Established Grant Writers

Some experienced grant writers take on more work than they can handle and look for trained writers to assist with various tasks. This arrangement lets you learn from a mentor while building your portfolio.

How it works: You connect with established freelance grant writers or small firms and offer to assist with their overflow work. This might include conducting prospect research, gathering data for needs statements, drafting sections of proposals, editing and proofreading, or formatting final submissions. As trust builds, you may take on larger portions of proposals or eventually full projects under the lead writer's supervision.

The pros: You learn directly from someone who's already successful in the field. You see how experienced professionals approach projects, manage client relationships, and solve problems. The work is often paid, even if at a lower rate than you'd earn independently. You build a relationship with someone who can refer clients to you, provide references, and offer ongoing mentorship. And you gain work samples without having to find your own clients.

The cons: Finding these opportunities requires networking and relationship-building—established writers won't hire you if they don't know you exist. The pay for subcontract work may be modest, especially when you're starting out. The work may be behind the scenes, meaning you can't always claim public credit for proposals you helped write. And quality varies—some lead writers are generous mentors while others simply want cheap labor.

Resume value: Moderate to high, depending on how you frame it. You can describe the types of proposals you worked on, the role you played, and the outcomes. Be honest about your level of contribution—saying you "assisted with" a proposal is different from saying you "wrote" it. If the lead writer is willing to serve as a reference, that adds significant credibility.

How to find these opportunities: Attend conferences and professional association meetings where grant writers gather. Join online communities and LinkedIn groups for grant professionals. Reach out directly to freelancers whose work you admire, introducing yourself and expressing interest in supporting their projects. The Grant Professionals Association is an excellent network for making these connections.

Pro Bono grant writing Work Through Organized Programs

Organizations like Catchafire and VolunteerMatch connect skilled volunteers with nonprofits seeking specific help, including grant writing. These platforms remove some of the friction from traditional volunteering by handling the matching process.

How it works: You create a profile on the platform, listing your skills and availability. Nonprofits post projects they need help with, including grant writing. The platform matches you with opportunities that fit your profile, or you browse and apply to projects that interest you. Once matched, you work directly with the nonprofit to complete the project within a defined scope and timeline.

The pros: The matching process is streamlined—you don't have to cold-call dozens of nonprofits hoping to find one that needs help. Projects are typically scoped with clear deliverables and timelines, which helps prevent the indefinite commitment creep that can happen with informal volunteering. The platforms often provide structure and accountability that benefits both volunteers and nonprofits. You can browse opportunities from anywhere, making it possible to find projects that match your interests even if local options are limited.

The cons: Popular opportunities can be competitive, with multiple volunteers applying for the same project. The scope defined on the platform may not match reality once you start working with the nonprofit. And because these platforms serve many types of skill-based volunteering, the volume of grant writing opportunities specifically may be limited depending on when you're looking.

Resume value: Moderate to high. Completing projects through these platforms demonstrates your ability to deliver results in a professional context. You can describe the projects, the organizations you helped, and the outcomes. Some platforms provide verification or badges that confirm your completed work.

Which platforms to try: Catchafire is specifically designed for skill-based volunteering and has a strong focus on nonprofit capacity building. VolunteerMatch is a broader platform with a wider range of opportunities. Taproot Foundation is another option that connects professionals with pro bono consulting projects, though grant writing opportunities may be less frequent.

Internal Grants at Your Workplace

Some large employers—including hospitals, universities, government agencies, and corporations—have internal grant programs or mini-grant competitions. Writing applications for these internal funding opportunities can build your skills in a lower-stakes environment.

How it works: Your employer allocates funding for internal projects and invites employees or departments to apply. These might be innovation grants, professional development funds, community engagement projects, or research seed funding. You write an application following the internal guidelines, your proposal is reviewed by a committee, and funding is awarded to selected projects.

The pros: The stakes are lower than external grant writing. You're working within a familiar environment with colleagues who can provide feedback and guidance. The application process often mirrors external grantmaking, giving you practice with needs statements, objectives, budgets, and evaluation plans. If your proposal is funded, you have a success story to share. And you're demonstrating initiative and leadership to your employer.

The cons: Not all employers have these programs. Internal grants are typically smaller in scope than external foundation or government grants, so the experience may not fully translate. The competition may be internal rather than open, which provides less insight into how external funders evaluate proposals. And the process may be less rigorous than external grantmaking, offering fewer learning opportunities.

Resume value: Moderate. This experience shows initiative and basic grant writing competence, but employers evaluating your candidacy for grant writing positions will likely want to see external grants as well. Frame internal grants as part of your learning journey rather than the entirety of your experience.

How to find these opportunities: Check your employer's intranet for funding announcements. Talk to colleagues in research administration, employee engagement, or corporate social responsibility departments. If your employer doesn't have formal internal grants, there may still be discretionary funds that managers can allocate—making a compelling case for a project you want to pursue is grant writing practice in itself.

Writing Grants for Your Local School or Fire Department

Sometimes the best place to start building experience is right in your own community. Local schools and fire departments frequently need grant funding but often lack dedicated staff to pursue it. These grants tend to be smaller and more straightforward than complex federal applications, making them ideal for new grant writers looking to build confidence and rack up some early wins.

How it works: You reach out to a local school principal, teacher, or fire chief and offer to help them apply for grants. For schools, this might mean helping an individual teacher apply for a classroom grant from organizations such as the American Association of Educators Classroom Grants, Fund for Teachers, the American Association of School Librarians Innovative Reading Grant, Dollar General Summer Literacy Grant, DonorsChoose, or local education foundations. For fire departments, you might pursue equipment grants from FEMA's Assistance to Firefighters Grant Program, Firehouse Subs Public Safety Foundation, or state-level emergency services funding. You gather the necessary information, write the proposal, and support them through submission.

The pros: These grants often have simpler applications and shorter turnaround times than large foundation or government grants, so you can complete projects quickly and see results faster. You may have a personal connection to the outcome—if your kids attend the school or you live in the fire district, you directly benefit from the funded programs. Teachers and fire chiefs are often deeply grateful for the help, which can lead to enthusiastic references and word-of-mouth referrals. And because these are real grants with real funding attached, any wins go straight into your portfolio as concrete evidence of your abilities.

The cons: The grant amounts are typically smaller, so you won't be able to claim you've secured six-figure funding through this path alone. Some school districts have policies about who can submit grants on their behalf, so you may need to navigate bureaucratic approval. And while the applications are simpler, you'll still need access to information like budgets, program descriptions, and organizational data, which requires cooperation from busy educators or first responders.

Resume value: Moderate to high for entry-level positions. Funded classroom or equipment grants demonstrate that you can identify opportunities, write winning proposals, and deliver results. Employers understand that everyone starts somewhere, and showing initiative in your own community reflects well on your character and commitment. As you build experience, these early wins become part of a larger story of growth.

How to get started: If you have children in school, start by talking to their teachers about whether they've considered applying for classroom grants. Many teachers know these opportunities exist, but don't have time to pursue them. For fire departments, contact your local station and ask to speak with whoever handles grants or administrative matters—in smaller departments, this is often the fire chief directly. Come prepared with a few specific grant opportunities you've researched so they can see you're serious and informed.

---

But here's an option that combines the accessibility of volunteering with a genuinely engaging learning experience—one that feels less like unpaid work and more like professional development.

A Fresh Approach: Learn Grant Writing by Reviewing Proposals

What if instead of writing grants for free, you could learn by reviewing them?

Think about it. When you review someone else's proposal, you see what works and what doesn't. You notice where the narrative loses momentum, where the budget doesn't quite align with the activities, and where the need statement falls flat. You develop the critical eye that separates competent grant writers from exceptional ones.

This is exactly the opportunity that the Unfunded List provides.

What Is the Unfunded List?

The Unfunded List is a 501(c)(3) organization that has been providing constructive feedback to grantseekers since 2015. They've reviewed more than 1,500 proposals from organizations around the world, helping nonprofits strengthen their applications and increase their fundraising success.

Here's a statistic that caught my attention: nonprofits that go through their review program raise over twice as much funding within five years on average. That tells me the feedback they provide is substantive and actionable.

The organization relies on volunteer reviewers to make this work happen. And that's where the opportunity lies for aspiring grant writers.

Why Reviewing Grant Proposals Makes You a Better Grant Writer

When you volunteer as a proposal reviewer with the Unfunded List, you're not just padding your resume. You're developing skills that will serve you throughout your grant writing career.

You learn to identify weak spots

Reading proposals with a critical eye trains you to recognize common mistakes, from vague objectives to unsupported budget line items. Once you can spot these issues in others' work, you become better at avoiding them in your own.

You see a variety of grant writing approaches

Reviewing multiple proposals exposes you to different writing styles, organizational structures, and ways of presenting information. This breadth of exposure accelerates your learning far beyond what you'd gain from writing one or two proposals on your own.

You practice giving constructive feedback

The ability to articulate what's working and what needs improvement is valuable whether you're reviewing a colleague's draft, responding to funder feedback, or mentoring new grant writers down the road.

You build legitimate grant writing experience

When you can tell a potential employer or client that you've reviewed dozens of real grant proposals, you demonstrate both knowledge and commitment to the field.

You contribute to something meaningful

Unlike some volunteer opportunities that feel like busywork, helping organizations improve their proposals has real impact. Better proposals mean more funded programs, which in turn mean more communities served.

How to Get Started

Getting involved with the Unfunded List is straightforward.

To volunteer as a proposal reviewer, sign up here:

If you have questions or want to learn more, you can reach out to Dave Moss directly through their website.

FAQ

What is the best way to learn how to write grants before I start getting experience?

Enroll in the Spark the Fire Certificate in Grant Writing course, rated as the top grant writing education program in the nation for four consecutive years. You'll build a strong foundation in grant writing fundamentals so you can approach any of these experience-building paths with confidence.

Do I need grant writing experience to volunteer as a reviewer?

The Unfunded List welcomes reviewers at various experience levels. The key is a willingness to provide thoughtful, constructive feedback. If you've completed grant writing training and understand the fundamentals of what makes a strong proposal, you have enough foundation to contribute meaningfully.

How much time does reviewing grant proposals require?

Time commitments vary depending on the review round and how many proposals you choose to review. The organization works with volunteers to find a level of involvement that fits their schedules.

Will this count as professional grant writing experience on my resume?

Yes. Volunteer experience is legitimate experience, especially when it involves substantive work like reviewing grant proposals. You can list this on your resume and speak to it in interviews, describing what you learned and how many proposals you reviewed.

Is this only for people who want to become grant writers?

Not at all. Nonprofit staff who submit grant applications can also benefit from understanding what reviewers look for. Development directors, program managers, and executive directors would all gain valuable perspective from this experience.

How is this different from serving on a grant review panel for a funder?

Funder review panels are excellent experience but can be competitive to join and may have specific eligibility requirements. The Unfunded List offers a more accessible entry point, though the learning benefits are similar.

Can I do this while working full-time?

Absolutely. Many volunteers balance reviewing with other professional commitments. Because you're reviewing proposals rather than writing them, you have more flexibility in when and how you complete the work.

Your Next Step

Building grant writing experience doesn't have to mean years of unpaid labor or waiting for the perfect job to materialize. Whether you subcontract with an established writer, propose taking on grants at your current job, or volunteer as a reviewer with the Unfunded List, there are paths forward that fit different schedules and circumstances.

If you're ready to take action, sign up to volunteer as a reviewer today. And if you want to explore the firm route, join us for our next Inside Grant Writing webinar on the first Thursday of the month, where you'll hear directly from firm owners about what they look for when hiring new grant writers.

About the Author

Allison Jones, CEO and Founder of Spark the Fire Grant Writing Classes, LLC, built one of the highest-rated grant writing education programs in the world, recognized for four consecutive years. She holds the Grant Professional Certified (GPC) credential, is one of only 30 nationally approved trainers by the Grant Professionals Certification Institute, and has trained over 5,000 grant writers. Her book Meaningful Work is forthcoming in 2026.

Your Turn! Reply and Comment

👉 Now I'm curious—what's been your biggest challenge in gaining grant writing experience? Have you tried any of these paths, and if so, what worked or didn't work for you? Share your experience in the comments below.

Want more grant writing tips delivered to your inbox? Subscribe to the Spark the Fire Newsletter.

Outputs vs. Outcomes: How to Show Funders You're Making a Real Difference

Imagine you're looking for something to watch on TV. You ask a friend for a recommendation, and they tell you, "There are 24 channels."

Okay, but what's on those channels?

"Twenty-four of them. All day long."

That's great, but will I actually enjoy watching any of them? Will I learn something? Be entertained? Feel something?

"Did I mention there are 24 channels?"

This is exactly what grant reviewers experience when they read proposals that focus on outputs instead of outcomes. You're telling us how many channels you have. We want to know what's on them—and whether it's worth watching.

A Common Mistake in Grant Writing

Of all the grant writing mistakes I see, this one shows up very often: confusing outputs with outcomes.

When I review grant proposals for foundations and government funders, I watch this pattern repeat itself constantly. The applicant describes their program, lists impressive numbers, and never once tells me whether any of it is actually making a difference.

Your grant proposal might be well-written, well-organized, and perfectly aligned with the funder's priorities—but if you're only measuring outputs, you're leaving points on the table. This is one of the fastest ways to land in "six, seven" territory: that middle-of-the-pack score that isn't bad, but isn't good enough to get funded.

Let's Get the Definitions Straight

Outputs measure activities and effort. They answer the question: What did you do? Outputs are the direct products of your program—the workshops held, the meals served, the people trained.

Outcomes show change in your participants. They answer the question: What difference did it make in people's lives? Outcomes reflect changes in behavior, awareness, knowledge, skills, or attitudes. For example, if you run a financial literacy program, an outcome might be: "Participants increased their knowledge of finances and budgeting."

Impact is the lasting, big-picture change that results from your outcomes. It's the ultimate difference your work makes. In our financial literacy example, the impact would be: "Participating families reduced their debt."

The key distinction: you measure outcomes. You let research prove the connection to impact.

Right-Sized Evaluation: You're Not a Research Institution

Here's something that takes the pressure off: you're not expected to conduct human studies research. That's what researchers are for.

Too many small to mid-sized nonprofit organizations believe they need to track participants for years to prove their programs work. They don't. What you need is a right-sized evaluation—an approach that's realistic for your organization's capacity while still demonstrating that your program makes a difference.

Here's how it works: researchers have already studied whether certain interventions lead to certain outcomes. Your job is to find that research and use it to support your theory of change.

For example, research shows that people who learn to create a budget and monitor their spending are more likely to decrease their debt over time. You may not need to follow up with participants two years later to see if their debt went down. You may just need to measure whether they learned to create a budget and are monitoring their spending. The research has already established the connection between that outcome and the long-term impact.

This is right-sized evaluation:

1. Cite the research that connects your outcomes to long-term impact

2. Measure what's realistic for your organization—usually outcomes

3. Let the research do the heavy lifting of proving the long-term connection

This approach is credible, achievable, and exactly what funders expect from community-based nonprofits.

Illustrative Examples

Let's look at how outputs, outcomes, and impact work together:

Example 1: Financial Literacy Program

·       Output: 150 people attended our financial literacy workshop

·       Outcome: Participants increased their knowledge of finances and budgeting, as evidenced by pre and post knowledge exams

·       Impact: Participating families gain financial stability

With right-sized evaluation, you measure the outcome (did participants increase their financial knowledge, and can you prove it?) and cite research showing that financial literacy leads to financial stability. You don't have to prove the long-term financial change yourself.

Example 2: Youth Employment Program

·       Output: 40 youth completed our job readiness program

·       Outcome: Young adults gained stable employment, as evidenced by self-reported employment status at a living wage job

·       Impact: Financial independence

Example 3: Older Adults (65+) Nutrition Program

·       Output: 30 participants accessed daily nutritious meals

·       Outcome: Participants experience reliable, daily nourishment, as evidenced by meal delivery logs

·       Impact: Improved health and well-being

Example 4: Fire Safety Program

·       Output: 200 smoke detectors were distributed and installed

·       Outcome: Families adopted fire safety practices in their homes, as evidenced by self-reported creation of fire safety plan

·       Impact: Families in the target neighborhood are safer from fire-related injuries

See the pattern? Outputs tell funders what you did. Outcomes describe the change in people's knowledge, behavior, or attitudes—and include evidence that the change happened. Impact captures the lasting difference in their lives.

Why Funders Care So Much About Outcomes

Funders aren't investing in activities. They're investing in change.

When a foundation or government agency awards grant funding, they're making a bet. They're betting that your organization, with this money, will make something better in the world. They need to justify that bet—to their board, to their donors, to the public.

Outputs don't help them do that. "We gave $50,000 to an organization that held 12 workshops" isn't a compelling story. "We gave $50,000 to an organization that helped 45 families build lasting financial security" is.

When you write your grant proposal with clear outcomes, you're making the funder's job easier. You're giving them the story they need to say yes.

How to Fix Your Grant Proposal

If you've been writing outputs instead of outcomes, here's how to turn it around:

Step 1: Start with the end in mind. Before you describe your program, ask yourself: what will be different in people's lives because this program exists? What change are we trying to create for our participants? Start there and work backward.

Step 2: Apply the "So what?" test. For every number in your proposal, ask "So what?" You trained 50 teachers. So what? You held 12 workshops. So what? Keep asking until you get to something that matters—a change in someone's life.

Step 3: Find research to support your theory of change. Look for studies that connect your outcomes to long-term impact. This research allows you to focus your evaluation on what's realistic to measure while still making a credible case for lasting change.

Step 4: Right-size your evaluation. It may be unrealistic to track participants for years. Measure your outcomes, cite research that validates the connection to long-term impact, and be honest about what you can and can't measure.

What If You Don't Have Outcome Data Yet?

Maybe you're a newer organization. Maybe you haven't been tracking outcomes systematically. This is more common than you think, and it doesn't have to sink your grant proposal.

The first step is figuring out what right-sized evaluation looks like for your project. This isn't one-size-fits-all. Maybe it's a pre/post test. Maybe it's a focus group. The key is to start by talking to your participants about what meaningful change looks like to them—and then base your measurement on that.

Ask yourself: what would tell us that what we're doing is making a positive difference in people's lives? The people you serve often have the best answers to that question. And when you do collect that data, report back to your participants too. Evaluation shouldn't be something you do to people—it should be something you do with them.

Here's what else you can do:

• Be honest about where you are. Explain that you're building your evaluation capacity and describe your plan for tracking outcomes going forward.

• Use external research. Find studies showing that programs like yours produce certain outcomes. This demonstrates that your approach is evidence-based and supports your theory of change.

• Share qualitative evidence. Participant testimonials, case studies, and stories of individual transformation can illustrate impact while you build quantitative data.

• Make outcomes central to your proposal. Even if you don't have historical data, your grant proposal should clearly articulate what outcomes you expect and how your program leads to them.

One More Thing: Outcomes Are About People, Not Programs

This trips up a lot of grant writers, so I want to make sure it's clear: outcomes must reflect changes in your participants or community—not changes to your organization or program.

"Our classes are at full capacity" is not an outcome. That's an organizational metric.

"Our program expanded to three new locations" is not an outcome. That's program growth.

"Families in our program reduced their reliance on emergency food assistance" is an outcome. That's change in people's lives.

Funders aren't investing in your organization getting bigger or busier. They're investing in the people you serve experiencing real change.

The Bottom Line

Funders don't want to know how many channels you have. They want to know what's on—and whether it's worth watching.

When you shift your grant proposals from outputs to outcomes, you're not just checking a box on a rubric. You're telling a more compelling story. You're demonstrating that you understand what funders actually care about. And you're proving that your organization is focused on what matters most: making a real difference in people's lives.

That's what moves your grant proposal to the top of the pile.

Frequently Asked Questions About Outputs and Outcomes in Grant Writing

What is the difference between outputs and outcomes in a grant proposal? Outputs measure activities and effort—what you did. Outcomes measure change in people's lives—what difference it made. For example, "50 people attended our workshop" is an output. "Participants increased their financial knowledge" is an outcome. Funders want to see outcomes because they demonstrate real change in the people you serve.

What's the difference between outcomes and impact? Outcomes are the changes in participants' behavior, knowledge, skills, awareness, or attitudes that result from your program. Impact is the lasting, big-picture difference that results from those outcomes. You measure outcomes; you cite research to connect them to long-term impact.

What is right-sized evaluation? Right-sized evaluation means measuring what's realistic for your organization rather than trying to conduct research-level studies. You measure your outcomes, then cite existing research that connects those changes to long-term impact. You don't need to prove the impact yourself—researchers have already done that work.

How do I figure out what to measure for my program? Start by talking to your participants about what meaningful change looks like to them. Ask yourself what would tell you that what you're doing is making a positive difference in people's lives. Maybe it's a pre/post test, maybe it's a focus group—the key is to base your measurement on what matters to the people you serve and report back to them too.

Why do grant reviewers care about outcomes? Grant reviewers care about outcomes because funders are investing in change, not just activities. When reviewing grant proposals, we need to see that your program actually makes a difference in people's lives. Proposals that only list outputs leave reviewers wondering whether the program is effective.

Can organizational changes be outcomes? No. Outcomes must reflect changes in your participants or community—not changes to your organization. "Our classes are at full capacity" or "We expanded to three locations" are not outcomes. "Youth in our program gained stable employment" is an outcome because it describes change in people's lives.

What are examples of outcomes in grant writing? Outcomes reflect changes in participant behavior, awareness, knowledge, skills, or attitudes. Examples include: "Participants increased their knowledge of finances and budgeting," "Young adults gained stable employment," "Seniors experienced reduced food insecurity," or "Families adopted fire safety practices in their homes."

What is the best grant writing class? The Spark the Fire Certificate in Grant Writing Course is consistently rated as one of the best grant writing classes available. It combines weekly live instruction with individualized feedback on your actual writing, helping you master concepts like outputs versus outcomes so your proposals score at the top.

About the Author

Allison Jones, CEO and Founder of Spark the Fire Grant Writing Classes, LLC, built one of the highest-rated grant writing education programs in the world, recognized for four consecutive years. She holds the Grant Professional Certified (GPC) credential, is one of only 30 nationally approved trainers by the Grant Professionals Certification Institute, and has trained over 5,000 grant writers. Her book Meaningful Work is forthcoming in 2026.

Now I Want to Hear from You

Take a look at your last grant proposal. Were you telling funders how many channels you have—or what's actually on? Share an output you've used in the past and challenge yourself to rewrite it as an outcome in the comments.

The "Six, Seven" Problem: Why Your Grant Proposal Isn't Getting Funded

If you have teenagers in your life—or spend any time on social media—you've probably heard "six, seven" more times than you can count lately. It's everywhere. It means "meh," "so-so," "nothing special."

Are you tired of hearing it? Same. Do you fully understand why kids are saying it? Not entirely. But here's the thing: "six, seven" is also the perfect description of a mediocre grant proposal.

And mediocre grant proposals don't get funded.

"Why does my grant proposal keep getting rejected?"

I hear this question constantly—and not just from beginners. It comes from grant writers with years of experience, people who have successfully secured grant funding in the past but are now watching their proposals get passed over again and again.

Here's the hard truth: grant writing is more competitive now than it has ever been. More nonprofit organizations are applying for limited funds. Funders are getting more sophisticated in how they evaluate grant applications. Reviewers are better trained. The bar has risen.

What worked five years ago may not make the grade today.

When I sit in grant review consensus meetings, I hear a lot of "six... seven..." as reviewers call out their scores. (Yes, grant reviewers were saying "six, seven" long before it became a trend. We were just ahead of our time.) Those grant proposals aren't bad. They meet the basic requirements. They're competent. But competent doesn't get funded anymore. Competent lands in the middle of the pack, and the grant money runs out before middle-of-the-pack proposals reach the top.

Your grant proposal deserves better than "six, seven" energy.

If your grant proposals keep getting rejected—or if you're stuck in that dreaded "six, seven" territory—one of these twelve problems is likely the culprit.

1. You're measuring outputs, not outcomes. You're counting how many people attended your workshop, not whether their lives changed because of it. Funders want to see impact, not activity.

2. Your grant budget doesn't make sense for what you're requesting. The numbers don't add up, costs seem inflated, or line items don't connect to the project you've described. A confusing budget raises red flags about your organization's financial management.

3. There's no evidence that your work is making a difference. You're asking for grant funding, but you haven't demonstrated that what you're already doing is working. Where's the data? Where are the stories? Where's the proof?

4. Your needs statement focuses on your organization, not the community. "We need funding to continue our programs" is not a compelling case. Funders don't fund organizations—they fund solutions to community problems.

5. You're not aligned with the funder's actual priorities. You're trying to shoehorn your project into a grant opportunity that isn't quite right. Grant reviewers can tell when you're stretching to fit, and it costs you points.

6. Your project logic doesn't hold together. There's a gap between the problem you've identified and the solution you're proposing. Reviewers are left wondering: why would this intervention solve that problem?

7. Your timeline and work plan are vague. You've described what you want to do, but not how or when you'll do it. Or you've basically stated the program runs year-round and didn't answer anything at all. A fuzzy implementation plan signals that you haven't fully thought this through.

8. You haven't demonstrated organizational capacity. Can your nonprofit organization actually pull this off? Reviewers are looking for evidence that you have the staff, systems, and experience to manage the grant successfully.

9. Your proposal sounds like everyone else's. There's nothing distinctive about your approach. You're describing the same program every other applicant is proposing, with no clear reason why your organization should be the one funded.

10. You're too general when you need to be specific. Vague language like "we will serve the community" and "participants will benefit" doesn't give grant reviewers anything concrete to score. Specificity builds credibility.

11. You haven't done your homework on the funder. Your grant application doesn't reflect an understanding of what this particular grantmaker cares about, what they've funded before, or how your work connects to their mission.

12. You're applying to the wrong funders entirely. No amount of strong grant writing can overcome a fundamental mismatch. If you're not a good fit, you're wasting your time—and theirs.

Here's the Good News

Every one of these grant writing problems is fixable. You don't have to be a "six, seven" forever.

Over the next twelve weeks, I'm going to tackle each of these issues one by one. You'll learn exactly how to diagnose whether it's hurting your grant proposals and, more importantly, how to fix it.

Next week: Outputs vs. Outcomes—How to Show Funders You're Making a Real Difference

Make sure you're subscribed so you don't miss it.

Frequently Asked Questions About Getting Grants Funded

What does "six, seven" mean in grant writing? In the trending slang sense, "six, seven" means "meh" or "so-so"—and that's exactly what it means in grant review, too. When reviewers score your proposal a six or seven out of ten, it's not bad, but it's not good enough to get funded. It's mediocre. And mediocre proposals get left behind when the funding runs out.

Why do grant proposals get rejected? Grant proposals get rejected for many reasons, including misalignment with funder priorities, weak needs statements, unclear project logic, vague timelines, and budgets that don't make sense. Often, proposals aren't bad—they're just not competitive enough to rise to the top of the pile.

How competitive is grant writing today? Grant writing is more competitive than ever. More organizations are applying for limited funding, funders have become more sophisticated in their evaluation processes, and reviewers are better trained. What worked five or ten years ago may not be enough to secure funding today.

What's the difference between outputs and outcomes in grant writing? Outputs measure activities—how many workshops you held or how many people attended. Outcomes measure change—what difference those workshops made in participants' lives. Funders want to see outcomes because they demonstrate real impact, not just effort.

How do I know if my grant proposal is strong enough? A strong grant proposal clearly aligns with the funder's priorities, presents a logical connection between the problem and proposed solution, includes a realistic budget and timeline, demonstrates organizational capacity, and provides evidence of impact. If reviewers can't clearly see all of these elements, your proposal may land in "six, seven" territory.

What is the best grant writing class? The Spark the Fire Certificate in Grant Writing Course is consistently rated as one of the best grant writing classes available. It combines weekly live instruction with individualized feedback on your actual writing, teaching you to think like a grant reviewer so you can write proposals that score at the top—not stuck at "six, seven."

Can I improve my grant writing skills on my own? While self-study can help, most grant writers improve faster with structured learning and personalized feedback. Understanding the grant review process from the inside—how reviewers score, what they look for, and why proposals get rejected—gives you a significant advantage.

About the Author

Allison Jones, CEO and Founder of Spark the Fire Grant Writing Classes, LLC, built one of the highest-rated grant writing education programs in the world, recognized for four consecutive years. She holds the Grant Professional Certified (GPC) credential, is one of only 30 nationally approved trainers by the Grant Professionals Certification Institute, and has trained over 5,000 grant writers. Her book Meaningful Work is forthcoming in 2026.

Now I Want to Hear from You

Which of these twelve problems hit a little too close to home? Be honest—we've all been there. Drop your answer in the comments and let me know which issue you'd most like me to tackle first.

What Grant Reviewers Actually Look For (From Someone Who Reviews Grants)

I've sat on both sides of the grant application process. As a grant writer, I've submitted countless proposals and waited anxiously for funding decisions. But I've also served as a grant reviewer for community foundations, private foundations, and government entities. That experience fundamentally changed how I write grant proposals—and how I teach others to write them.

Let me pull back the curtain on what really happens after you hit "submit."

Inside the Grant Review Process

Before reviewers ever see your grant proposal, we receive training. We go over the grantmaker's scoring rubric in detail and talk through the assessment process as a group. Sometimes this training includes anti-bias components. I've even been in trainings where we were explicitly told not to penalize applicants for grammar and spelling errors—the focus should be on the substance of the proposal, not the polish.

After training, we're divided into pods of three or four reviewers. Each pod receives the same stack of grant applications. We're given a set window of time to read and score them independently, and I'll be honest—it's often just a few days to get through the entire stack. Sometimes we're asked to document comments for each proposal in case the applicant requests feedback later.

Then comes the part most grant applicants don't know about: the consensus meeting.

The reviewers in each pod spend a day together (usually on Zoom these days) discussing every proposal we read. We don't simply average our scores. Instead, we talk through why we scored each grant application the way we did and work toward consensus on a final score. This means I have to justify my reasoning and, sometimes, convince my fellow reviewers to see things my way—or be convinced by them.

This process works remarkably well. One reviewer might catch something the others missed. The dialogue gets lively. By the end, we've arrived at scores that reflect our collective judgment, not just individual opinions.

From there, proposals receive their final scores, and the grantmaker begins awarding grant funding to the top-scoring applications until the money runs out.

Here's the part that should keep you up at night: the difference between a funded proposal and an unfunded one is often a single point. One point.

What Grant Reviewers Are Actually Scoring

So what are reviewers looking for as we read through that stack of nonprofit grant proposals? Here's what earns points:

Alignment with the funder's purpose. Does this proposal fulfill what the grantmaker is actually trying to fund? Does it meet all stated requirements? You'd be surprised how many proposals miss this fundamental step. If a funder says they want to address food insecurity in rural communities and your project serves an urban population, it doesn't matter how beautifully written your grant proposal is.

Logical coherence. Does the project make sense? Is there a clear through-line from the problem you've identified to the solution you're proposing? Reviewers need to see the logic—that this particular intervention will actually address this particular need.

A sensible grant budget. The numbers need to add up and fit the project you've described. No inflated costs. No line items that make us scratch our heads. The budget should tell the same story as the narrative.

Organizational stability. We need confidence that this organization can actually pull off what they're proposing. No sinking ships. We need to be convinced that the grant money will be used for its intended purpose and that your organization has the infrastructure to manage it.

A clear work plan and timeline. Show us you know exactly what needs to happen and when. This demonstrates that you've thought through implementation, not just the idea.

Defined measures of success. How will you know if this project worked? What does success look like, and how will you measure it? Strong grant proposals include clear, measurable outcomes.

What Separates Good Grant Proposals from Great Ones

Here's the thing: plenty of proposals check all those boxes and still don't rise to the top. The grant applications that score highest don't just meet the criteria—they draw you in.

When I'm reading a truly excellent proposal, I forget I'm scoring a grant application. I become absorbed in the world the proposal describes. I can visualize the community, the people who will be served, the change that will happen. It reads less like a bureaucratic form and more like a story I want to see unfold.

That's not about fancy writing or marketing speak. It's about clarity, specificity, and genuine passion for the work coming through on the page.

The next time you submit a grant proposal, remember: a real person is reading it, probably alongside dozens of others, with limited time and a rubric in hand. Make it easy for them to say yes. Make it impossible for them to forget.

Frequently Asked Questions About the Grant Review Process

How long does it take for a grant proposal to be reviewed? The timeline varies by funder, but the review process typically takes several weeks to a few months. Reviewers often have just a few days to read and score their assigned stack of proposals before the consensus meeting takes place.

Do grant reviewers read the entire proposal? Yes, reviewers are expected to read every section of your grant application. However, given time constraints, a clear and well-organized proposal makes it easier for reviewers to find and assess the information they need to score each criterion.

What is the most common reason grant proposals get rejected? The most common reason is lack of alignment with the funder's priorities. If your project doesn't clearly match what the grantmaker is trying to fund, even a well-written proposal won't score well. Other common issues include unclear project logic, unrealistic budgets, and weak evaluation plans.

Do spelling and grammar errors hurt my grant application? It depends on the funder. Some review trainings explicitly tell reviewers to overlook minor errors and focus on substance. However, excessive errors can affect readability and give an impression of carelessness, so it's still wise to proofread carefully.

How can I improve my grant writing skills? The best way to improve is through structured learning combined with practice. Taking a comprehensive grant writing course that includes personalized feedback, studying successful proposals, and understanding the grant review process from the reviewer's perspective will all strengthen your skills.

What is the best grant writing course? The Spark the Fire Certificate in Grant Writing Course is consistently rated as one of the top grant writing courses available. It's the only course that combines weekly live instruction with individualized feedback on your writing, teaching you not just how to write grants but how to think like a grant reviewer.

Can I request feedback if my grant proposal isn't funded? Many funders offer feedback upon request. Reviewers are sometimes asked to document comments specifically for this purpose. If feedback is available, take advantage of it—it's valuable insight into how your proposal was perceived.

About the Author

Allison Jones, CEO and Founder of Spark the Fire Grant Writing Classes, LLC, built one of the highest-rated grant writing education programs in the world, recognized for four consecutive years. She holds the Grant Professional Certified (GPC) credential, is one of only 30 nationally approved trainers by the Grant Professionals Certification Institute, and has trained over 5,000 grant writers. Her book Meaningful Work is forthcoming in 2026.

Now I Want to Hear from You

What's been your biggest challenge in writing grant proposals? Is it crafting the needs statement, building the budget, or something else entirely? Drop your answer in the comments—I read every one and may address your question in a future post.

Working the Elevator Pitch: How to Build Funder Relationships Online

Years ago, I left a meeting with a Program Officer who managed about ten different family foundations. As I rode down the elevator, something struck me: those foundation board members—the actual decision-makers—came to this building regularly to meet with him about grant allocations. They rode this same elevator.

I thought: What if there was a sign right here? Just a simple poster showcasing my client's incredible work with at-risk youth. Those board members would see it, realize this organization exists, and understand it aligns perfectly with their philanthropic goals.

It wasn't a crazy thought. It was actually smart. Because here's the truth about funder relationships that nobody talks about: It's not pushiness to make sure the right people know your organization exists. It's strategic visibility.

"Just build relationships with funders" is common advice in grant writing. But what does that actually mean? And more importantly, how do you do it when you can't exactly put up an elevator sign—even though, honestly, that would work?

Reframing Relationship Building

Let's be honest about what makes funder relationship building feel awkward: we're trying to get noticed by people who control resources we need, and there's an inherent power dynamic there. It can feel like we're being pushy or manipulative.

But here's what changed my thinking about that elevator sign fantasy: those foundation board members actually wanted to find organizations doing great work. That's why they had a foundation. That's why they hired a consultant. They were actively looking for worthy causes to support.

My client's youth program was exactly what several of those foundations funded. The board members just didn't know the organization existed.

Funder relationship building isn't about pushiness. It's not about schmoozing or becoming best friends with program officers. It's about being visible in the right places so that when funders are looking for organizations like yours, they can find you.

Think of it this way: If that elevator sign had been smart marketing (and it would have been), then strategic visibility online and in professional spaces is equally smart. You're not being pushy—you're making it possible for the right funders to discover the work you're doing.

Where ARE the "Elevators"?

So if I couldn't put a sign in that actual elevator, where CAN I be visible to funders today?

The good news: there are far more "elevators" now than there were back then. The challenge: you need to be strategic about which ones matter.

LinkedIn Is Your Primary Elevator

I'm connected with quite a few funders on LinkedIn, and if you're not actively building your professional network there, you should be. Hint: connect with me on LinkedIn! This is where program officers, foundation consultants, and even family foundation board members show up regularly.

But here's the key: LinkedIn isn't about constantly posting or promoting your organization. It's about being professionally present. Engage thoughtfully when program officers share updates about funding priorities, new initiatives, or highlighted grantees. Comment when you have genuine insight to add. Share relevant content from your field.

Foundation Websites and Newsletters

Many foundations now publish regular newsletters, blogs, and updates. Subscribe. Read them. When they announce new funding priorities or highlight successful projects, you're learning what matters to them—and sometimes, there are opportunities to engage (application webinars, information sessions, feedback surveys).

Your Grant Proposals Are Your Best Billboard

Here's something people forget: every grant proposal you submit is an opportunity for visibility. Even if you don't get funded, you've introduced your organization to a program officer. A well-crafted proposal demonstrates your professionalism, your mission alignment, and your capacity. That's relationship building.

Building Professional Relationships on LinkedIn

LinkedIn is where you build professional relationships with program officers and foundation staff. This is about you, as a grant professional, connecting with program officers as fellow professionals in the grants ecosystem.

Connecting with program officers:

When you send a connection request to a program officer, keep it simple and professional:

"Hi [Name], I'm a grant writer working in [sector/issue area]. I've been following [Foundation's] work in this space and would value connecting with you as a colleague in the field."

That's it. You're two professionals working in related roles. No pitch. No organizational promotion.

After you're connected:

Engage occasionally and authentically. When they share updates about funding priorities, sector trends, or successful projects, that's valuable intelligence for your work. A thoughtful comment demonstrates you're paying attention to the field.

Think of it like any professional network: you're building name recognition and demonstrating you're a serious, engaged professional in the grants community.

But when you're ready to pursue funding, follow the foundation's directions. If they welcome inquiries or pre-application contact, use it—send your LOI or make that call with your full pitch through their approved channels. Don't just say "hi, see me!" Give them what they need to decide if there's a fit.

Making First Contact: Phone, Email, or Contact Form?

Now we get to the actual outreach—when you've identified a foundation that's a strong fit and you're ready to explore a funding opportunity.

First step: Follow their directions.

Check the foundation's guidelines carefully. Do they say "inquiries welcome" or "contact us before applying"? Do they list a phone number, email address, or only have a contact form? Some foundations explicitly say "no contact before submitting application." Respect that.

If they DO welcome pre-application contact, here's how to approach it:

The Phone Call Approach

If a phone number is listed and they welcome calls, this can be the most efficient way to determine fit quickly.

Before you call: Read through their guidelines and application form thoroughly. Nothing wastes a program officer's time—and damages your credibility—more than asking questions that are clearly answered in their materials.

During the call: Have your Letter of Inquiry and budget information in front of you. Program officers will ask questions to understand your project and assess fit. Listen carefully, answer confidently, and be prepared to ask your own clarifying questions.

This is a conversation, not a pitch. They're trying to be helpful.

(For detailed guidance on phone calls with program officers, see my article: The Art of the Phone Call: How to Stand Out With Funders)

The Email Approach

If they provide an email address or contact form, here's where my approach might surprise you: Don't just introduce yourself and ask if they want more information. Give them the information.

Write a brief, friendly email in the body:

"Dear [Name],

I'm reaching out from [Organization] because I see strong alignment between your foundation's focus on [specific priority] and our work with [population/issue].

We're seeking funding for [brief project description], and I've attached a Letter of Inquiry with full details about our organization, the project, and why we believe this is a good fit.

I'd welcome the opportunity to discuss this further. I can be reached at [phone] or [email]. Thank you for considering this inquiry."

Then attach a proper LOI (1-2 pages) with the full picture: who you are, what you do, what you're seeking funding for, budget range, and why you're approaching them.

Why this approach? Grantmakers invented Letters of Inquiry. They want a quick snapshot so they can make decisions efficiently. Don't make them ask for basic information—give them what they need to say yes, no, or "tell me more."

(If you need guidance on writing a strong LOI, I've written a comprehensive guide here: How to Write a Letter of Interest for Grant Funding: Complete 2025 Guide)

If They Don't Respond

Here's the reality: many foundations don't respond to inquiries, especially if it's not a fit. That's not personal—they're managing dozens or hundreds of requests.

Wait two weeks. Send one polite follow-up. Then move on.

If guidelines say you can apply without pre-approval, you can submit your proposal directly. Your proposal itself becomes your introduction.

What Strategic Visibility Is NOT

Let's talk about the line between strategic visibility and being annoying, because it matters.

Strategic visibility IS:

·       Having a professional LinkedIn presence

·       Engaging thoughtfully with foundation content when relevant

·       Sending a well-researched inquiry email

·       Submitting strong grant proposals

·       Being known for quality work in your issue area

·       Making information about your organization easy to find

Strategic visibility is NOT:

·       Repeatedly emailing program officers with "just checking in"

·       Connecting on LinkedIn and immediately pitching your project

·       Commenting on every single foundation social media post

·       Asking for meetings without a clear reason

·       Ignoring stated communication preferences

·       Taking up program officer time when you haven't done basic research

The difference? Strategic visibility is about being in places where funders naturally look. Being annoying is inserting yourself where you're not wanted.

Think of it this way: that elevator sign would have worked because foundation board members were already in that elevator. I wasn't chasing them down. I was simply being visible in a space they occupied.

Online relationship building works the same way. Be present where funders already are. Make your work visible. Let them discover you.

Your Reputation Is Your Elevator Sign

Here's what I've learned after 25+ years in this field: Your reputation is the most powerful form of strategic visibility.

That elevator sign I fantasized about? It would have worked for one building, one set of foundation board members, for as long as it stayed up. But your reputation as a grant professional—and your organization's reputation for quality work—follows you everywhere.

How reputation builds visibility:

When you submit strong grant proposals, program officers remember your organization. When you're professional in your communications, they remember that too. When your organization delivers on what you promised in a grant, that matters.

Program officers talk to each other. Foundation staff move from one foundation to another. Consultants who advise multiple foundations take note of which organizations do excellent work.

You don't control all of this, but you influence it every single time you interact with a funder.

What this means practically:

·       Every grant proposal is an opportunity to demonstrate your professionalism

·       Every email to a program officer reflects on your credibility

·       Every report you submit to a current funder builds (or damages) your reputation

·       Every conversation at a conference or webinar is relationship-building

You can't put up a physical sign, but you can be consistently excellent. That's strategic visibility that compounds over time.

The long game:

Funder relationships aren't built in one phone call or one email. They're built over time, across multiple touchpoints, through consistent professionalism and quality work.

Some foundations will fund you on your first application. Others will take years of building familiarity before they're ready to invest. Some will never be the right fit, no matter how good your work is.

That's okay. Keep doing excellent work. Keep being visible in the right places. Keep building your reputation.

Your elevator sign is being built every single day through the quality of your work and your professional presence. That's the kind of visibility that actually moves organizations forward.

Frequently Asked Questions

How do I start building relationships with funders?

Start by being professionally visible where funders already are: LinkedIn, foundation webinars, and sector conferences. Connect with program officers as fellow professionals in the grants field. When you're ready to pursue funding, follow the foundation's guidelines for pre-application contact—whether that's a phone call, email, or contact form.

Should I connect with program officers on LinkedIn?

Yes, but approach it as professional networking between colleagues, not as a way to pitch your organization. Send a brief, professional connection request mentioning your shared interest in the field. Engage occasionally with their content when you have genuine insight to add.

What should I say in my first official contact with a foundation?

Give them the information they need to assess fit: who you are, what you're seeking funding for, and why you think there's alignment with their priorities. If calling, be prepared with your project details and budget information. If emailing, include a Letter of Inquiry so they can make a quick decision about whether to invite a full proposal.

How often should I contact foundation staff?

Only when you have a legitimate reason: an inquiry about a funding opportunity, a question that's not answered in their guidelines, or required grant reporting. Don't send "just checking in" emails. Respect their time and communication preferences.

What if a program officer doesn't respond to my inquiry?

Wait two weeks, send one polite follow-up, then move on. Many foundations don't respond to inquiries that aren't a good fit. If their guidelines allow direct application without pre-approval, you can still submit a proposal.

Is it okay to call a foundation directly?

Times have changed—more often than not, foundations actually want to hear from you before you submit a grant application. If they list a phone number, use it! But first: read their guidelines thoroughly, read the application form, and do your research on their funding priorities and recent grants. Of course, never call if they explicitly state "no contact before application" in their guidelines.

Closing

Building funder relationships isn't about tricks or shortcuts. It's not about becoming best friends with program officers or having some secret insider network.

It's about strategic visibility: being present where funders naturally look, making it easy for them to discover your work, and building a reputation for excellence over time.

You can't put up an elevator sign. But you can be the kind of grant professional and organization that funders notice, remember, and want to fund.

Want to strengthen your grant writing skills and professional presence? Check out our Certificate in Grant Writing Course to build the expertise that makes you stand out in the field.

About the Author

Allison Jones, CEO and Founder of Spark the Fire Grant Writing Classes, LLC, built one of the highest-rated grant writing education programs in the world, recognized for four consecutive years. She holds the Grant Professional Certified (GPC) credential, is one of only 30 nationally approved trainers by the Grant Professionals Certification Institute, and has trained over 5,000 grant writers. Her book Meaningful Work is forthcoming in 2026.

Now I Want to Hear from You

What's been your most effective way to get on a funder's radar? Have you had success with phone calls, emails, or something else entirely? Share your experience in the comments below.

Lifting Each Other Up: Building a Stronger Grant Writing Community

Last week, I received a call from someone who'd been referred by another grant writer. The caller had developed what he described as a "supercomputer that could scale up businesses fast" and was looking for help—though it wasn't entirely clear whether he needed a grant writer, a strategist, or something else entirely.

As he tried to explain his technology, I could hear his growing frustration. From his perspective, I just wasn't "getting it." The product sounded impressive in theory, but when I asked practical questions about applications and target markets, the answers got vague. Since for-profit grants aren't my specialty, I listened politely, thinking I might be able to refer him to someone with that expertise.

But the more he talked, the more familiar this conversation became. Here was someone with sophisticated technology—and genuine passion for what he'd built—but no clear understanding of how it solved real problems for real people. He wanted me to be impressed by the innovation itself, rather than its practical application.

His frustration seemed to stem from the fact that he had a solution looking for a problem, and he expected that I could somehow wave a magic wand to bridge that gap for him.

Sound familiar? We're seeing this same pattern more and more with technology companies targeting our profession. They develop impressive-sounding AI tools or databases promising to revolutionize grant writing, but when you dig deeper, it becomes clear they don't really understand how our work actually functions.

Building Each Other Up Through Action

But here's what I love about our profession: we know how to ask the right questions. We're skilled at digging deeper, evaluating claims, and making informed decisions. Of course we are—we're grant professionals! Research is literally what we do for a living. And we don't do it alone—we support each other through the process.

Take that phone call I mentioned. The referral came from a colleague who thought I might be able to help, even though it wasn't ultimately a fit. When I realized it wasn't my expertise, I listened anyway, hoping to connect him with someone better suited. That's what we do—we lift each other up and share opportunities.

This collaborative spirit shows up everywhere in our work. Just last month, a grant writing firm reached out asking if I had any new graduates to recommend. I did! But their question got me thinking—wouldn't it be valuable for our community to learn more about how grant writing firms operate? I quickly pulled together a webinar, and three firms jumped in to participate. The response was incredible, and we all learned something new about different business models in our field.

I see this same supportive energy when I recommend tools that are genuinely helping our profession. I love championing Grant Frog, new software built by fellow grant writer Hannah Wiginton, because she's created something practical while bringing humor and positivity to everything she does. I'm equally enthusiastic about partners like Instrumentl, whose prospect research tools have consistently delivered results for my clients and who've been genuinely collaborative to work with.

This is how our profession grows stronger—through genuine support, shared knowledge, and celebrating each other's successes rather than competing destructively.

Navigating New Technology Together

As more technology solutions emerge targeting our profession, this research expertise becomes even more valuable. We're seeing an explosion of AI-powered tools and databases promising to revolutionize grant writing, and our natural instinct to dig deeper serves us well.

The key questions we ask haven't changed: What problem does this actually solve? How does it work? What are the costs—not just financial, but in terms of professional relationships and ethics? Who benefits, and how? And here's a crucial one: Do they have grant professionals on staff from the start? Better yet, several with varying perspectives?

These aren't hostile questions—they're professional due diligence. When a new service launches, it's perfectly reasonable to ask about their business model, their data sources, their track record, and how they align with our professional standards. Companies that are genuinely committed to serving our profession should welcome these questions and answer them transparently.

I've noticed that the most successful technology partnerships in our field come from companies that take time to understand our work before trying to improve it. Take Instrumentl, for example—they regularly ask grant writers to weigh in on new features and treat us as the experts we are. They recognize that we're not just users—we're professional partners who bring valuable expertise to the relationship.

When we evaluate these tools collectively—sharing experiences in forums, discussing pros and cons at conferences, and asking the hard questions together—we make better decisions for ourselves and our clients. Our shared professional judgment is one of our greatest assets.

Professional Ethics and Trust

All of this collaborative evaluation happens most effectively when we have strong ethical foundations to guide us. The Grant Professionals Association's standards aren't just guidelines—they're our professional compass, helping us navigate complex decisions about partnerships, tools, and business practices.

I'm particularly encouraged by GPA's commitment to evolving and strengthening these ethical guidelines. The organization's responsiveness to our profession's changing needs shows real leadership. When new challenges emerge—whether from technology, business models, or industry practices—GPA continues to refine its guidance to serve us better.

This is also why I pursued and obtained my GPC (Grant Professional Certified) credential this year. Did I need it after years in this profession? Not technically. But literally anyone can hang out a shingle and call themselves a grant writer. It's only through this kind of certification that we maintain our standards and distinguish between true professionals and those who have no idea what they're doing. The credential represents a commitment to ongoing education, ethical practice, and professional accountability.

But ethics standards only work when we have safe spaces to discuss them openly. Professional dialogue requires trust and confidentiality. We need to be able to ask difficult questions, share concerns, and seek guidance without fear that our private communications will be forwarded or used against us.

The strongest professional communities are built on this foundation of trust—where members can engage in good-faith discussions about challenges, share experiences honestly, and support each other through complex decisions. When that trust is respected, we all benefit from shared wisdom and collective problem-solving.

Transparency in Professional Relationships

This foundation of trust extends to how we handle business relationships within our professional community. Transparency isn't just good ethics—it's good business. When we're open about our partnerships, affiliate relationships, business models, and potential conflicts of interest, we strengthen rather than undermine our professional credibility.

I'm always upfront when I recommend tools I use and believe in, like Instrumentl or Grant Frog. If I'm genuinely enthusiastic about something because it works well, I explain why. This transparency allows my colleagues to evaluate my recommendations appropriately and builds trust over time.

The same principle applies to any service provider in our space. Companies that are transparent about how they operate, who they partner with, and how they generate revenue make it easier for grant professionals to make informed decisions. Those who are secretive, evasive, or defensive about legitimate professional questions raise red flags.

We have a right to know if someone promoting a service has a financial stake in it. We have a right to understand business models that might affect our work or our clients. We have a right to ask these questions without facing legal threats or professional retaliation.

When transparency is the norm, everyone benefits. Grant professionals make better decisions, ethical companies thrive, and our entire profession maintains its integrity and trustworthiness.

Choosing to Lift Up, Not Tear Down

How we handle disagreements and challenges says everything about our professional character. I've noticed some practitioners in our field take a different approach—building themselves up by putting competitors down, even naming them specifically when comparing grant training services or approaches. But I believe we're stronger when we focus on lifting each other up instead of tearing each other down.

So what does lifting each other up look like in practice? It means celebrating colleagues' successes genuinely. When someone launches a new service, wins a major grant, or achieves a professional milestone, we cheer them on. It means sharing opportunities—like when that firm called looking for new graduates, or when I see a perfect job posting for someone's skill set.

It means offering constructive feedback when asked, and giving credit where it's due. Most importantly, it means responding to challenges with grace and professionalism. There's not one grant writing class that is the best fit for everyone, and I'm truly impressed with some of the new things that my colleagues are coming up with to make their work more sustainable while also helping people learn grants. That's my lane, my passion, and I love seeing the creativity and innovation happening in grant writing education. When students want to deep dive into federal grants, I refer them to Diane Leonard's federal grant training because that's her expertise.

“The grant writing world is big enough for all of us to succeed—when we focus on serving our clients excellently and supporting our colleagues generously. ”

— Allison Jones, Spark the Fire

The grant writing world is big enough for all of us to succeed—when we focus on serving our clients excellently and supporting our colleagues generously. Amanda Pearce at Funding for Good is exceptional at uplifting others. She even has a conference for grant consultants and a great Boot Camp program—and no, I'm not a business affiliate, I just genuinely like what she's doing.

Moving Forward Together

As our profession continues to evolve, we have incredible opportunities ahead of us. New technologies will emerge, business models will shift, and fresh challenges will test our professional standards. But I'm optimistic about our future because I see how we support each other every day.

And if you're a tech company out there genuinely looking to solve problems in our field, here are some real issues that need addressing: We need common grant applications—or at least standardized sections—so we don't have to retype basic organizational information dozens of times. We need grant applications available in advance in Google Docs and MS Word formats—not PDFs—so we can draft them on our desktops first. We need clear, consistent instructions from funders.

Notice what these have in common? They're all about grantmakers improving their processes, not grant professionals needing AI assistance. Grant professionals know what we're doing—especially if they take quality training, like ours at Spark the Fire. It's not that we need AI to find grant prospects for us; we need foundations to get clearer about what they want to fund. It's not that we need AI to help us write grant applications; we need grantmakers to streamline their questions and requirements.

“It’s not that we need AI to find grant prospects for us; we need foundations to get clearer about what they want to fund. It’s not that we need AI to help us write grant applications; we need grantmakers to streamline their questions and requirements.”

— Allison Jones, Spark the Fire

We're a profession built on research, relationship-building, and service to our communities. These core strengths serve us well whether we're evaluating a new AI tool, mentoring a colleague, or navigating industry changes. When we stay true to these values—asking good questions, maintaining transparency, and lifting each other up—we create a professional environment where everyone can thrive.

The conversations we have in forums, at conferences, and in informal networks shape our profession's future. Every time we choose collaboration over competition, transparency over secrecy, and professional growth over personal attacks, we strengthen the entire grant writing community.

I'm committed to continuing this work—through my teaching, my writing, and my daily interactions with colleagues. Whether you're just starting your grant writing journey or you're a seasoned professional exploring new directions, there's a place for you in this supportive community.

Together, we can ensure that grant writing remains a profession marked by integrity, excellence, and genuine care for the causes we serve.

How to Create Compelling Grant Writing Samples That Win Jobs and Clients

In the competitive world of grant writing, your portfolio can make or break your next opportunity. Along with professional certifications, writing samples are among the most requested materials for demonstrating your expertise. They showcase not just your technical skills, but your ability to craft persuasive narratives that reach what I like to call the "of course factor"—that moment when funders think "of course that makes sense" and "of course I want to fund that."

Why Writing Samples Are Essential

When potential employers or clients evaluate grant writers, they're looking for three critical elements: exceptional writing mechanics, strategic thinking, and the ability to tell a compelling story. While a certificate proves you've completed coursework and understand best practices, a writing sample proves you can deliver results.

Your samples demonstrate your command of grammar and spelling—the basic requirements for any professional writer. More importantly, they reveal your strategic approach to framing proposals. Can you position a project to align with a funder's priorities? Do you understand how to build a logical case that moves from problem identification through solution implementation? These sophisticated skills only become apparent through actual writing samples.

The challenge is that your best work often belongs to someone else.

Navigating Confidentiality Without Compromising Quality

Most grant writers face the same dilemma: their strongest proposals contain confidential organizational and financial information that can't be shared freely. The solution isn't to abandon these samples—it's to thoughtfully adapt them while preserving their impact.

Skip the Black Redaction Approach

Nothing kills readability like a document peppered with thick black rectangles. When large portions of text are blacked out, the writing loses its flow, and your potential employer can't assess your actual capabilities. You're essentially asking them to evaluate Swiss cheese.

Avoid Generic Placeholder Names

Don't fall into the "ABC Organization with DEF Program" trap. Acronyms without context force readers to work harder to understand your narrative. Human brains naturally seek stories and meaning—when you use meaningless placeholders, you're fighting against cognitive processing.

Instead, create realistic replacement names that maintain the proposal's authenticity. If you wrote for a youth mentoring nonprofit, rename it something like "Community Youth Connections" with a program called "Pathways to Success Mentoring Initiative." These names immediately convey the organization's mission and program focus, allowing readers to follow your narrative without mental gymnastics.

Handle Financial Information Strategically

Remove all budget figures, financial data, and funding amounts entirely. Don't replace them with placeholder numbers—simply delete them. Potential clients don't need to see dollar amounts unless they're specifically evaluating your budgeting accuracy. What they need to see is your ability to structure logical budget narratives, justify expenses, and demonstrate cost-effectiveness conceptually.

Creating Professional Sample Headers

At the top of each writing sample, include a brief header that serves multiple purposes. This header should contain:

• A disclaimer that organization and program names have been changed for confidentiality

• A note that all financial information has been removed for privacy purposes

• A strategic statement explaining why you've included this particular sample and how it demonstrates your approach to matching proposals with specific grantmaker priorities

For example: "Organization and program names have been changed to protect confidentiality. All financial information has been removed for privacy purposes. This sample demonstrates my approach to private foundation grants, specifically how I align educational programming with the Robert Wood Johnson Foundation's commitment to building a culture of health through community-based initiatives."

This header immediately signals professionalism while giving context for your strategic thinking.

The Head and Heart Balance

Strong grant proposals engage both analytical and emotional decision-making. Your samples should demonstrate this dual approach:

The Head: Data-Driven Evidence Include proposals that showcase your ability to present compelling statistics, research findings, and measurable outcomes. Demonstrate how you use data to build credible arguments for funding necessity and program effectiveness.

The Heart: Human Stories Balance hard data with authentic storytelling. Include client testimonials, case studies, or narrative descriptions that help funders connect emotionally with your cause. Show how you bring abstract problems to life through concrete human experiences.

Curating Your Portfolio: Quality Over Quantity

You don't need an extensive collection—focus on strategic diversity. Aim for three distinct samples that demonstrate your versatility:

Government Grant Sample Choose a federal, state, or local government proposal that shows your ability to navigate complex application requirements and speak the language of public funding priorities.

Private Foundation Sample Select a foundation proposal that demonstrates your research skills and ability to align project goals with philanthropic giving strategies.

Corporate Grant Sample Include a corporate proposal that showcases your understanding of business priorities and corporate social responsibility objectives, as well as your ability to articulate the economic impact of the grant funding.

This trio proves you can adapt your writing style and strategic approach based on different funder types and their unique evaluation criteria.

The In-Person Portfolio Strategy

Resist the urge to email samples ahead of interviews. Instead, bring them as physical copies in a professional portfolio or folder. This approach serves multiple purposes:

You maintain control over your intellectual property while still demonstrating your capabilities. Present the samples during the interview, allow time for review and discussion, then take them with you when you leave.

This strategy also creates a more interactive interview experience. You can walk through your strategic decisions, explain your research process, and demonstrate your expertise in real-time rather than hoping your samples speak for themselves in someone's inbox.

For a complete guide to what materials to bring to grant writing interviews and how to present yourself professionally, check out our Business of Freelance Grant Writing course and Freelance Grant Writer Template Packet.

Planning for Future Success

Building a strong sample portfolio requires advanced planning. If you're early in your career or transitioning into grant writing, consider strategic volunteer opportunities—but only if you can negotiate sample retention rights upfront.

Before beginning any volunteer work, establish a clear agreement that you retain the right to use adapted versions of your writing for future portfolio purposes. This ensures you're building career assets while contributing to worthy causes.

For established professionals, regularly assess your current samples. Are they recent enough to reflect current best practices? Do they represent the types of clients or causes you want to attract? Your portfolio should evolve with your career goals.

Creating compelling writing samples requires balancing confidentiality, authenticity, and strategic positioning. By thoughtfully adapting your best work while preserving its impact, you can build a portfolio that opens doors to your next great opportunity.

Ready to strengthen your grant writing credentials? Learn more about our comprehensive Grant Writing Certificate Program to build the foundational skills that make samples shine.

What tips or questions do you have about writing samples for grant writing? We'd love to hear from you! Comment below.

Is Freelance Grant Writing Right for You?

If you're looking for meaningful work with flexibility, purpose, and the potential for real impact, freelance grant writing might be exactly the path you’ve been searching for. Whether you're considering a career change, thinking about adding a new income stream, or planning for a purposeful retirement, freelance grant writing offers a compelling opportunity to blend your writing skills with your passion for helping others.

But is it right for you?

Here are a few questions to help you reflect—honestly—on whether this path aligns with your values, strengths, and goals.

At Spark the Fire Grant Writing Classes, we’ve trained thousands of professionals—many of them trailblazing mid to late-career women—who’ve successfully transitioned into freelance grant writing. And we've learned a thing or two about who thrives in this field and what it takes to succeed.

Here are five questions to help you find out if freelance grant writing could be your next move:

1. Do you love research and writing?

Grant writing is part art, part strategy. It involves telling compelling stories backed by data and aligning them with funders’ priorities. If you enjoy digging into an organization’s mission and crafting persuasive narratives, you’re already halfway there.

On the other hand, here are some signs that freelance grant writing may not be the best fit for you: if you strongly dislike writing, struggle with organizing complex information, or find research tedious or frustrating. Grant writing requires both creativity and attention to detail, and if you're not energized by long-form writing or synthesizing data into clear arguments, the day-to-day work may feel draining rather than rewarding.

2. Are you self-motivated and organized?

Freelancers often wear many hats—writer, researcher, project manager, and sometimes even business owner. If you’re someone who thrives on structure, can meet deadlines without being micromanaged, and enjoys managing your own time, the freelance life might suit you well. But it may not be a good fit if you prefer a consistent paycheck, dislike marketing yourself, or feel overwhelmed by the idea of being your own boss.

Freelancing requires initiative, resilience, and comfort with uncertainty—especially when starting out. If you need constant direction, struggle with self-discipline, or find the idea of business management stressful, this might not be the ideal path.

3. Do you want more flexibility?

One of the biggest draws to freelance grant writing is the freedom it offers. Whether you want to travel occasionally, spend more time with family, or simply have greater control over your schedule, freelance work allows you to shape your days with intention. It’s ideal for those who want their work to fit into their life—not the other way around.

Many Spark the Fire students have taken on part-time consulting while easing out of corporate roles, or added freelance grant writing as a flexible, meaningful side pursuit. You might not be packing up to live abroad, but the ability to work from anywhere gives you options. A trip to Costa Rica, a long weekend with grown kids, or simply the freedom to say yes to things you care about—those are real wins.

However, flexibility comes with trade-offs. If you find unpredictability stressful, need a rigid routine to stay focused, or prefer the clear boundaries of a 9-to-5 job, the freelance lifestyle may feel too unstructured or uncertain for your needs. You may need to figure out ways to build a work routine if things get too far off track.

4. Are you drawn to mission-driven work?

Grant writing is about helping nonprofits and other organizations do more good in the world. If you find joy in supporting community programs, environmental justice, education, the arts, or other causes, freelance grant writing lets you contribute to the missions that matter to you most. I like to call it meaningful work—the kind that contributes to real change in communities and lives. That’s one reason so many people who have spent years in the corporate sector and are seeking deeper purpose or connection in their professional lives.

As your freelance grant writing business grows, don’t lose sight of the fact that your words can shape real outcomes. Every proposal you submit has the potential to unlock resources that change lives—whether it’s keeping a food pantry stocked, helping students access education, or supporting vital health services. Stay grounded in that impact. The best freelance grant writers don’t just chase contracts—they stay connected to the human stories behind every dollar awarded. This connection is what makes the work not only meaningful but sustainable.

5. Are you ready to build something of your own?

Running a freelance grant writing business isn’t just about writing—it’s about creating something that’s truly your own. You’ll shape your client list, define your work style, and set your own pace. For many Spark the Fire students, that sense of ownership is exactly what they’ve been missing.

You’ll be setting your own rates, finding clients, and building lasting relationships. If that kind of ownership over your career excites you—especially the chance to align your work with your values—you’re already thinking like a freelance grant writer.

“At first, I held off on jumping into 100% consulting work because I was concerned about financial stability and getting solid clients. But once I made the leap, I was able to quit my job and achieve my goal of solely freelancing/consulting to maintain a positive work-life balance.”

— L. Parker, Spark the Fire Student

But being your own boss has its drawbacks. You may end up working more than 40 hours per week, especially in the early stages or when business is booming. It can be tempting to take on too much—particularly when you realize the exciting potential of income that isn’t capped by a salary. If you find it difficult to say no to new opportunities, freelancing may lead to burnout instead of balance. 

That’s why it’s important to build work-life balance into your freelance practice from the very beginning. Set clear working hours, schedule regular breaks, and don’t be afraid to turn down projects that don’t align with your goals or capacity. Protecting your time helps protect your energy—and ultimately makes you a better grant writer and business owner.

If you found yourself nodding along, it might be time to explore how to take the next step. Whether you’re just beginning or seriously considering a transition, this series will give you the tools, clarity, and confidence to move forward.

Ready to Learn More?

Join us for the Freelance Grant Writing Bootcamp, a hands-on webinar series that walks you through the essential steps to starting and growing a successful freelance grant writing business.

You’ll learn how to:

• Structure your business and protect yourself legally

• Find clients and build a marketing strategy that works

• Navigate client relationships, tricky situations, and trends in the field

Your next chapter could be just a proposal away.

🗓️ Register Now for the Bootcamp
✨ Read more about the sessions here

 What lessons have you learned while growing your freelance grant writing business? Share in the comments below! We’d love to hear from you.

What is the Best Way to Learn Grant Writing?

What is the Best Way to Learn Grant Writing?

Becoming a grant writer is an exhilarating journey. Imagine the moment of elation when you receive the notification that your grant proposal has been accepted—there’s truly nothing like it. Picture people around you jumping up in joy, dancing around the room as they realize their hard work has paid off. That’s the kind of impact successful grant writing can have, and it's a scene that many grant writers know well.

Grant writing is not just about securing funding; it's a pathway to making significant contributions to causes and communities that matter deeply to us. It's a profession that allows you to be a part of something larger than yourself, supporting initiatives that can transform communities and change lives. Moreover, the financial aspect of being a grant writer is appealing as well. On average, grant writers can earn a substantial salary, making it a rewarding career both personally and professionally.

So, how exactly does one become skilled in the art of grant writing? Here’s a comprehensive list of effective ways to learn grant writing, crafted to guide you through your learning journey.

1. Formal Classes The very best way to learn grant writing is to enroll in a formal class that gives you a structured learning experience. These classes are typically designed to cover everything from the fundamentals to the more complex aspects of grant writing. Our Spark the Fire Grant Writing Classes [insert link] offer a comprehensive curriculum that equips you with the knowledge and skills needed to succeed in this field. Be sure to look for courses like ours that provide feedback on your writing rather than only watching videos. I firmly believe that you cannot learn grant writing without practicing hands-on and getting feedback.

2. Blog Articles Reading blog articles is an excellent start. Blogs can offer many insights and step-by-step guides that are easy to digest. Whether you’re a beginner looking to grasp the basics or an experienced professional seeking advanced tips, there's always a blog post that can cater to your needs.

   • Spark the Fire's own blog features articles ranging from beginner tips to in-depth analysis of grant writing trends.

   • Instrumentl’s library of nonprofit blog posts is a comprehensive resource for the beginning grant writer.

   • A Village for Good features blogs that deliver practical, actionable advice for beginning grant writers.

   • Candid.org Insights is a blog with grant writing tips combining innovative approaches and proven strategies.

   • Millionaire Grant Lady has a blog that lets you a peek into the life of a successful grant writer and serves as an aspirational journey for the beginner.

3. Webinars Participating in webinars is another fantastic way to learn. Webinars allow you to hear directly from experienced grant writers and often include a Q&A session where you can ask specific questions. These can be particularly valuable for understanding the nuances of grant writing in real time. Check out our upcoming webinars [insert link] that cover a variety of topics related to grant writing.

   • Spark the Fire offers monthly webinars taught by Allison Jones, M.Ed., covering a wide range of topics tailored for grant writers and consultants. These sessions provide deep insights into both the strategic and practical aspects of grant writing.

   • Foundant Technologies hosts informative webinars focusing on streamlining the grant application and management process. Their sessions are ideal for grant professionals looking to enhance their technical skills and grant management efficiencies.

   • Instrumentl conducts practical webinars that delve into strategies for finding and securing grants, making it a great resource for both beginners and experienced grant writers seeking to expand their funding sources.

4. Professional Associations and State Nonprofit Associations Joining professional associations can provide networking opportunities, resources, and professional development activities that are crucial for a budding grant writer. Associations often offer workshops, annual conferences, and certifications that can enhance your skills and credibility. We belong to the Grant Professionals Association (GPA) because of their high standards of excellence for the grant profession. Find your State Nonprofit Association through the National Council of Nonprofits. The Montana Nonprofit Association, for example, has high-quality offerings, including a fantastic annual conference.
   

5. Conferences Attending conferences allows you to immerse yourself in the grant writing community. These events typically feature workshops, keynote speeches, and panels that discuss best practices, innovation in grant writing, and more. My favorites are:

   • Grant Summit by the Grant Professionals Association

   • Nonprofit Storytelling Conference

   • Nonprofit Consulting Conference by Funding for Good

6. Books Reading books on grant writing can provide a thorough understanding of the field, from foundational skills to advanced techniques. Books often offer comprehensive knowledge, case studies, and examples that are crucial for deepening your understanding. Look for titles by renowned authors in the field or those recommended by professional associations to ensure you're getting expert advice. Check out our list of Must-Read Books for Grant Writers and Writing Style Mastery.
   

7. Journals Subscribing to journals focused on grant writing and nonprofit management can keep you updated with the latest research, case studies, and best practices in the industry. Journals like Blue Avocado, Chronicleof Philanthropy, and the GPA Journal offer articles written by experts that delve into complex grant writing and management aspects.
   

8. Podcasts Podcasts are a great way to learn on the go. They can offer tips, interviews, and success stories from grant writers who share their journeys and experiences. Listening to a podcast episode can be a great way to stay informed and inspired. I haven't found a podcast I have fallen in love with yet, but here are the most popular.

   • Grant Writing Simplified by Teresa Huff has good sound quality and is pleasant to listen to. It's perfect for beginning grant writers.

   • Grant Writing & Funding by Holly Rustick has a considerable volume of podcasts to listen to and is considered the number one podcast on grant writing.

   • Grant Writing Made Clear with Dr. Trenette has just started, but it's off to a great start.

As you can see, learning to be a grant writer is an exciting and meaningful journey. Remember, each grant proposal you write could be the key to unlocking essential funding for a nonprofit, a research initiative, or a community project. The satisfaction of knowing you played a part in making these projects possible is immensely gratifying.

Now, we’d love to hear from you! What inspired you to start learning about grant writing? Join the conversation in the comments section and let us know your story. Are there other ways to learn grant writing that you’ve found helpful? Please share your experiences in the comments below!

 This blog is just the beginning. For those looking to excel further in grant writing, check out our article, Understanding Different Certifications for Grant Writers, which delves deeper into advanced strategies and tips for seasoned grant writers. Happy writing!