Impact Words that Win Grants

The difference between "We help people" and "We serve 300 families annually" isn't just word choice—it's the difference between getting funded and getting overlooked.

Impact language is about precision, not complexity. Sharper, not longer. But exceptional grant writing goes beyond clarity—it transforms how you present both your work and the people you serve.

The Foundation: Action Verbs

Action verbs create immediacy and energy in your writing. Instead of passive phrases like "assistance is provided" or "services are offered," use active language: "we deliver," "we connect," "participants achieve." Action verbs make your work sound immediate and results-focused.

Compare these examples:

• Passive: "Support is given to families"

• Active: "We support families"

• Action-focused: "Families build financial stability"

Notice how the progression moves from vague to specific to empowered.

The Next Level: Empowering Language

Empowering language positions program participants as the heroes of their own stories, not passive recipients of services. This approach recognizes people's inherent strengths, agency, and capacity for growth. Instead of describing what your organization does TO people, describe what people accomplish WITH your support.

Person-first language puts the person before their circumstances or characteristics. This means saying "adults experiencing homelessness" rather than "the homeless," or "young people ages 14-18" instead of "at-risk youth." Person-first language recognizes that circumstances don't define people—they're individuals with goals, dreams, and capabilities who happen to be navigating challenges.

Compare these approaches:

• Service-centered: "We provide financial literacy classes to low-income families"

• Person-centered: "Parents increase their savings and reduce debt through our financial coaching program"

The second version puts people first, uses empowering language about what they accomplish, and positions your organization as the supportive resource rather than the primary actor. This shift matters because funders increasingly want to see that organizations respect and recognize participants' agency and potential.

Here are 15 phrase upgrades that incorporate these principles and will make your next proposal more compelling and credible.

Problem Identification

1. Replace general populations with person-first, specific demographics

• Weak: "Many seniors struggle with isolation"

• Impact: "Over 2,000 adults ages 65+ in our county experience chronic isolation"

• Why it works: Person-first language with specific numbers and demographics

2. Replace "struggle with" with empowering, action-oriented language

• Weak: "Families struggle with food insecurity"

• Impact: "Families work to overcome irregular meals and nutritional gaps"

• Why it works: Acknowledges effort and resilience rather than depicting people as victims

3. Replace vague statistics with local, person-centered ratios

• Weak: "Homelessness is a growing problem"

• Impact: "1 in 8 students in our district seeks stable housing solutions"

• Why it works: Shows agency while making the issue immediate and local

4. Replace "there is a need" with community-voiced evidence

• Weak: "There is a need for mental health services"

• Impact: "Community members report a 6-month wait for counseling services"

• Why it works: Centers community voice rather than organizational assumption

Solution Positioning

5. Replace organization-centered language with participant achievements

• Weak: "We provide job training"

• Impact: "Participants achieve welding certification and connect to employers through our resources"

• Why it works: Participants are the heroes; your organization provides support

6. Replace "program" with participant-focused descriptions

• Weak: "Our youth program serves at-risk teens"

• Impact: "Young people ages 14-18 build leadership skills through mentorship partnerships"

• Why it works: Person-first language that focuses on growth, not deficits

7. Replace "we offer services" with what participants accomplish

• Weak: "We offer comprehensive support"

• Impact: "Participants navigate housing options, access benefits, and secure employment"

• Why it works: Shows people taking active steps toward their goals

8. Replace "we will implement" with participant-centered outcomes

• Weak: "We will implement evidence-based practices"

• Impact: "Participants benefit from the nationally recognized Housing First approach"

• Why it works: Centers the people who benefit rather than organizational actions

Outcome Description

9. Replace "will help" with measurable changes

• Weak: "The program will help participants succeed"

• Impact: "Participants increase their income by an average of 40%"

• Why it works: Reviewers see concrete return on investment

10. Replace "better outcomes" with quantified improvements

• Weak: "Students achieve better academic outcomes"

• Impact: "Students improve reading levels by 1.5 grades in 6 months"

• Why it works: Specific metrics demonstrate real progress

11. Replace future promises with past performance

• Weak: "We expect to reduce recidivism"

• Impact: "Our graduates show 15% lower re-arrest rates than county average"

• Why it works: Track record beats promises every time

12. Replace "positive impact" with specific participant transformations

• Weak: "Our work creates positive impact in the community"

• Impact: "Families transition from emergency shelter to permanent housing within 90 days"

• Why it works: Shows the human transformation and participant agency in achieving goals

Organizational Credibility

13. Replace "we believe" with "our experience shows"

• Weak: "We believe in community-centered approaches"

• Impact: "Our 15-year track record demonstrates that resident-led initiatives succeed"

• Why it works: Experience carries more weight than philosophy

14. Replace "we are committed to" with "we have successfully"

• Weak: "We are committed to serving diverse populations"

• Impact: "We have successfully served clients speaking 12 different languages"

• Why it works: Actions speak louder than intentions

15. Replace "we plan to" with current capacity

• Weak: "We plan to leverage community partnerships"

• Impact: "We currently collaborate with 15 local organizations"

• Why it works: Shows existing infrastructure rather than future hopes

Character Count Reality Check

You'll notice that many of the improved examples are slightly longer than the originals. That's okay—and often necessary. The goal isn't fewer words; it's more impactful words.

Person-first language and specific details naturally require more characters, but they're worth every keystroke. "Adults ages 55+ earn welding certifications" uses more characters than "seniors get job training," but it's infinitely more compelling to funders.

The real test: Does each additional word work hard? If you're adding empty phrases like "innovative and comprehensive" or "cutting-edge approach," cut them. But if you're adding specifics, demographics, or empowering language that shows participant agency, those extra characters earn their place.

Put It Into Practice

Ready to transform your next proposal? Pick 3 phrases from your current draft and upgrade them using the principles above. Focus on replacing weak verbs with action verbs, and vague statements with specific, measurable language.

For grant writers who want to go deeper, our Action Words for Grant Writing e-book provides 200+ carefully selected verbs organized by program type—from direct service to advocacy to capacity building. It's designed specifically for nonprofit professionals who want to transform their proposal language from ordinary to outstanding.

The difference between a funded proposal and a rejection often comes down to these small but crucial word choices. Start with these 15 phrases, and watch your proposals become more compelling, more credible, and more successful.

Crafting Your Organization’s Journey in Grant Applications

When tackling grant applications, a common yet crucial section you'll encounter is the one that asks about your organization's background and history. Funders are keen to understand how your organization was established and the significant milestones achieved along the way. This section is informational and an opportunity for storytelling, a powerful tool to captivate your audience. After all, who doesn't enjoy a well-told story?

The Power of Storytelling in Grants

Storytelling is not just a method of communication; it's a powerful psychological tool that can enhance how information is perceived and remembered. Neuroscience research suggests that storytelling can activate parts of the brain that process visual and emotional information, potentially leading to the release of dopamine, particularly during emotionally charged events or crucial moments in the narrative. This dopamine release helps with memory and information processing and enhances the reader's emotional connection to your story, making the experience more rewarding and memorable.

Consider the difference between presenting dry facts and telling a compelling story. While a list of dates and events might convey the necessary information, a narrative that weaves these elements into a cohesive and engaging story captures the imagination and holds the reader's attention. This approach increases the readability of your application and enhances the memorability of your organization's journey.

Researching Your Roots

To effectively tell your organization's story, start at the beginning. It's crucial to understand the circumstances that sparked the creation of your organization. Whether it was a response to a community issue or the outcome of a merger or division, these origins are the seeds from which your current efforts have grown. This depth can typically be uncovered by speaking with individuals who have been part of the organization since its early days or who are well-versed in its history.

The beauty of these conversations, especially with those who have witnessed the organization’s evolution from its early stages, is in capturing the passion and the challenges that shaped its path. Hearing from multiple perspectives enriches the narrative and helps portray a more nuanced and accurate picture of your organization's beginnings. While not all may make it into your grant proposal, these insights can guide you in finding a tone and approach that truly represents the spirit and values of your organization.

The Risks of Founder's Syndrome

Highlighting the founder's initial vision and drive can be tempting, but it's essential to balance this with a broader perspective. An overemphasis on the founder's story can lead to what's known as "founder's syndrome," where the organization might struggle to evolve beyond the original vision, even when community needs change. This focus can inadvertently hold the organization back from responding to current community dynamics and opportunities for growth.

To mitigate this, consider how the founder’s story is presented. While acknowledging the founder's contributions is important, it’s beneficial to describe these contributions in a way that emphasizes the collective effort rather than individual accolades. For example, rather than naming the founder explicitly, you could discuss the founding vision as a reflection of community aspirations at the time. This approach shifts the narrative from a single visionary to a broader community initiative, which can empower current staff and stakeholders by placing them at the forefront of the organization's ongoing story.

This framing minimizes the risks associated with founder's syndrome and reinforces the organization's current relevance to its community. By focusing on how the founding principles have evolved and are being carried forward by a diverse team, the story becomes one of ongoing community engagement and adaptation, which is more appealing to funders looking for dynamic and responsive organizations.

Describing Milestones: Visualizing Major Projects and Growth

When detailing your organization's milestones, it's vital to focus on significant projects and achievements that demonstrate capacity and growth. Highlighting these milestones offers a compelling narrative of progress and capability to funders.

Securing a Permanent Home

One transformative milestone for many organizations is securing a physical space. This step often symbolizes stability and permanence, which are crucial for operational expansion and community impact. Describe the journey of acquiring this space: from the initial search, selecting the right location based on strategic needs, to the momentous day of moving in. Elaborate on how this new home has transformed the daily operations and enhanced the ability to serve the community better. For instance, a new headquarters could provide a central hub for programs, meetings, and administrative work, facilitating more efficient coordination and expanded services.

Launching Significant Initiatives

Another critical milestone is launching new programs that address specific community needs. Detail the planning and resources that went into these initiatives, such as a new educational program or a public health campaign. Describe the process from conception through implementation, highlighting any partnerships or community involvement that played a role in its success. Share stories that illustrate the tangible impacts of these programs, such as testimonials from beneficiaries or statistics demonstrating improvement in community well-being.

Completing Major Projects

Consider the example of completing a major infrastructure project like an affordable housing complex. This achievement reflects your organization's ability to manage large-scale projects and its commitment to addressing critical needs in the community. Discuss the planning stages, the challenges encountered along the way, and how these were overcome. Highlight the community's involvement in the project, from planning to execution, which fosters a sense of ownership and strengthens the project's impact. Describe the day the complex opened, the first families moving in, and the ongoing benefits to the community, such as increased stability and improved quality of life.

These milestones, from securing a physical space to launching pivotal programs and completing significant projects, paint a vivid picture of an organization that is reactive and proactive in its growth and adaptation. They showcase an entity capable of undertaking substantial challenges and seeing them through to successful conclusions, precisely the type of assurance funders are looking to support. By vividly describing these milestones, you document your organization's achievements and highlight its potential for future success.

Handling Difficult Histories

Organizations often encounter chapters in their histories that are less than flattering, presenting unique challenges in how they are perceived by funders and the community. Whether it’s past leadership missteps, financial mismanagement, or internal conflicts, addressing these issues can significantly influence an organization's ability to secure funding and maintain public trust.

Overcoming Financial Mismanagement

A common issue some organizations face is financial mismanagement. For instance, I have worked with an organization that had to rebuild trust after discovering that a previous executive director had been embezzling funds. The discovery was devastating, but the response was pivotal for the organization’s future. Transparency with stakeholders about the extent of the mismanagement was the first step in recovery. Implementing stringent financial controls and appointing a new leadership team demonstrated to funders and the community that the organization was committed to accountability and integrity. By openly discussing the measures taken to ensure such a breach of trust would never happen again, the organization managed to rebuild its reputation slowly.

Navigating Internal Conflicts and Community Resistance

Another example involves an organization that was formed in the wake of another's collapse due to internal disagreements over strategy, particularly in their work with vulnerable populations like those experiencing homelessness. While under a different name, the new organization had to navigate significant community skepticism. Many community members were wary, concerned that history might repeat itself. The organization took proactive steps to engage with the community extensively, holding public meetings to outline its new approach and how it differed fundamentally from its failed predecessor. They emphasized a renewed focus on collaborative strategies and transparent operations, crucial in gradually winning back community support.

Lessons Learned and Safeguards

In both cases, these organizations learned crucial lessons about the importance of transparency, the need for robust oversight mechanisms, and the value of open communication with all stakeholders. Moving forward, they implemented comprehensive safeguards such as regular audits, new leadership training programs, and enhanced board oversight to prevent past problems from reoccurring. These measures fortified the organizations internally and served as a testament to their resilience and capability to reform, which are qualities that reassure funders and enhance the prospects of future support.

By delving into our history, we confront and rectify past missteps and uncover invaluable knowledge that informs our current strategies and decision-making processes. This historical insight is crucial for understanding the changing dynamics and needs of the communities we serve, enabling us to anticipate future challenges and opportunities more effectively. The strategic use of these lessons allows us to adapt and respond proactively, ensuring that our organization remains agile and aligned with our mission and community expectations.

Furthermore, transforming these historical challenges into narratives of resilience and responsibility profoundly impacts our organization’s public image and internal cohesion. Sharing these stories not only helps secure grants but also strengthens the overall fabric of the organization, making it more robust and better equipped to fulfill its mission. This approach leverages the transformational power of storytelling to enhance community perception and internal morale, fostering a culture of accountability and continuous improvement that resonates with staff and stakeholders alike.

Avoiding Overstatements and Platitudes

While reviewing grant applications, I once encountered an organization's claim that they were the only group teaching circus arts in their region. However, living just down the street from another circus arts program, I knew this wasn't accurate. Such claims can make an organization appear naive or isolated, indicating a lack of awareness about the surrounding community and similar initiatives. This can diminish credibility and poorly reflect your organization’s connectedness and understanding of the broader sector.

Instead of making exclusivity claims, emphasize what makes your organization unique. Using the term "unique" suggests special qualities or approaches that distinguish your organization without implying sole authority or presence. For instance, stating that your organization "uniquely integrates community engagement into its circus arts curriculum" highlights distinctiveness without overstating exclusivity.

Embracing Our Past: Lessons Learned from Our History

Incorporating effective storytelling into your grant applications transforms a routine submission into an engaging narrative that captures the essence of your organization's journey. Remember, the stories we tell in these applications are powerful; they engage readers and help us reflect on our organization's history.

Reflecting on the past isn't just about recounting events; it's about understanding the lessons learned and how they shape your organization's future. As you craft your story, consider how each element of your organization's history can illuminate its growth, resilience, and dedication to its mission, offering funders a vivid picture of why your organization is worthy of support.

Our journey through the organization's history is not just about recounting events; it's about learning from them and using those lessons to strengthen our future. Each story of past challenges and how they were overcome provides valuable insights that can help in securing grants and building a more robust and ethical organization. By embracing our past, we can show funders and stakeholders our commitment to growth, transparency, and continuous improvement.

To learn the art and technique of effective grant writing more deeply, consider exploring our Certificate in Grant Writing course. This program is designed to equip you with the skills necessary to write compelling grant proposals that tell your organization's story effectively and highlight your operational strengths and community impact.

We would love to hear about your experiences and challenges in writing about your organization's history. What obstacles do you encounter, and how do you overcome them? Share your thoughts and questions in the comments below. We're eager to learn from your experiences and provide guidance where possible!

What is the Best Way to Learn Grant Writing?

What is the Best Way to Learn Grant Writing?

Becoming a grant writer is an exhilarating journey. Imagine the moment of elation when you receive the notification that your grant proposal has been accepted—there’s truly nothing like it. Picture people around you jumping up in joy, dancing around the room as they realize their hard work has paid off. That’s the kind of impact successful grant writing can have, and it's a scene that many grant writers know well.

Grant writing is not just about securing funding; it's a pathway to making significant contributions to causes and communities that matter deeply to us. It's a profession that allows you to be a part of something larger than yourself, supporting initiatives that can transform communities and change lives. Moreover, the financial aspect of being a grant writer is appealing as well. On average, grant writers can earn a substantial salary, making it a rewarding career both personally and professionally.

So, how exactly does one become skilled in the art of grant writing? Here’s a comprehensive list of effective ways to learn grant writing, crafted to guide you through your learning journey.

1. Formal Classes The very best way to learn grant writing is to enroll in a formal class that gives you a structured learning experience. These classes are typically designed to cover everything from the fundamentals to the more complex aspects of grant writing. Our Spark the Fire Grant Writing Classes [insert link] offer a comprehensive curriculum that equips you with the knowledge and skills needed to succeed in this field. Be sure to look for courses like ours that provide feedback on your writing rather than only watching videos. I firmly believe that you cannot learn grant writing without practicing hands-on and getting feedback.

2. Blog Articles Reading blog articles is an excellent start. Blogs can offer many insights and step-by-step guides that are easy to digest. Whether you’re a beginner looking to grasp the basics or an experienced professional seeking advanced tips, there's always a blog post that can cater to your needs.

   • Spark the Fire's own blog features articles ranging from beginner tips to in-depth analysis of grant writing trends.

   • Instrumentl’s library of nonprofit blog posts is a comprehensive resource for the beginning grant writer.

   • A Village for Good features blogs that deliver practical, actionable advice for beginning grant writers.

   • Candid.org Insights is a blog with grant writing tips combining innovative approaches and proven strategies.

   • Millionaire Grant Lady has a blog that lets you a peek into the life of a successful grant writer and serves as an aspirational journey for the beginner.

3. Webinars Participating in webinars is another fantastic way to learn. Webinars allow you to hear directly from experienced grant writers and often include a Q&A session where you can ask specific questions. These can be particularly valuable for understanding the nuances of grant writing in real time. Check out our upcoming webinars [insert link] that cover a variety of topics related to grant writing.

   • Spark the Fire offers monthly webinars taught by Allison Jones, M.Ed., covering a wide range of topics tailored for grant writers and consultants. These sessions provide deep insights into both the strategic and practical aspects of grant writing.

   • Foundant Technologies hosts informative webinars focusing on streamlining the grant application and management process. Their sessions are ideal for grant professionals looking to enhance their technical skills and grant management efficiencies.

   • Instrumentl conducts practical webinars that delve into strategies for finding and securing grants, making it a great resource for both beginners and experienced grant writers seeking to expand their funding sources.

4. Professional Associations and State Nonprofit Associations Joining professional associations can provide networking opportunities, resources, and professional development activities that are crucial for a budding grant writer. Associations often offer workshops, annual conferences, and certifications that can enhance your skills and credibility. We belong to the Grant Professionals Association (GPA) because of their high standards of excellence for the grant profession. Find your State Nonprofit Association through the National Council of Nonprofits. The Montana Nonprofit Association, for example, has high-quality offerings, including a fantastic annual conference.
   

5. Conferences Attending conferences allows you to immerse yourself in the grant writing community. These events typically feature workshops, keynote speeches, and panels that discuss best practices, innovation in grant writing, and more. My favorites are:

   • Grant Summit by the Grant Professionals Association

   • Nonprofit Storytelling Conference

   • Nonprofit Consulting Conference by Funding for Good

6. Books Reading books on grant writing can provide a thorough understanding of the field, from foundational skills to advanced techniques. Books often offer comprehensive knowledge, case studies, and examples that are crucial for deepening your understanding. Look for titles by renowned authors in the field or those recommended by professional associations to ensure you're getting expert advice. Check out our list of Must-Read Books for Grant Writers and Writing Style Mastery.
   

7. Journals Subscribing to journals focused on grant writing and nonprofit management can keep you updated with the latest research, case studies, and best practices in the industry. Journals like Blue Avocado, Chronicleof Philanthropy, and the GPA Journal offer articles written by experts that delve into complex grant writing and management aspects.
   

8. Podcasts Podcasts are a great way to learn on the go. They can offer tips, interviews, and success stories from grant writers who share their journeys and experiences. Listening to a podcast episode can be a great way to stay informed and inspired. I haven't found a podcast I have fallen in love with yet, but here are the most popular.

   • Grant Writing Simplified by Teresa Huff has good sound quality and is pleasant to listen to. It's perfect for beginning grant writers.

   • Grant Writing & Funding by Holly Rustick has a considerable volume of podcasts to listen to and is considered the number one podcast on grant writing.

   • Grant Writing Made Clear with Dr. Trenette has just started, but it's off to a great start.

As you can see, learning to be a grant writer is an exciting and meaningful journey. Remember, each grant proposal you write could be the key to unlocking essential funding for a nonprofit, a research initiative, or a community project. The satisfaction of knowing you played a part in making these projects possible is immensely gratifying.

Now, we’d love to hear from you! What inspired you to start learning about grant writing? Join the conversation in the comments section and let us know your story. Are there other ways to learn grant writing that you’ve found helpful? Please share your experiences in the comments below!

 This blog is just the beginning. For those looking to excel further in grant writing, check out our article, Understanding Different Certifications for Grant Writers, which delves deeper into advanced strategies and tips for seasoned grant writers. Happy writing!

Only Nonprofits Get Foundation Grants, Right…? Wrong!

One common misconception in the world of grant writing is that only 501(c)(3) organizations are eligible to receive grants from foundations. While it’s true that many foundations focus their giving on tax-exempt nonprofits, they are far from the only recipients. Government entities, tribes, quasi-governmental organizations, fire departments, schools, colleges, and even for-profit businesses often receive grants from foundations. Understanding why this myth persists—and learning how to navigate the reality—can open up new funding opportunities for your organization. 

Why the Misconception Exists

For many professionals in the field of grant writing, the myth that only 501(c)(3) nonprofits qualify for foundation grants is widespread. The misunderstanding likely stems from the tax code and the way many foundations are structured. In the U.S., private foundations are required to give to organizations that qualify as 501(c)(3) nonprofits to ensure their donations are used for charitable purposes. This has led to a widespread belief that 501(c)(3) status is a universal requirement. 

However, foundations can fund other types of organizations as long as the project aligns with their charitable mission and meets IRS guidelines. This may involve additional paperwork, such as expenditure responsibility reports, but these requirements do not preclude grants to non-501(c)(3) entities. 

Examples of Foundation Grants to Non-501(c)(3) Organizations

Here are some real-world examples that demonstrate the variety of recipients who can benefit from foundation funding:

1. Government Entities
   Foundations often provide grants to local governments for community improvement projects. For example, The Kresge Foundation has awarded grants to city governments for urban revitalization projects.

2. Tribal Organizations
   Tribal governments and their associated entities frequently receive funding for healthcare, education, and cultural preservation. The Bush Foundation has supported tribal nations through leadership development programs and community initiatives.

3. Quasi-Governmental Organizations
   Public housing authorities and economic development corporations are quasi-governmental entities that often secure grants. The Ford Foundation has funded community redevelopment projects involving these organizations.

4. Educational Institutions
   Schools, colleges, and universities are frequent grant recipients for everything from STEM programs to student services. The Bill & Melinda Gates Foundation has provided significant funding to higher education institutions to support student success initiatives.

5. For-Profit Businesses
   For-profit entities can also receive grants, particularly for research and innovation aligned with a foundation's mission. The Ewing Marion Kauffman Foundation offers grants to small businesses focused on entrepreneurship and innovation.

6. Fire Departments and Emergency Services
   Fire departments and emergency services often receive grants to support equipment upgrades, training, and disaster preparedness. The Firehouse Subs Public Safety Foundation provides grants to fire departments for life-saving equipment and fire safety programs. The Gary Sinise Foundation funds first responders, including fire departments, through grants for training and community safety initiatives. 

Foundations That Support a Variety of Organizations

Here are a few foundations known for funding diverse types of recipients:

• W.K. Kellogg Foundation: Funds projects in education, health, and economic development, including those led by tribal and governmental organizations.

• Robert Wood Johnson Foundation: Supports public health initiatives, often collaborating with schools, tribes, and local governments.

• Annie E. Casey Foundation: Focuses on child welfare, providing grants to government agencies and community-based organizations.

• Walton Family Foundation: Supports environmental and educational initiatives, funding nonprofits, schools, and public entities.

A Final Reminder: Guidelines Are Key

While the opportunities are abundant, every foundation has its own rules and processes. As I’ve emphasized before in my article, "If You’ve Met One Foundation, You’ve Met One Foundation", no two foundations are alike. Always review the foundation’s guidelines carefully to determine eligibility and requirements for your organization.  

Whether you’re a government entity, tribal organization, school, or even a for-profit business, foundation funding could be within reach. The key is understanding the opportunities available and crafting a compelling proposal that aligns with the foundation’s mission. 

So, if you’ve been holding back because you’re not a 501(c)(3), it’s time to rethink your strategy and explore the possibilities! 

Maximize Your Grant Opportunities with the Right Training

If you’re serious about writing grants, gaining professional expertise is key. Enrolling in online grant writing courses, attending grant writing workshops, or completing an accredited grant writing certification program can boost your skills. Look for grant writing training for nonprofit organizations or freelance writing certificate programs to advance your knowledge. 

Resources like Spark the Fire offer comprehensive grant writing certification programs tailored to your needs, whether you're a beginner or seeking professional development. We also provide valuable grant writing tips and tools to help organizations of all kinds thrive. 

With proper training and research, you can break free of the misconception that only nonprofits receive grants and uncover opportunities for your organization. So, whether you're a government entity, tribal organization, small business, or school, it’s time to rethink what’s possible and take your grant writing to the next level! 

What Do You Think?

Foundation grants are more accessible than many people realize, even for organizations outside the nonprofit world. Have you successfully applied for a grant as a school, tribal organization, business, or government entity? Or are you considering breaking into grant writing with a certification program or training? 

I’d love to hear your thoughts, experiences, and questions. Share your stories in the comments below—your insights could inspire others to explore new grant opportunities!

Why You Need a Grant Calendar: A Roadmap to Success

Grant writing can feel like an endless race against time—missed deadlines, rushed submissions, and the overwhelming pressure to secure funding can derail even the best efforts. But what if there were a tool to keep you organized, improve your proposals, and maximize your chances of success? Enter the grant calendar, a simple yet powerful resource that can transform how you approach funding opportunities.

This article explores why a grant calendar is essential, how to build one, and how it plays a pivotal role in helping one nonprofit achieve record-breaking success.

Avoid Missed Deadlines

Deadlines are the bedrock of grant writing. Even the most compelling proposal won’t win funding if it’s late. A grant calendar eliminates the guesswork by visually organizing key dates and tasks, ensuring you stay ahead of deadlines.

With a clear timeline, you can allocate time for research, drafting, and reviews while avoiding the panic of last-minute submissions. This structured approach keeps you in control, no matter how busy your workload becomes.

Improve Proposal Quality

When you aren’t rushing to meet a deadline, you have the time to craft thoughtful, compelling proposals that truly represent your organization’s potential. A grant calendar allows you to break the process into manageable phases, giving each step the attention it deserves:

• Research and gather supporting data.

• Write, revise, and refine the narrative.

• Secure internal reviews and approvals.

By planning ahead, you can focus on quality rather than simply completing tasks. And if you’re working with a team, a grant calendar ensures everyone stays on the same page.

Prioritize Opportunities

Not all grants are created equal. Some align perfectly with your mission, while others may require significant time and effort for a smaller payoff. A grant calendar helps you focus on the “low-hanging fruit”—those opportunities that:

• Are a strong match for your organization’s goals.

• Have reasonable application requirements.

• Offer a high chance of success.

By prioritizing these opportunities, you can use your time and resources more effectively, giving each proposal the attention it deserves.

Maximize Success Through Collaboration: A Story from the Field

A few years ago, I worked with a nonprofit executive director who transformed their grant writing process using a grant calendar. What started as a simple organizational tool became the foundation of a highly successful collaboration that exceeded all expectations.

Every month, we reviewed the grants scheduled for submission in the upcoming weeks. This proactive approach allowed the executive director to identify which funders needed a personal touch. He would call the planned grantmakers, often setting up in-person meetings to build rapport and learn more about their priorities.

The calendar wasn’t just about dates; it was a strategic roadmap. I began drafting the grant proposal tailored to each funder’s guidelines and mission. When meeting grantmakers, he made it a point to listen more than he talked. He asked thoughtful questions and paid close attention to the subtle cues in their responses—what they valued, what they hoped to fund, and even what didn’t interest them.

When he met with grantmakers, he made it a point to listen more than he talked. He asked thoughtful questions and paid close attention to the subtle cues in their responses—what they valued, what they hoped to fund, and even what didn’t interest them. After each meeting or phone call, he debriefed me immediately, sharing insights that refined our approach.

The magic happened in the days following these conversations. I revised the proposals to align perfectly with the grantmakers’ priorities, weaving in the themes and ideas they had shared. By the time the proposals landed on their desks, they weren’t just applications—they were responses to the exact needs and interests of the funders.

The results? More grants were awarded than we could have imagined. This process, anchored by the grant calendar, wasn’t just about organization—it was about creating space for strategic relationships, thoughtful preparation, and collaborative teamwork.

How to Build Your Grant Calendar

Creating a grant calendar is easier than you might think. Here’s how to get started:

1. List Grant Opportunities: Begin by gathering information on all potential grants, including deadlines, requirements, and eligibility.

2. Categorize by Priority: Rank opportunities based on alignment with your mission, application complexity, and likelihood of success.

3. Add Hard Deadlines: Enter immovable deadlines first—grantmakers that only have one deadline per year, for example.

4. Use Strategic Timing: Plan your work based on grant types:

• Quarterly Deadlines: Submit to the first deadline of the year when competition is lower.

• Corporate Grants: Most corporate giving occurs early in the year. Work on these in December and January.

• Government Grants: These are typically due in September. Begin working on them in July and August.

• Family Foundations: These often make decisions around the holidays. Plan to work on them in October and November.

5. Choose a Format: Use a tool that works for you, whether it’s Google Calendar, Excel, or project management software like Trello or Asana. We also love Grant Frog for managing your grant applications.

6. Review Regularly: Update your calendar as new opportunities arise or priorities shift.

Data Elements to Track in Your Grant Calendar

A complete grant calendar includes more than just deadlines. Here are the data elements you should track:

• Name of client and project

• Name and contact info for grantmaker

• Type of funding requested

• Amount to request and likelihood rating

• Application details and deadlines

• Match requirements

• Submission and notification dates

• Status of application (e.g., draft, submitted, funded)

• Number of contacts made

• Notes from conversations with funders

• Report due dates (for both current and previous years)

• Follow-up dates

Tracking these elements ensures you have everything you need at a glance, making the grant writing process smoother and more efficient.

Conclusion

A grant calendar is more than just a scheduling tool—it’s your strategic partner in funding success. It helps you stay organized, prioritize opportunities, and improve the quality of your proposals while fostering collaboration across your team.

As the story from the field shows, when combined with strategic outreach and a commitment to listening, a grant calendar can lead to incredible results. So why wait? Start building your grant calendar today and take control of your grant writing process.

But remember, the best grant calendar is the one your team consistently uses.

Have your own tips, tools, or success stories? Share them in the comments below—we’d love to hear how you make the most of your grant writing efforts!

Go-No-Go Grant Guide: Streamline Your Grant Application Process

Picture this: you’re exploring grant opportunities when one catches your eye. It’s exciting—offering significant funding—but also daunting. It requires a lot of work, and you’re unsure if it’s the right fit for your organization or if the timing is even ideal.

These decisions can feel overwhelming.

That’s where the Go-No-Go Guide comes in. This practical tool helps you evaluate grant opportunities with clarity and confidence. The guide assigns a numerical rating to each grant opportunity, making the decision process more objective and straightforward.

This approach fosters collaboration, allowing your team to evaluate the opportunity together. As a result, the pressure of making the decision doesn’t fall on any one person.

Why Do I Need This?

In today's competitive funding landscape, it’s essential for organizations to be strategic about their grant applications. Before diving into the application process, it’s crucial to assess whether your organization is truly ready to apply for grants. Not only does this preparation save time and resources, but it also increases your chances of securing funding. Understanding your organization’s competitive edge—what sets you apart from others seeking similar funds—can make all the difference in the grant writing process.

The Risks of Submitting Poor Grant Proposals

Submitting a grant proposal that isn’t well-aligned with the funder’s goals or lacks thorough research can be detrimental. Here are a few key reasons why it’s a bad idea to push forward with a poorly crafted proposal:

1. Wasted Resources: Writing a grant proposal requires a significant investment of time and effort. If the proposal is misaligned with the funder's priorities, all that work may be for nothing. By carefully considering whether to proceed with an application, organizations can allocate their resources more effectively.

2. Damaged Reputation: A poorly written or unfocused proposal can reflect badly on your organization. Funders often keep records of past applications, and submitting a weak proposal may hurt your chances of being considered for future funding opportunities.

3. Opportunity Cost: Focusing on the wrong grants can lead organizations to miss out on better opportunities that are a better fit for their mission and programs. It’s crucial to prioritize applications that truly align with your organization’s goals and capabilities.

What is a Go-No-Go Guide?

A Go-No-Go Guide is a decision matrix that gathers information about the grant opportunity compared to your organization’s resources to determine if the grant is a good fit. Factors include areas like:

• Mission Alignment: Does the funder’s mission align with the organization’s mission?

• Alignment with Strategic Plan: Is the project aligned with the organization’s strategic plan?

• Time it Will Take to Complete the Proposal: Is there adequate time to develop a strong proposal?

• Staffing Capacity: Does the organization have the required staff capacity, or will staff need to be hired?

• Sustainability: Will the program last without the support of this grant proposal once it has been developed?

• Match Requirements: Is there a required match, and does the organization have the resources needed?

• Partnerships: Has the organization established partnerships to execute the project?

• Will the Grant be a Distraction: Will the project distract the organization from other important priorities?

• Reporting and Compliance Burdens: Does the reporting and compliance burden align with the organization’s capacity?

• Restrictive Conditions or Limitations: Are there restrictive conditions or limitations that make the grant less attractive?

These factors and others are important to consider, and not all are equally weighted. Having a match isn’t enough if there is no mission alignment, for example. The Go-No-Go Guide helps organizations determine if the risk is worth the reward and if the organization can address any pinpointed weaknesses in time to submit a strong proposal.

Spark the Fire’s Go, No Go Grant Guide: Your Essential Resource

To navigate this complex process, we’re excited to introduce the Go, No Go Grant Guide. This invaluable tool is designed to help organizations evaluate whether to apply for specific grants. By using this guide, organizations can save time and resources by ensuring that they only pursue grant funds that are a good fit.

 The Go, No Go Grant Guide offers:

• Criteria Checklists: Assess key factors to determine your organization’s readiness and fit for the grant.

• Alignment Assessment: Evaluate how closely your project aligns with the funder's objectives and priorities.

• Resource Evaluation: Consider the resources required to submit a compelling proposal, ensuring that you can meet the funder's expectations.

By integrating this guide into your grant-seeking strategy, your organization can approach grant applications with greater confidence and clarity.

Ready to streamline your grant application process? Purchase the Go, No Go Grant Guide for just $4.97 and take the first step towards more effective grant writing.

In conclusion, taking the time to assess your organization's readiness before applying for grants is essential. By utilizing tools like the Go, No Go Grant Guide, you can enhance your grant-seeking strategy and ultimately increase your chances of securing funding for your important initiatives.

What challenges have you faced when deciding whether to apply for a grant, and what strategies have you found helpful in ensuring your proposals align with funders’ goals? We’d love to hear your insights and experiences!

Sign Up for Our Upcoming Webinar, and you’ll receive a copy of the guide as part of your registration

—all for just $24.

Discover Tribal Giving: Is Your State on the Map?

Tribal giving is as unique and varied as the tribes themselves. Each tribal nation operates as a sovereign entity, meaning they have distinct priorities, traditions, and methods of philanthropy. In some states, tribes generously support local charities, while others focus exclusively on education, health initiatives, or cultural preservation. Some tribes provide limited or no external funding, emphasizing their internal community needs.

For nonprofits, educational institutions, or local charities seeking funding, having a clear understanding of tribal giving practices in your state is critical to building the right connections and crafting thoughtful proposals.

Introducing the State-by-State Guide to Tribal Giving

To help you navigate this complex landscape, we’ve created an e-book: a state-by-state guide to tribal giving. This comprehensive resource provides valuable insights into the giving practices of tribes across the U.S., including:

• Specific funding priorities for tribes in each state.

• Guidance on which tribes accept external grant applications.

• Tips to build culturally sensitive, respectful, and impactful relationships.

Whether you're just beginning your journey into tribal philanthropy or looking to strengthen existing partnerships, this guide can help you identify opportunities and approach tribal giving with the respect and understanding it deserves.

Why Understanding Tribal Giving Matters

Tribal philanthropy is an underutilized and powerful resource for organizations. By aligning your mission with tribal priorities, you can create partnerships that not only secure funding but also contribute to meaningful community impact. However, approaching tribal funding requires careful preparation, cultural sensitivity, and a commitment to transparency and collaboration.

Get the Guide

Ready to explore tribal giving opportunities in your state? Download our exclusive e-book, “State-by-State Guide to Tribal Giving,” and take the next step in building impactful partnerships.

Should You Apply for Tribal Funding?

A question that often arises when discussing tribal philanthropy is whether organizations should be seeking funds from tribes, given the high levels of poverty and underfunded infrastructure within many Native American communities. It’s a valid concern and one that should be approached with respect and awareness of tribal sovereignty.

While many tribal nations face economic challenges, it’s important to remember that tribes are independent entities with their own economic systems and philanthropic priorities. Some tribes operate successful businesses and casinos, creating a surplus that allows them to engage in charitable giving. These tribes may choose to give back not only to their own communities but also to non-tribal organizations that align with their values.

However, not all tribes have the same capacity for giving, and some focus their efforts exclusively on supporting their own members. The key is to do thorough research on the tribes you're considering approaching for funding. Understanding their priorities and ensuring that your organization’s mission aligns with their values is critical to building a respectful and mutually beneficial relationship.

Tips for Applying to Tribal Funding

When applying for tribal funding, it's important to approach each grant application with attention to detail and respect for tribal culture. Here are some key tips to guide you through the process:

1. Grant Applications Vary Significantly
   Tribal grant applications can be quite different from one another. Some may ask for handwritten submissions, while others might require you to print sticker labels to place on corresponding attachments. Some applications are short and straightforward, while others request extensive details. The key is to carefully read and follow all instructions and guidelines to ensure your submission meets the requirements.

2. Emphasize Service to Native American Communities
   If your organization serves Native American populations, make sure to highlight this in your proposal. Quantify the impact your work has on these communities, and explain how the funding will further support Native American individuals or groups. This can strengthen your case, especially if your goals align with the tribe’s priorities.

3. Detail Existing Partnerships with Tribes
   If your organization is already collaborating with tribes or tribal entities, be sure to highlight these relationships in your grant application. Detailing successful partnerships and the positive outcomes of working with Native American communities shows that your organization is committed to fostering long-term, respectful connections.

4. Build Relationships First
   Just as with any funder, building a relationship with tribal nations before applying is crucial. Engage with the tribe, understand their values, and establish trust. Attend events, participate in community discussions, and show genuine interest in their mission. Building long-term, mutually beneficial partnerships often paves the way for successful funding opportunities.

5. Craft a Culturally Sensitive Proposal
   Your proposal should reflect respect and understanding of the tribe's culture. Use language that is thoughtful and free from stereotypes, and avoid one-size-fits-all templates. Tailor your proposal to align with the tribe’s values and ensure that it is sensitive to their cultural traditions.

6. Do Your Homework
   Research the tribe's giving priorities, funding history, and current focus areas. Each tribal nation has its own approach to philanthropy, so it’s important to understand what they value most in potential partnerships. Make sure your proposal reflects a deep understanding of their community and goals.

7. Focus on Community Impact
   Tribes often prioritize projects that benefit their community members directly. In your proposal, clearly outline how your project will positively impact the tribe or Native American populations in general. Emphasize mutual benefits and long-term partnerships that foster growth and collaboration.

8. Be Transparent and Accountable
   Clearly define your project’s objectives, how the funding will be used, and how success will be measured. Tribes value transparency and accountability, so regular updates and detailed reporting on the outcomes of the project can build trust for future opportunities.

9. Seek Feedback
   If your proposal is not accepted, ask for feedback. Tribes appreciate applicants who are open to learning and improving. Incorporating their feedback can strengthen your chances in future applications and demonstrate your respect for the process.

Closing Thoughts

Tribal giving represents a powerful and often underutilized resource for organizations across the country. By understanding the unique landscape in your state, you can open doors to partnerships that not only benefit your organization but also strengthen tribal communities.

What are your experiences with tribal philanthropy? Have you navigated these waters before, or are you just starting your journey? We’d love to hear your thoughts and stories in the comments below!

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Want to learn more about grants research? We are hosting a week-long webinar series in January. Check it out!

And if you're looking for more support, Spark the Fire offers an array of resources to help you succeed. Whether you're interested in our Certificate in Grant Writing Course, need expert Consultation, or want to sharpen your skills with our Freelancer Template or Nonprofit Template Guide, we’re here to assist you every step of the way. Be sure to check out our job board and e-books like Action Verbs and All the Grant Questions to continue your growth in grant writing.

We’d love to hear from you! Have you had experience navigating tribal philanthropy or building partnerships with tribal nations? What insights or challenges have you encountered? Share your thoughts, questions, or success stories by typing into the comment box below!

Your perspective could inspire and guide others on their journey to understanding tribal giving. Let’s start a conversation and learn from each other’s experiences!