The Future of Trust-Based Philanthropy: Building Trust That Includes Every Nonprofit

Trust-based philanthropy has reshaped the conversation about how nonprofits, foundations, and grantmakers work together to create more equitable funding systems. It challenges old habits of control and paperwork, asking funders to loosen their grip and invest in long-term, flexible partnerships.

 That is a welcome shift. The grant world has needed more humanity for a long time.

However, working with thousands of nonprofits and grant writers, I have seen something else, too. The traditional grant application system was broken, but removing it entirely creates new risks. When funding becomes invitation-only, many incredible organizations simply never get seen.

 The goal is not to end applications. It is to build trust that includes…trust that discovers.

A Brief History of Trust-Based Philanthropy

The modern trust-based philanthropy movement began in the late 2010s with the launch of the Trust-Based Philanthropy Project, which encouraged foundations to embrace multi-year, unrestricted funding and stronger grantmaker-grantee relationships.

They were responding to a very real problem: nonprofits were drowning in bureaucracy. Many spent more time writing grant proposals and reports than fulfilling their mission.

The movement offered six core principles: multi-year unrestricted funding, streamlined paperwork, transparent communication, and mutual learning among them. It quickly spread across the United States and beyond, influencing major private and community foundations to seek out nonprofits that are making significant community impacts.

At its best, trust-based philanthropy channels multi-year, unrestricted resources to high-impact nonprofits, creating stability and flexibility that strengthen their long-term effectiveness. It affirms that nonprofits closest to the work are best positioned to make decisions. It recognizes that trust is a form of respect.

But as the model gained popularity, a quiet tension emerged. The nonprofits that get to participate in trust-based philanthropy are a narrow selection of all the nonprofits in the community making an impact. What happens to organizations that funders don’t even know about?

Where Grant Proposals Began

Long before philanthropy became an industry, scholars were writing proposals to fund their research. In eighteenth- and nineteenth-century European universities, researchers wrote funding petitions describing their ideas, methods, and anticipated discoveries. These proposals were reviewed by peers who were scientists themselves. They could evaluate whether the research was viable or not. Peer review was not bureaucracy. It was accountability. It ensured that promising ideas received support based on merit and feasibility, not on connections or reputation.

It allowed researchers to engage one another as peers, creating a system built on learning, credibility, and shared growth. Over time, philanthropy professionalized. Proposals became forms, then portals, and eventually entire compliance systems. The bridge turned into a gate guarded by jargon and unspoken expectations.

So when trust-based philanthropy emerged, it was a breath of fresh air. But like every reform, it is only a beginning.

The Paradox of Trust-Based Philanthropy

Trust-based philanthropy rightly asks funders to simplify, listen, and support grantees holistically. Yet in practice, it often replaces one imbalance with another.

When the only way to receive funding is through a personal connection or invitation, we have traded one gate for another that is softer but still closed. The funder still decides who gets in, only now without an open line for others to introduce themselves.

For smaller nonprofits, grassroots organizations, and new grant writers, that means fewer entry points into philanthropic funding opportunities. They are simply unknown.

The original purpose of the grant proposal — to bring new ideas into view — quietly disappears.

The Solution: Peer Review for Modern Philanthropy

I dislike it when people bring up problems, but don’t have solutions. I have a solution. If the problem is that trust-based philanthropy can become exclusive, the solution is peer review in philanthropy — a practice that brings expertise, diversity, and accountability into the grantmaking process.

In science, peer review works because peers understand the work. They can assess methods, potential, and integrity in ways outsiders cannot. It is not only about fairness; it is about competence.

Why should philanthropy be any different?

Too often, funding decisions are made by people far removed from the problems they aim to solve. Philanthropy needs more insight at the table, not just oversight.

Peer review offers that. Peer review in the grant review process allows funders to rely on practitioners who understand real-world challenges, making grant funding decisions more credible and community-informed. It introduces expertise, context, and diversity into decision-making. It brings credibility from the ground up rather than judgment from the top down.

The Benefits of Peer Review in the Grantmaking Process

·      Greater transparency for nonprofits

·      Fairer evaluation of proposals

·      Improved equity in funding decisions

Let’s Imagine What Peer Review Could Look Like in Philanthropy

1. Practitioner Panels
   Funders could invite nonprofit leaders working in similar issue areas to review applications, using their practical understanding to assess viability. A literacy nonprofit could review reading programs. An environmental justice leader could assess climate initiatives.

2. Rotating Community Reviewers
   Some community foundations already do this by inviting residents to score proposals or recommend awards. However, this could go further. Instead of one-time participation, reviewers could be trained, compensated, and rotated regularly to create continuity and equity.

3. Tiered Review
   Short concept notes could first be reviewed by peers, who identify the most promising ideas. Funders could then deepen relationships and provide resources, turning peer insight into partnership.

4. Reciprocal Feedback
   Peer review should not only decide winners. It should strengthen organizations. Constructive feedback, even for those not selected, helps nonprofits grow, refine ideas, and try again. Lately, I’ve been seeing decline letters from foundations that preemptively state they do not provide feedback on grant proposals.
   
   What?!
   
   When I have reviewed grants for foundations like 4Culture and School Out Washington, we are asked to leave comments for the applicants as we go. That way, if they request feedback, it’s available. It's really not that hard to do. And guess what? I also received anti-bias training as a part of my reviewer orientation.

5. Cross-Sector Collaboration
   Cross-sector peer review models can help both philanthropic foundations and community-based organizations make smarter funding decisions rooted in local expertise.

How This Differs from Participatory Grantmaking

Participatory grantmaking, where community members or beneficiaries help allocate funds, is an important cousin of trust-based philanthropy. Peer review is slightly different.

Where participatory models emphasize inclusion, peer review emphasizes expertise.
It asks, “Who truly understands this work, and how can we use their insight to fund wisely?”

That is what makes peer review powerful. It combines inclusion with discernment.

Building Trust That Includes

Trust-based philanthropy helped the grantmaking and nonprofit field rediscover compassion. Peer review can help philanthropy rediscover wisdom, creating inclusive funding systems that welcome every organization doing meaningful work.

When peers help shape funding decisions, the result is not only fairer but also smarter.
It balances empathy with expertise and humanity with accountability.

Real trust is not about stepping back. It is about inviting others in.

Trust-based philanthropy has made giving more compassionate. Now it is time to make it more inclusive.

Let’s build a future where trust-based does not mean invitation-only, but instead means peer-informed.

Let’s make it easier for good ideas to be found, even when the people behind them do not have the right connections.

In the end, trust is not just about believing in people we already know. It is about being willing to meet the ones we do not — and giving them a way to be seen.

That is the kind of trust that changes everything.

Unsolicited Proposals: What Foundation Grant Statistics Really Mean

Quick Takeaway

Candid reports that only 23% of foundations accept unsolicited proposals, but this statistic is based on checkboxes foundations mark on tax forms—often for administrative convenience rather than actual practice. Additionally, when foundations report low acceptance rates (like 10%), that includes the 80-90% of applications that are immediately rejected for being poorly written or misaligned. For well-prepared, mission-aligned nonprofits, your actual odds are much higher than the statistics suggest. Focus on relationships, not percentages.

Imagine This: The Dating Profile Analogy

You're scrolling through dating profiles and see someone who's marked themselves as "single" and "open to meeting people." Does that mean you should show up at their house unannounced with flowers?

Of course not. "Open to meeting people" might mean:

• "Message me first so we can chat before meeting" (letter of interest required)

• "I only go on dates during summer when work calms down" (specific application windows)

• "I prefer meeting through mutual friends" (invitation-only grantmaking)

That's exactly what it's like when Candid reports that only 23% of foundations "accept unsolicited proposals."

What Candid's Data Says—and What It Doesn't

The Statistic: Candid's recent report notes that roughly 23% of foundations accept unsolicited proposals.

What People Think It Means: Only one in four funders are open to new applicants.

What It Actually Means: Only 23% of foundations have documented their detailed grantmaking procedures on a public tax form. The other 77% may still consider applications—they just didn't want to provide all the details on their IRS Form 990-PF.

As Candid itself points out, the data is easily misunderstood. The statistic doesn't mean that 77% of funders are off limits—it means that many prefer a relationship first, invite proposals through specific channels, or simply didn't complete the detailed disclosure section of their tax form.

What "Unsolicited" Actually Means on the IRS Form—and Why the Data May Be Unreliable

Here's where it gets complicated: foundations check a box on their IRS Form 990-PF that asks, "Do you accept unsolicited requests for funds?"

But this is a compliance question on a tax form, and the answer may have more to do with paperwork than actual practice.

The Tax Form Shortcut

The IRS requires Form 990-PF to ensure transparency and accountability of private foundations. This transparency helps donors, beneficiaries, and other stakeholders assess how the foundation operates and manages its resources. In Part XV of the form, foundations must disclose their grantmaking procedures to help potential grant applicants understand how to approach them.

Here's the catch: If a foundation checks the box saying they "only make contributions to preselected charitable organizations and do not accept unsolicited requests for funds," they're done. They can skip the rest of the section.

But if they leave that box unchecked, they must provide detailed information:

• The name, address, and contact information of the person handling applications

• The required form and materials applicants should submit

• Submission procedures and deadlines

• All restrictions and limitations on awards (geographic areas, funding priorities, organization types, etc.)

Why Foundations Might Check the "No Unsolicited Requests" Box

That's a lot of work on an already lengthy tax form. Foundations might check that box not because they refuse to consider new organizations, but because:

• They have informal or evolving processes that are hard to document

• They're a small operation without dedicated grant management staff

• They change priorities year to year and don't want to commit to specific procedures publicly

• They want flexibility to fund opportunistically

• It's simply easier than completing several detailed fields

...checking that box and skipping the detailed disclosures is the path of least resistance.

The result? Many foundations may check "no unsolicited requests" not because they refuse to consider new organizations, but because explaining their actual process is more administrative burden than they want to take on. Some might:

• Accept applications but only during certain windows (which change)

• Prefer a letter of inquiry first (but not always)

• Want to maintain flexibility in how they find grantees

• Simply not want to commit their informal process to a public IRS document

This means the 23% statistic may be less about actual accessibility and more about which foundations are willing to document detailed procedures on a tax form.

It's like checking "prefer not to say" on a survey—not because you're hiding something, but because explaining is more work than skipping.

Why Award Percentages Are Equally Misleading

Some grant writing experts advise nonprofits to call foundations and ask, "What percentage of applications do you award?" The theory is that you shouldn't apply unless the acceptance rate meets a certain threshold.

This advice sounds logical, but it's fundamentally flawed—and here's why.

Most Applications Are Immediately Rejected for Basic Reasons

The acceptance percentage includes terrible applications. Research on grant proposals reveals a sobering truth: at the W.K. Kellogg Foundation, 80% of grant applications are immediately rejected because applicants didn't do their homework about the foundation's specific priorities. One foundation manager reported that 90% of the proposals they receive are badly organized and don't communicate well.

Think about what this means. If a foundation reports a 10% acceptance rate, that statistic includes:

• Applications that don't match the funder's priorities at all

• Proposals with poor writing and mechanical errors

• Submissions that don't follow basic guidelines

• Requests from organizations that aren't even eligible

Popular foundations get flooded with applications—most of them poor. Well-known foundations like Gates, Ford, or Kellogg receive thousands of applications. A significant portion come from organizations that haven't done basic research, don't fit the funding priorities, or submit substandard proposals. These low-quality applications drag down the overall acceptance rate, making the foundation appear more selective than it actually is for qualified applicants.

The Question You Should Actually Ask

The question you really want answered is different. What you actually need to know is: "What percentage of well-written, mission-aligned applications from strong organizations get funded?" That's a very different number—and one that foundations can't easily provide.

As Candid itself notes in its analysis: "How many grant proposals submitted by well-run, well-governed nonprofits that perform a valuable service with effective programs actually get funded? Our guess: most of them."

Why Relationships Matter More Than Statistics

The overall acceptance rate statistics are misleading because they don't account for relationship quality or application strength. Here's what the numbers actually mean for your organization:

Three Reasons Why Relationships Matter More Than Statistics:

1.     Overall statistic: Foundation funds only 5% of all applications Your reality: With an established relationship and board connection, your odds improve to approximately 50%—ten times better than the posted rate.

2.     Overall statistic: Foundation reports 25% acceptance rate Your reality: This number includes everyone. Cold applications from unknown organizations have nearly 0% success, while known partners have significantly higher odds.

3.     Overall statistic: 80% of applications rejected immediately for poor quality Your reality: Most rejections are for poor quality or misalignment. A well-researched, perfectly aligned proposal from a strong organization competes in an entirely different pool with much better odds.

The acceptance percentage tells you almost nothing about your chances—because your chances depend on the quality of your proposal, the strength of your relationship, and the alignment of your mission with their priorities.

Reframing the Statistic

Instead of reading, "Only 23% of foundations accept proposals," interpret it as:

"23% of foundations have publicly documented their detailed grantmaking procedures on a tax form—but that doesn't mean the other 77% won't consider your application."

Many of those 77% might be open to proposals—they just didn't want to spell out all the details on their 990-PF.

The Grant Writer's Secret Advantage: How to Read Between the Lines

Strong grant writers know that numbers don't determine access—relationships do.

6 Strategies That Work Better Than Statistics

1. Look beyond the form. Even if a funder "doesn't accept unsolicited proposals," a thoughtful email, board connection, or participation in their initiatives can open doors.

2. Track actual funder behavior. Use tools like Instrumentl or Foundation Directory Online to see:

• Who they've funded in the past 2-3 years

• Geographic giving patterns

• Average grant sizes

• Program areas that receive the most funding

3. Build trust before you ask.

• Attend foundation-hosted webinars

• Comment thoughtfully on their impact reports

• Share success stories that align with their mission

• Connect on LinkedIn (appropriately)

4. Time it right.

• Respect application deadlines

• Lead with letters of inquiry if preferred

• Apply during their active funding cycles

5. Do your homework. The vast majority of rejected applications fail not because they're bad programs, but because applicants didn't dig deep enough into the funder's specific priorities and initiatives.

6. Don't be afraid to have a conversation. Sometimes guidelines seem to disqualify you—but a phone call can reveal unexpected opportunities.

Real-World Grant Writing Example: When Guidelines Don't Tell the Whole Story

The Boeing Foundation changed its funding priorities one year, shifting from providing direct grants to early learning nonprofits to funding only early learning coalitions—regional networks of providers working together.

At first glance, this seemed to disqualify my client, a small early learning provider on an island of just 10,000 people. They weren't a coalition, and they certainly weren't a region. By the letter of the guidelines, they appeared ineligible.

But my client had already been collaborating informally with other early learning providers on the island, identifying gaps in services and working to better serve their community. We had the collaborative spirit Boeing was looking for—we just didn't fit the geographic definition of a "region."

Instead of simply not applying based on the guidelines, I picked up the phone and called the program officer. I explained our situation: we were an island with no access to the mainland except by ferry. In essence, we were a region unto ourselves, with our own unique needs and challenges. We were already doing the collaborative work Boeing wanted to support—just on a smaller geographic scale.

The program officer understood. Not only were we invited to apply, but we also received a substantial grant.

The lesson: relevance and relationships outweigh statistics every time.

Frequently Asked Questions About Foundation Grants and Unsolicited Proposals

Should I apply to a foundation that doesn't accept unsolicited proposals?

Not directly—but don't write them off entirely. First, try submitting a brief letter of inquiry asking if you may apply. Request a conversation with a program officer to discuss your project and their current priorities. Seek an introduction through a board member or mutual contact. Attend their public events or webinars to begin building a relationship. Many foundations marked as "invitation only" will invite you to apply after these preliminary steps demonstrate your alignment with their mission.

Should I avoid foundations with low acceptance rates?

No. Low acceptance rates—like 5% or 10%—are misleading because they include the 80-90% of applications that are immediately rejected for poor quality, misalignment, or not following basic guidelines. If your organization is well-run, your proposal is excellent, and your mission aligns perfectly with their priorities, you're not competing against all those applications—you're competing in a much smaller pool of serious contenders. A foundation that funds "only 5% of applications" might actually fund 40-50% of well-prepared, mission-aligned proposals. Focus on fit and quality, not overall statistics.

How do I know if a foundation is really open to new applicants?

Look beyond the checkbox on their 990-PF and examine their actual behavior. Do you see any new organizations in their recent grants list—organizations they've never funded before? Are they funding in your geographic area? Do they fund organizations your size? Does their website information contradict or clarify the 990-PF data? When in doubt, call and ask directly about their openness to new applicants in your program area.

What percentage of grant applications actually get funded?

This varies widely by foundation, but overall statistics are misleading. While many foundations fund only 10-20% of applications, 80-90% of applications are immediately rejected for poor quality, misalignment, or failure to follow guidelines. For well-prepared, mission-aligned organizations, the real success rate is much higher. You're not competing against all applications—you're competing against the small subset that cleared basic quality hurdles.

How can I increase my chances of getting a grant?

Focus on perfect alignment—only apply when your mission clearly matches their priorities. Do deep research beyond the guidelines to understand their recent funding patterns. Build relationships with the foundation before applying. Submit a letter of inquiry first to test the waters. Follow every instruction exactly. Write clearly and compellingly. Demonstrate strong impact with solid outcomes data. These strategies matter far more than acceptance rate statistics.

Can I contact a foundation before submitting an application?

Yes, and in most cases this is encouraged! Appropriate pre-application contact includes calling to verify your eligibility and fit, asking clarifying questions about guidelines, requesting feedback on a preliminary idea, and submitting a letter of inquiry. What to avoid: don't ask them to read your draft proposal, don't be pushy or demanding of their time, and don't ignore stated preferences (if they say "no phone calls," respect that).

How long does it take to build a relationship with a foundation?

Building a meaningful relationship typically takes a minimum of six to twelve months for initial recognition and trust, one to two years for a strong relationship that improves funding odds, and three or more years for deep partnership and multi-year funding. You can accelerate relationship building by attending their events, sharing relevant success stories without asking for anything, demonstrating mission alignment through your work, and making connections through board members or current grantees.

Key Takeaways: What Grant Writers Need to Know

Your Action Plan

✓ Research funders based on their actual giving patterns, not their 990-PF checkboxes
✓ Start with a letter of inquiry or phone call—even to "invitation only" foundations
✓ Build relationships over time through authentic engagement
✓ Only apply where there's strong mission alignment
✓ Make your proposal exceptional—eliminate yourself from the 80% who get immediately rejected
✓ Be patient and strategic, not desperate and scattered

The Bottom Line

Candid's data isn't wrong—but the way it's collected and read often is. The 23% statistic is based on checkboxes on tax forms, where foundations may be choosing the easiest path rather than accurately describing their practices. Numbers can inform your strategy, but they shouldn't define it. Behind every statistic is a story of people, values, and alignment.

The "23% accept unsolicited proposals" figure is like someone checking "single" on a form. It's technically accurate, but it doesn't tell you how to actually connect with them—and it might not even reflect their real openness to meeting new people.

Don't let acceptance percentages scare you away from strong prospects. A 10% overall acceptance rate means very little if your organization is well-run, your proposal is excellent, and your mission aligns perfectly with their priorities. You're not competing against all applicants—you're competing against the small subset of qualified, well-prepared organizations.

And sometimes, you're not competing at all—you're having a conversation that opens a door you didn't even know existed.

Grant writing isn't about chasing odds—it's about building trust, one relationship at a time.

This post responds to insights from Candid's recent analysis: Do foundations accept unsolicited requests for funds from nonprofits?

The Taxonomy Tangle: Why Grant Database Categories Need Better Alignment

Fair warning: we're about to dive into something decidedly nerdy. But if you're a grant professional who has used multiple grant research databases and felt confused about the terminology differences, this matters more than you might think.

What's Taxonomy Got to Do With It?

In grant research databases, taxonomy is the classification system used to categorize funding opportunities. Think of it as the organizational framework that determines whether a grant for "community health education" gets filed under "health," "education," or "community development." A well-designed taxonomy acts as your search compass, helping you navigate efficiently toward relevant opportunities.

When database providers use different terminology and categorization schemes, grant professionals need to adjust their approach for each platform. What should be intuitive navigation becomes a translation exercise—like needing different lightbulbs for different lamps.  Each database illuminates the grant landscape, but you need to understand which "bulb" fits which "fixture" to get the best results.

The Great Divide: How Three Major Databases Categorize the Same World

To illustrate these challenges, let's examine my three favorite databases: Instrumentl, Foundation Directory Online by Candid (FDO), and GrantStation. I’ve used all three extensively and seen firsthand how their differences can cause confusion.

Each platform's taxonomy reflects different specializations. Instrumentl's categories are heavily weighted toward community services and sciences, reflecting its unique inclusion of research grants.  FDO's categories allow precise targeting and broader exploration. GrantStation's categories streamline groupings for intuitive navigation.

"Types of support" classifications reveal similar specializations. All three recognize fundamental categories like general operating and capital support, but their granularity differs. For example, Instrumentl’s "education/outreach" is FDO's "policy, advocacy and systems reform," and GrantStation’s "advocacy."

What Makes Each Database Special

·      Instrumentl takes a broader approach to avoid over-filtering opportunities classified differently by funders. It also includes scientific research grants and integrates project management capabilities alongside grant discovery.

·      FDO offers an extensive corporate foundation database, capturing corporate giving programs that often fly under the radar. It also features "regranting" and "participatory grantmaking" as specific support types, increasingly important funding mechanisms.

·      GrantStation includes giving circles as a funder category, Canadian funding opportunities alongside US sources, and events/sponsorships as a support category, valuable for conferences, galas, or community events funding. Their accessible pricing makes comprehensive grant research possible for smaller organizations.

A Call for Common Ground

Database providers have an opportunity to better serve the grant community by working toward greater taxonomic alignment. This doesn't require abandoning unique strengths—the goal is interoperability, not homogenization. In other words, coordination, not conformity. It’s not about being the same, it’s about working in sync.

Academic databases share subject headings, and library systems use common classification schemes. Coordination can enhance rather than diminish individual platform value. A shared taxonomy framework would allow grant professionals to develop transferable search expertise and conduct more comprehensive research without getting lost in terminological translation.

Honoring the Hunt

Grant professionals deserve recognition for the detective work they perform daily. They navigate not just the substance of grants, but the structural inconsistencies that make comprehensive research more challenging than it needs to be.

By acknowledging and addressing taxonomic disconnects, database providers can honor the expertise of grant professionals while making their essential work more efficient. Sometimes the most powerful changes happen not in the spotlight, but in the infrastructure that makes everything else possible.

Do you think database providers should collaborate on common taxonomy standards? How would you make the case that this helps the entire grant community?

Grant Writing 101: How to Get Started the Right Way - The Complete Beginner's Guide

Introduction: Why Grant Writing Matters (And Why You Should Care)

Grant writing isn't just a nice-to-have skill for nonprofits and organizations—it's absolutely essential for sustainable growth and impact. If you've ever wondered what is grant writing or frantically searched for grant writing for beginners resources at 2 AM (we've all been there), you've come to the right place. This comprehensive guide will give you the foundational knowledge you need to begin your grant writing journey with confidence.

Here's the truth that might surprise you: grant writing is completely learnable, even if you think you can't write your way out of a paper bag. You don't need a special degree, years of nonprofit experience, or a natural talent for spinning words into gold. What you do need is dedication, strategic thinking, and the right knowledge—all of which you'll gain from this guide and our proven training programs at Spark the Fire Grant Writing Classes.

Many people approach grants with the "free money" mentality, thinking they can simply ask for funding and receive it like some kind of philanthropic vending machine. (Spoiler alert: it doesn't work that way.) This misconception leads to frustration and failed applications. The reality is that successful grant writing is a strategic process that requires understanding funders, aligning missions, and presenting compelling cases for support—kind of like dating, but with more spreadsheets and fewer awkward dinners.

Throughout this guide, we'll bust common myths, provide actionable strategies, and give you the confidence to start your grant writing journey without hyperventilating. Whether you're a nonprofit staff member who just got voluntold for this job, a volunteer with good intentions, or an aspiring freelance grant writer ready to conquer the world, this foundation will serve you well—and our Certificate in Grant Writing course will take you even further.

What Are Grants? (And Why They're Not Free Money)

Before diving into how does grant writing work, it's crucial to understand what is a grant fundamentally. Think of a grant as a financial award given by an organization (the funder) to another entity (the grantee) to accomplish a specific purpose that aligns with the funder's mission and priorities. It's like a scholarship for your nonprofit's brilliant ideas.

Who gives grants varies widely, but think of it as a diverse ecosystem of do-gooders with checkbooks:

Types of Grants

Foundation Grants: Private foundations, family foundations, and corporate foundations distribute billions annually. These range from massive national foundations like the Gates Foundation (where the money flows like water) to scrappy community foundations serving specific geographic areas with the dedication of a small-town diner.

Corporate Grants: Companies provide grants as part of their corporate social responsibility initiatives. These often align with the company's business interests or community presence—because nothing says "we care" like strategically placed philanthropy.

Government Grants: Federal, state, and local government agencies offer grants for specific programs and initiatives. These tend to be highly competitive and have strict compliance requirements. Think of them as the overachieving students of the grant world—lots of rules, but the payoff can be substantial.

Tribal Grants: Charitable grants made from tribes to the community, funded through entrepreneurial income from tribal enterprises. These grants often support local community development, education, and cultural preservation initiatives.

Clubs and Associations: Organizations like Rotary clubs, Lions clubs, Kiwanis, and other civic associations provide smaller grants to support local community projects and initiatives. They're the friendly neighbors of the funding world—smaller checks, but often easier conversations.

Why Funders Give Money

Understanding funder motivations is key to successful grant writing—something we dive deep into in our Spark the Fire training programs (because knowledge is power, and power gets you funding). Funders don't give money out of generosity alone—they invest in organizations and projects that advance their mission and create measurable impact. They're looking for their money to work as hard as they do. They seek:

• Mission alignment: Your project must clearly connect to their priorities (no square pegs in round holes, please)

• Demonstrated capacity: Evidence you can successfully execute the proposed work without setting anything on fire

• Measurable outcomes: Clear ways to track and report impact (because "trust us, it'll be great" isn't data)

• Financial stewardship: Responsible use of funds with proper oversight (they want receipts, literally)

Common Restrictions and Reporting Requirements

Here's where grants get a little high-maintenance. They come with strings attached—more strings than a marionette convention. Common restrictions include:

• Specific use of funds (no general operating support—sorry, you can't use it for pizza Fridays)

• Geographic limitations

• Population requirements (serving specific demographics)

• Matching fund requirements (because they want you to have some skin in the game)

• Detailed financial and programmatic reporting

• Site visits and evaluations (yes, they might actually show up)

Understanding these requirements upfront helps you identify appropriate funding opportunities and avoid wasted effort on unsuitable grants. Our grant writing templates include checklists to help you navigate these requirements without losing your sanity.

What Is Grant Writing? (The Art of Professional Asking)

Grant writing definition: Grant writing is the process of researching, preparing, and submitting formal requests for funding to foundations, corporations, government agencies, and other grantmaking entities. It's far more than just writing—it's strategic project development, relationship building, and impact communication all rolled into one delightfully complex package.

Think of grant writing as pitching to funders rather than pitching to investors. While investors seek financial returns (show me the money!), funders seek social returns (show me the impact!). Your job is to demonstrate how their investment will create meaningful change aligned with their values and priorities.

How does grant writing work in practice? It's a systematic process that involves more moving parts than a Swiss watch:

1. Research: Identifying appropriate funders and understanding their priorities (detective work, but less dramatic)

2. Strategy: Aligning your project with funder interests (matchmaking for missions)

3. Development: Creating compelling narratives and realistic budgets (storytelling meets spreadsheets)

4. Writing: Crafting clear, persuasive proposals (where the magic happens)

5. Submission: Meeting deadlines and requirements precisely (no room for "close enough")

6. Follow-up: Building relationships regardless of funding outcomes (because rejection isn't personal, it's just business)

The goal isn't simply to get money—it's to create partnerships with funders who share your vision and want to support your success long-term. This strategic approach is exactly what we teach in our comprehensive Certificate in Grant Writing course, minus the overwhelming panic attacks.

Who Actually Writes Grants? (Spoiler: All Kinds of People)

Wondering about a grant writer career or considering a grant writer job? The field is more diverse than a college dining hall—and often just as surprising. Who writes grants includes:

Staff Grant Writers in Nonprofits

Many medium and large nonprofits employ full-time development staff who focus primarily on grant writing. These positions often combine grant writing with donor relations, event planning, and other fundraising activities. They're the Swiss Army knives of the nonprofit world.

Volunteers and Board Members

Smaller organizations often rely on volunteers with writing skills or board members with business backgrounds to handle grant applications. While passion is valuable (and we love passionate people), these volunteers benefit greatly from structured training like our Spark the Fire programs—because enthusiasm alone doesn't write budgets.

Freelancers and Consultants

Independent grant writers work with multiple organizations, bringing specialized expertise and fresh perspectives. This path offers flexibility and variety but requires strong business development skills—topics we cover extensively in our Business of Freelance Grant Writing course, because being brilliant at grant writing means nothing if you can't find clients.

Essential Skills for Success

Successful grant writers master several key competencies that would make a Renaissance person jealous:

Research Skills: Finding appropriate funders, understanding their guidelines, and staying current with funding trends (basically becoming a funding detective)

Storytelling Ability: Crafting compelling narratives that connect emotionally while providing concrete details (think Hemingway meets spreadsheet wizard)

Budget Development: Creating realistic, funder-aligned budgets that accurately reflect project costs (math that actually matters)

Project Management: Coordinating with team members, managing deadlines, and organizing complex information (herding cats, but professionally)

Relationship Building: Cultivating connections with funders and maintaining long-term partnerships (networking without the awkward small talk)

All of these skills are developed systematically in our Spark the Fire training programs, with hands-on practice and real-world application—because theory is nice, but practice pays the bills.

How to Learn Grant Writing (Without Going Broke or Insane)

Many beginners ask, "Do I need a grant writing degree to succeed?" The short answer is no. The long answer is also no, but with more explanation. While formal education can be helpful, it's neither necessary nor sufficient for grant writing success.

Are There Grant Writing Degrees?

Grant writing degrees are rarer than unicorns at a logic convention. Only one or two universities offer specific degree programs in grant writing. Most grant writers come from diverse educational backgrounds including nonprofit management, communications, business, social work, and liberal arts—proof that there are many paths to grant writing greatness.

Why You Don't Need a Degree to Succeed

Grant writing success depends more on practical skills than academic credentials. Funders care about results, not degrees. They want to know if you can deliver, not where you went to school. What matters is your ability to:

• Understand their priorities (reading comprehension, but make it strategic)

• Articulate compelling cases for support (persuasive writing that actually persuades)

• Manage projects effectively (organization skills that would make Marie Kondo proud)

• Build authentic relationships (human connection in a digital age)

The Spark the Fire Approach to Learning

At Spark the Fire Grant Writing Classes, we believe in practical, hands-on learning that gets results faster than you can say "fiscal year." Our approach includes:

Certificate in Grant Writing Course: Our comprehensive program provides everything you need to succeed, including:

• Step-by-step training modules (no overwhelming information dumps)

• Real-world templates and examples (because reinventing the wheel is overrated)

• Interactive assignments with feedback (practice makes progress)

• Ongoing community support (you're never alone in this journey)

• Lifetime access to updates and resources (because learning never stops)

Grant Writing Templates: Professional-grade templates that save time and ensure you don't miss critical components (like spell-check, but for grant requirements)

Live Training and Webinars: Regular sessions covering current trends, new strategies, and Q&A with experienced grant writers (because staying current is staying competitive)

Expert Guidance: Learn directly from Allison Jones and other successful grant writing professionals who've been in the trenches and lived to tell about it

🎓 Mini FAQ: Grant Writing Education

Do you need a degree to be a grant writer? No. Skills, results, and experience matter far more than formal credentials. Funders care about what you can do, not where you learned to do it.

Are there degrees in grant writing? Yes, but they're extremely rare. Most successful grant writers have diverse educational backgrounds—which actually makes them better at understanding different types of organizations.

What's better than a degree? Practical training combined with hands-on experience writing real proposals—exactly what our Certificate in Grant Writing course provides, without the student loan debt.

Are there certifications? Yes, and our Certificate in Grant Writing course provides industry-recognized training that employers and clients value more than theoretical knowledge.

Grant Writing vs. Fundraising: What's the Difference? (And Why It Matters)

Understanding grant writing vs fundraising helps clarify where grant writing fits within the broader development landscape—think of it as understanding the difference between a violin and an orchestra.

What Fundraising Includes

Nonprofit fundraising encompasses all revenue-generating activities, like a greatest hits album of money-making strategies:

• Individual donor cultivation and solicitation

• Special events and galas (the fun stuff)

• Capital campaigns (the big asks)

• Corporate sponsorships

• Planned giving programs (thinking long-term)

• Online crowdfunding (the modern frontier)

• Grant writing and foundation relations

How Grant Writing Fits Within Fundraising

Grant writing is a specialized subset of fundraising focused specifically on institutional funders. While individual donors might give because they love your mission or because your board member cornered them at a cocktail party, institutional funders typically have formal application processes, specific guidelines, and strategic priorities that would make a chess master proud.

Key Differences

Targeted Proposals vs. Broad Appeals: Grant writing involves highly customized proposals for specific funders (think bespoke suit), while other fundraising might use broader appeals to larger audiences (think off-the-rack that somehow fits everyone).

Formal Processes: Grants typically require structured applications with specific deadlines (no fashionably late submissions), while donor cultivation often happens on more flexible timelines.

Reporting Requirements: Grants usually include detailed reporting obligations (they want to know exactly what you did with their money), while individual donations typically require only acknowledgment and stewardship.

Shared Skills

Despite differences, grant writing shares crucial skills with other fundraising activities:

• Research: Understanding prospects and their motivations (stalking, but professionally)

• Storytelling: Communicating impact compellingly (making people care about your cause)

• Relationship Building: Cultivating long-term partnerships (because it's all about who you know, and who knows you)

Our Spark the Fire training covers how grant writing integrates with your overall development strategy for maximum effectiveness—because synergy isn't just a buzzword when it actually works.

The Grant Writing Process: 7 Beginner Steps (That Actually Work)

Ready to learn how to write a grant proposal step by step? This grant writing process provides the proven Spark the Fire framework that's helped countless beginners avoid the most common pitfalls:

Step 1: Decode the Guidelines Carefully (Your New Bible)

Before writing a single word, thoroughly analyze the funder's guidelines like you're decoding ancient scrolls. Look for:

• Eligibility requirements (can you actually apply?)

• Funding priorities (what they care about)

• Application deadlines (non-negotiable dates)

• Required components (what they want to see)

• Page limits and formatting requirements (yes, they count pages)

• Budget restrictions (how much you can ask for)

• Evaluation criteria (how they'll judge you)

Our grant writing templates include comprehensive checklists to ensure you address every requirement. Many proposals get rejected simply for failing to follow guidelines precisely—don't let yours be one of them.

Step 2: Build Your Narrative Skeleton (The Framework for Success)

Develop a clear structure before writing, like creating a blueprint before building a house. Most grant proposals include:

• Executive Summary: Concise overview of your request (the movie trailer of your proposal)

• Statement of Need: Compelling case for why the problem exists (break their hearts, then fix them)

• Project Description: Detailed explanation of your proposed solution (your brilliant plan)

• Goals and Objectives: Specific, measurable outcomes (what success looks like)

• Methodology: How you'll implement the project (your roadmap)

• Evaluation Plan: How you'll measure success (proving it worked)

• Budget: Detailed financial breakdown (where every dollar goes)

• Organization Capacity: Why you're qualified to do this work (your credentials)

Step 3: Rally Your Team and Gather Details (Herding Cats, Professionally)

Grant writing isn't a solo activity—it takes a village, and that village needs to be organized. Collaborate with:

• Program staff who will implement the project (the doers)

• Finance team for budget development (the number crunchers)

• Evaluation specialists for outcomes measurement (the proof providers)

• Communications team for supporting materials (the storytellers)

• Leadership for strategic oversight (the decision makers)

Our project management templates help you coordinate team input efficiently and keep everyone on track without multiple nervous breakdowns.

Step 4: Develop a Realistic, Funder-Aligned Budget (Math That Matters)

Your budget should be like a well-tailored suit—perfectly fitted and impressive. It should:

• Reflect true project costs accurately (no wishful thinking)

• Align with funder restrictions and priorities (play by their rules)

• Include appropriate indirect costs if allowed (don't leave money on the table)

• Demonstrate fiscal responsibility (you're trustworthy with money)

• Match the narrative description exactly (consistency is key)

Our budget templates and training modules walk you through this process step-by-step, including common budget categories like personnel, fringe benefits, travel, equipment, supplies, contractual services, and indirect costs.

Step 5: Write Your Narrative Fast and Furiously (Then Polish Until It Shines)

Get your first draft written quickly without worrying about perfection—perfectionism is the enemy of done. Focus on:

• Clear, concise language (no academic jargon allowed)

• Logical flow between sections (lead them by the hand)

• Compelling storytelling with concrete details (make them care)

• Alignment with funder priorities (speak their language)

• Evidence-based arguments (facts are your friends)

Then revise extensively, focusing on clarity, persuasiveness, and adherence to guidelines. Our editing checklists help ensure nothing falls through the cracks.

Step 6: Prepare Attachments and Supporting Documents (The Supporting Cast)

Organize all required attachments like you're preparing for the most important presentation of your life:

• IRS determination letter (proof you're legit)

• Audited financial statements (financial transparency)

• Board of directors list (your leadership team)

• Letters of support from partners (your cheerleaders)

• Staff resumes and biographies (your talent roster)

• Organizational chart (who does what)

• Case studies or success stories (proof of concept)

Step 7: Review, Edit, and Submit Early (The Final Sprint)

Final review should include everything and then some:

• Proofreading for grammar and spelling (because typos kill credibility)

• Checking all requirements against your checklist (cross every t, dot every i)

• Ensuring attachments are complete and organized (no missing pieces)

• Verifying submission method and deadline (double-check everything)

• Creating backup copies (technology fails when you need it most)

Submit at least 24-48 hours before the deadline to avoid technical issues and last-minute panic attacks. We actually recommend submitting two weeks early, and we teach you how to do just that.

Essential Grant Writing Tips for Beginners (Wisdom from the Trenches)

These grant writing tips from Spark the Fire will help beginner grant writers avoid common pitfalls and accelerate their learning without pulling their hair out:

Start with a Real Project for Hands-On Learning

Theory only goes so far—you need to get your hands dirty. Apply your learning immediately by working on an actual grant proposal. This might be for your own organization or as a volunteer for a local nonprofit. Real deadlines and stakes accelerate learning dramatically—which is why our Certificate in Grant Writing course includes practical assignments that feel like the real thing because they are the real thing.

Treat It Like Project Management, Not Just Writing

How to start grant writing successfully requires understanding it's primarily project management with writing as one component. Develop systems for:

• Research and prospect tracking (organized stalking)

• Deadline management (calendar mastery)

• Team coordination (herding cats effectively)

• Document organization (finding things when you need them)

• Relationship cultivation (professional networking)

Our comprehensive training includes project management tools and templates specifically designed for grant writers who want to stay sane.

Overcome Imposter Syndrome Through Practice

Every grant writer starts as a beginner, including the ones who seem to have supernatural powers. Don't let imposter syndrome prevent you from applying to opportunities or taking on challenging projects. Confidence comes through practice and success, not the other way around. Our supportive community and mentorship approach help you build confidence from day one—because everyone needs cheerleaders.

Think in Systems and Repeatable Processes

Develop templates, checklists, and standard operating procedures that would make a efficiency expert weep with joy. This saves time and ensures consistency across proposals. Create systems for:

• Funder research and tracking

• Proposal development workflows

• Budget templates

• Standard organizational information

• Follow-up processes

All of these systems are included in our Spark the Fire training programs and template library—because why reinvent the wheel when you can improve it?

Don't Go It Alone—Join Our Community

Connect with other grant writers through our exclusive Spark the Fire community. When you join our Certificate in Grant Writing course, you gain access to:

• Private online community of fellow students (your new best friends)

• Regular Q&A sessions with Allison Jones (direct access to expertise)

• Peer feedback on your proposals (fresh eyes catch what you miss)

• Networking opportunities (because it's all about connections)

• Ongoing support throughout your career (we're here for the long haul)

Learning from others' experiences accelerates your growth and provides ongoing support throughout your career—plus, grant writing is more fun with friends.

The Grant Funding Landscape: Where the Money Actually Lives

Understanding grant funding sources and nonprofit funding trends helps you make strategic decisions about where to focus your efforts—insights we regularly share in our Spark the Fire blog and webinars because knowledge is power, and power gets you funding.

How Much Nonprofit Revenue Comes from Grants

According to recent data, grants and government funding typically comprise 20-30% of total nonprofit revenue, though this varies significantly by organization size and sector. Foundation grants represent a smaller but crucial portion of this funding—think of it as the specialized tool in your fundraising toolkit.

Trends in Foundation Giving and Government Support

Current trends affecting the funding landscape include developments that would make a trend forecaster dizzy:

Increased Focus on Equity: Funders increasingly prioritize organizations and projects that address systemic inequities and center marginalized communities. Social justice isn't just trendy—it's funded.

Outcomes Measurement: Growing emphasis on measurable impact and evidence-based approaches. Numbers don't lie, and funders love data that proves their money is working.

Capacity Building: Recognition that organizations need infrastructure support, not just program funding. Sometimes you need to invest in the foundation before building the house.

Collaborative Funding: Multiple funders joining together to support larger initiatives. Team funding is becoming the new normal.

Technology Integration: Digital tools for application submission, reporting, and relationship management. The future is digital, and it's here now.

We keep our students updated on these trends through our regular webinars and blog posts—because staying current is staying competitive.

Why Grants Are Part of a Healthy Revenue Mix

Smart organizations diversify their funding sources rather than putting all their eggs in one basket. A balanced revenue portfolio might include:

• Individual donations (40-50%)

• Grants and foundation support (20-30%)

• Earned revenue (15-25%)

• Government contracts (10-20%)

• Special events and other sources (5-10%)

Economic Shifts That Impact Grant Funding

External factors affecting grant availability include forces beyond anyone's control:

• Economic recessions reducing foundation endowments

• Political changes affecting government priorities

• Corporate profits influencing business giving

• Social movements shifting funder priorities

• Natural disasters redirecting emergency funding

Understanding these cycles helps you plan strategically and adjust expectations accordingly—topics we explore in depth in our advanced training modules because preparation prevents panic.

Why Grant Writing Is a Valuable Career Skill (And Why You Should Care)

A grant writing career offers unique advantages in today's nonprofit landscape that would make other professions jealous:

Rising Demand for Skilled Grant Writers

The nonprofit sector continues growing, with organizations increasingly recognizing that effective grant writing requires specialized skills—not just good intentions and a laptop. This creates opportunities for both staff positions and freelance work—career paths our graduates successfully pursue with confidence and competence.

Nonprofits Depend on Diverse Funding Streams

Organizations that successfully diversify funding sources are more resilient and sustainable than those putting all their eggs in one fundraising basket. Grant writing skills contribute directly to organizational stability and growth—making you valuable to any nonprofit worth its salt.

Career Options: In-House, Freelance, Consulting

Grant writing skills open multiple career paths that fit different lifestyles:

In-House Positions: Development coordinator, grants manager, director of development roles in nonprofits (steady paycheck, benefits, office friends)

Freelance Grant Writing: Working independently with multiple clients, offering flexibility and variety (be your own boss, set your own schedule)

Consulting: Providing strategic guidance on fundraising and development beyond just writing (high-level advisory work that pays well)

Hybrid Roles: Many positions combine grant writing with other responsibilities like donor relations or program management (variety is the spice of work life)

Our Certificate in Grant Writing course prepares you for all of these career paths with specialized modules for each track—because one size doesn't fit all careers.

Fulfillment: Advancing Community Impact Through Writing

Grant writing offers the satisfaction of directly contributing to positive social change without having to run a nonprofit yourself. Your words and strategic thinking help organizations secure resources to serve communities, address social problems, and create lasting impact—it's like being a superhero, but with better work-life balance.

How to become a grant writer with Spark the Fire offers:

• Competitive preparation for salaries ranging from $35,000-$80,000+ depending on experience and location

• Skills for flexible work arrangements (many positions allow remote work)

• Continuous learning opportunities through our alumni network (intellectual stimulation)

• Direct connection to mission-driven work (purpose-driven career)

• Transferable skills valuable across sectors (flexibility for life changes)

Next Steps: Your Path Forward with Spark the Fire (The Fun Begins Here)

Ready to begin your grant writing journey without the overwhelming terror? Here's how Spark the Fire can accelerate your success:

Start with Our Certificate in Grant Writing Course

Our comprehensive Certificate in Grant Writing provides everything you need to succeed, like a Swiss Army knife for grant writers:

• 8 comprehensive modules covering every aspect of grant writing (no stone left unturned)

• Professional templates and tools that save hours of work (efficiency meets effectiveness)

• Real-world case studies from successful proposals (learn from winners)

• Interactive assignments with personalized feedback (practice with purpose)

• Six months of focused access to course materials and updates (motivation meets mastery)

• Exclusive community of fellow grant writers (your new professional family)

• Direct access to instructor Allison Jones (expertise when you need it)

Access Our Professional Templates

Save time and ensure professional quality with our grant writing templates that work like magic:

• Proposal templates for every section (starting points that actually start well)

• Budget worksheets and calculators (math made manageable)

• Research and tracking tools (organization that works)

• Project management checklists (staying on track without stress)

• Follow-up and stewardship templates (relationship building made easy)

Join Our Live Training Events

Stay current with monthly webinars covering topics that matter:

• Latest funding trends and opportunities (insider information)

• Advanced grant writing strategies (level up your skills)

• Q&A sessions with experienced professionals (get your questions answered)

• Guest experts from the foundation world (learn from the source)

• Student success stories and case studies (inspiration and instruction)

Follow Our Blog for Ongoing Education

Our Spark the Fire blog provides regular insights that keep you sharp:

• Grant writing best practices (tips that work)

• Funder spotlights and opportunities (money maps)

• Industry trends and analysis (staying ahead of the curve)

• Success stories from our community (proof that it works)

• Free resources and tools (value that keeps giving)

Get Started Today (No More Excuses)

Don't wait until you feel completely ready—you'll never feel completely ready, and that's perfectly normal. Start with our introductory resources and build from there:

1.     Read our blog for weekly tips and expert insights (knowledge that keeps you sharp)

2.     Review our full curriculum to see exactly what you'll learn (transparency builds trust)

3.     Join our email list for updates and announcements (stay in the loop)

4.     Enroll in our Certificate in Grant Writing course when you're ready to commit (transformation starts here)

5.     Join our community of successful grant writers (support that lasts)

Focus on continuous improvement rather than perfection—perfection is overrated anyway. Each proposal teaches valuable lessons, regardless of the outcome. Build on small successes to tackle increasingly complex and competitive opportunities.

✨ Bonus FAQ: Common Beginner Questions (The Real Talk Section)

Can Anyone Apply for a Grant?

Not exactly—grants aren't quite as democratic as voting. Most grants have specific eligibility requirements including:

• Tax-exempt status: Many grants require 501(c)(3) status (the nonprofit golden ticket)

• Geographic restrictions: Local, state, or regional limitations (location matters)

• Population focus: Serving specific demographics or communities (target audience requirements)

• Organizational capacity: Minimum budget, staff, or experience requirements (proving you can handle it)

• Mission alignment: Working in funder's priority areas (shared values required)

Always review eligibility criteria carefully before investing time in an application—our research templates help you track these requirements efficiently without losing your mind.

How Long Does It Take to Learn Grant Writing?

With focused effort and practical application through our Spark the Fire programs, most people can develop basic grant writing competency in 3-6 months—faster than learning to drive stick shift, but about the same time commitment. Our Certificate in Grant Writing course is designed to get you writing competitive proposals within 90 days of starting the program.

Achieving advanced skills typically takes 12-18 months of consistent practice. However, learning continues throughout your career as you encounter new funders, program areas, and funding trends—which is why our alumni community and ongoing resources are so valuable. It's like continuing education, but actually useful.

Factors affecting learning speed include:

• Prior writing experience (helps, but isn't required)

• Nonprofit sector knowledge (useful background)

• Time dedicated to practice (consistency beats intensity)

• Quality of training and mentorship (that's where we excel!)

• Opportunities for hands-on application (practice makes progress)

Is Grant Writing a Good Career?

Grant writing can be an excellent career for people who enjoy:

• Research and analysis (detective work for good causes)

• Strategic thinking and problem-solving (puzzles with purpose)

• Writing and communication (words that work)

• Mission-driven work (meaning in your Monday morning)

• Project management (organized chaos)

• Building relationships (networking with heart)

The career offers flexibility, competitive compensation, and direct contribution to social good. However, it also involves strict deadlines, competition, and dealing with rejection—kind of like dating, but with better long-term prospects. Our training prepares you for all aspects of the profession, including how to handle the psychological challenges without developing stress-related disorders.

How Much Do Grant Writers Make?

Grant writer salaries vary by factors that would make an economist happy:

• Geographic location: Higher in major metropolitan areas (city living costs more, pays more)

• Experience level: Entry-level vs. senior positions (experience pays)

• Organization size: Larger nonprofits typically pay more (economies of scale)

• Sector focus: Healthcare and education often pay premium salaries (specialization pays)

• Employment type: Staff vs. freelance vs. consultant (different models, different money)

Salary Ranges:

• Entry-level: $35,000-$45,000 (everyone starts somewhere)

• Mid-level: $45,000-$65,000 (experience pays off)

• Senior-level: $65,000-$85,000+ (expertise has value)

• Director-level: $75,000-$100,000+ (leadership pays well)

Freelance rates typically range from $35-$125 per hour or $500-$5,000+ per proposal, depending on complexity and writer experience.

Our Business in Freelance Grant Writing course includes modules on pricing your services and negotiating fair compensation—because knowing your worth is step one to getting paid what you're worth.

What's the Hardest Part of Grant Writing?

Common challenges include obstacles that would test anyone's patience:

Tight Deadlines: Managing multiple proposals with overlapping deadlines requires excellent project management skills—which our templates and systems address so you don't lose sleep (or sanity).

Complex Guidelines: Deciphering funder requirements and ensuring compliance can be time-consuming and stressful—our research tools simplify this process without dumbing it down.

High Competition: Success rates for many grants are 10-20%, meaning rejection is common and normal. We teach resilience strategies and how to learn from every application—because rejection isn't personal, it's statistical.

Coordinating Teams: Gathering information from multiple stakeholders within tight timeframes tests patience and diplomacy—skills we develop through practical exercises that don't involve actual combat.

Staying Current: Keeping up with changing funder priorities and funding trends requires ongoing research and networking—provided through our community and ongoing education.

Despite these challenges, our students find the work rewarding and develop strategies to manage these difficulties effectively—plus, every job has challenges, but not every job funds good work in the world.

Conclusion: Transform Your Career with Spark the Fire Grant Writing Classes

Grant writing is both an art and a science—combining creative storytelling with strategic analysis, relationship building with technical writing, and passionate advocacy with rigorous project management. At Spark the Fire Grant Writing Classes, we've helped hundreds of students develop grant writing skills and launch successful grant writer careers through our proven training methods that actually work in the real world.

Whether you're seeking to enhance your current nonprofit role or exploring how to become a grant writer professionally, our Certificate in Grant Writing course provides the comprehensive foundation you need for success. You'll learn not just how to write grants, but how to think strategically about funding, build lasting relationships with funders, and create sustainable funding streams for the causes you care about—skills that will serve you for your entire career.

Remember that every expert was once a beginner who felt overwhelmed and slightly terrified. Allison Jones, founder of Spark the Fire, started her grant writing journey with curiosity and determination—the same qualities that will drive your success. With our structured training, professional templates, supportive community, and ongoing resources, you'll have everything needed to thrive in this rewarding field without the usual struggle and confusion.

Your grant writing journey doesn't have to be a solo struggle filled with Google searches at midnight. Join the Spark the Fire community and discover how our proven methods, practical tools, and expert guidance can accelerate your path to success while keeping your sense of humor intact.

Ready to get started? Visit our website to explore our Certificate in Grant Writing course, download free resources, and join the thousands of professionals who've transformed their careers through Spark the Fire Grant Writing Classes—because the world needs more skilled grant writers, and you could be one of them.

The nonprofit sector needs skilled, dedicated grant writers who can help organizations secure the resources necessary to create positive change in communities worldwide. Let us help you become one of them—with significantly less stress and considerably more success than figuring it out on your own.

Impact Words that Win Grants

The difference between "We help people" and "We serve 300 families annually" isn't just word choice—it's the difference between getting funded and getting overlooked.

Impact language is about precision, not complexity. Sharper, not longer. But exceptional grant writing goes beyond clarity—it transforms how you present both your work and the people you serve.

The Foundation: Action Verbs

Action verbs create immediacy and energy in your writing. Instead of passive phrases like "assistance is provided" or "services are offered," use active language: "we deliver," "we connect," "participants achieve." Action verbs make your work sound immediate and results-focused.

Compare these examples:

• Passive: "Support is given to families"

• Active: "We support families"

• Action-focused: "Families build financial stability"

Notice how the progression moves from vague to specific to empowered.

The Next Level: Empowering Language

Empowering language positions program participants as the heroes of their own stories, not passive recipients of services. This approach recognizes people's inherent strengths, agency, and capacity for growth. Instead of describing what your organization does TO people, describe what people accomplish WITH your support.

Person-first language puts the person before their circumstances or characteristics. This means saying "adults experiencing homelessness" rather than "the homeless," or "young people ages 14-18" instead of "at-risk youth." Person-first language recognizes that circumstances don't define people—they're individuals with goals, dreams, and capabilities who happen to be navigating challenges.

Compare these approaches:

• Service-centered: "We provide financial literacy classes to low-income families"

• Person-centered: "Parents increase their savings and reduce debt through our financial coaching program"

The second version puts people first, uses empowering language about what they accomplish, and positions your organization as the supportive resource rather than the primary actor. This shift matters because funders increasingly want to see that organizations respect and recognize participants' agency and potential.

Here are 15 phrase upgrades that incorporate these principles and will make your next proposal more compelling and credible.

Problem Identification

1. Replace general populations with person-first, specific demographics

• Weak: "Many seniors struggle with isolation"

• Impact: "Over 2,000 adults ages 65+ in our county experience chronic isolation"

• Why it works: Person-first language with specific numbers and demographics

2. Replace "struggle with" with empowering, action-oriented language

• Weak: "Families struggle with food insecurity"

• Impact: "Families work to overcome irregular meals and nutritional gaps"

• Why it works: Acknowledges effort and resilience rather than depicting people as victims

3. Replace vague statistics with local, person-centered ratios

• Weak: "Homelessness is a growing problem"

• Impact: "1 in 8 students in our district seeks stable housing solutions"

• Why it works: Shows agency while making the issue immediate and local

4. Replace "there is a need" with community-voiced evidence

• Weak: "There is a need for mental health services"

• Impact: "Community members report a 6-month wait for counseling services"

• Why it works: Centers community voice rather than organizational assumption

Solution Positioning

5. Replace organization-centered language with participant achievements

• Weak: "We provide job training"

• Impact: "Participants achieve welding certification and connect to employers through our resources"

• Why it works: Participants are the heroes; your organization provides support

6. Replace "program" with participant-focused descriptions

• Weak: "Our youth program serves at-risk teens"

• Impact: "Young people ages 14-18 build leadership skills through mentorship partnerships"

• Why it works: Person-first language that focuses on growth, not deficits

7. Replace "we offer services" with what participants accomplish

• Weak: "We offer comprehensive support"

• Impact: "Participants navigate housing options, access benefits, and secure employment"

• Why it works: Shows people taking active steps toward their goals

8. Replace "we will implement" with participant-centered outcomes

• Weak: "We will implement evidence-based practices"

• Impact: "Participants benefit from the nationally recognized Housing First approach"

• Why it works: Centers the people who benefit rather than organizational actions

Outcome Description

9. Replace "will help" with measurable changes

• Weak: "The program will help participants succeed"

• Impact: "Participants increase their income by an average of 40%"

• Why it works: Reviewers see concrete return on investment

10. Replace "better outcomes" with quantified improvements

• Weak: "Students achieve better academic outcomes"

• Impact: "Students improve reading levels by 1.5 grades in 6 months"

• Why it works: Specific metrics demonstrate real progress

11. Replace future promises with past performance

• Weak: "We expect to reduce recidivism"

• Impact: "Our graduates show 15% lower re-arrest rates than county average"

• Why it works: Track record beats promises every time

12. Replace "positive impact" with specific participant transformations

• Weak: "Our work creates positive impact in the community"

• Impact: "Families transition from emergency shelter to permanent housing within 90 days"

• Why it works: Shows the human transformation and participant agency in achieving goals

Organizational Credibility

13. Replace "we believe" with "our experience shows"

• Weak: "We believe in community-centered approaches"

• Impact: "Our 15-year track record demonstrates that resident-led initiatives succeed"

• Why it works: Experience carries more weight than philosophy

14. Replace "we are committed to" with "we have successfully"

• Weak: "We are committed to serving diverse populations"

• Impact: "We have successfully served clients speaking 12 different languages"

• Why it works: Actions speak louder than intentions

15. Replace "we plan to" with current capacity

• Weak: "We plan to leverage community partnerships"

• Impact: "We currently collaborate with 15 local organizations"

• Why it works: Shows existing infrastructure rather than future hopes

Character Count Reality Check

You'll notice that many of the improved examples are slightly longer than the originals. That's okay—and often necessary. The goal isn't fewer words; it's more impactful words.

Person-first language and specific details naturally require more characters, but they're worth every keystroke. "Adults ages 55+ earn welding certifications" uses more characters than "seniors get job training," but it's infinitely more compelling to funders.

The real test: Does each additional word work hard? If you're adding empty phrases like "innovative and comprehensive" or "cutting-edge approach," cut them. But if you're adding specifics, demographics, or empowering language that shows participant agency, those extra characters earn their place.

Put It Into Practice

Ready to transform your next proposal? Pick 3 phrases from your current draft and upgrade them using the principles above. Focus on replacing weak verbs with action verbs, and vague statements with specific, measurable language.

For grant writers who want to go deeper, our Action Words for Grant Writing e-book provides 200+ carefully selected verbs organized by program type—from direct service to advocacy to capacity building. It's designed specifically for nonprofit professionals who want to transform their proposal language from ordinary to outstanding.

The difference between a funded proposal and a rejection often comes down to these small but crucial word choices. Start with these 15 phrases, and watch your proposals become more compelling, more credible, and more successful.

Crafting Your Organization’s Journey in Grant Applications

When tackling grant applications, a common yet crucial section you'll encounter is the one that asks about your organization's background and history. Funders are keen to understand how your organization was established and the significant milestones achieved along the way. This section is informational and an opportunity for storytelling, a powerful tool to captivate your audience. After all, who doesn't enjoy a well-told story?

The Power of Storytelling in Grants

Storytelling is not just a method of communication; it's a powerful psychological tool that can enhance how information is perceived and remembered. Neuroscience research suggests that storytelling can activate parts of the brain that process visual and emotional information, potentially leading to the release of dopamine, particularly during emotionally charged events or crucial moments in the narrative. This dopamine release helps with memory and information processing and enhances the reader's emotional connection to your story, making the experience more rewarding and memorable.

Consider the difference between presenting dry facts and telling a compelling story. While a list of dates and events might convey the necessary information, a narrative that weaves these elements into a cohesive and engaging story captures the imagination and holds the reader's attention. This approach increases the readability of your application and enhances the memorability of your organization's journey.

Researching Your Roots

To effectively tell your organization's story, start at the beginning. It's crucial to understand the circumstances that sparked the creation of your organization. Whether it was a response to a community issue or the outcome of a merger or division, these origins are the seeds from which your current efforts have grown. This depth can typically be uncovered by speaking with individuals who have been part of the organization since its early days or who are well-versed in its history.

The beauty of these conversations, especially with those who have witnessed the organization’s evolution from its early stages, is in capturing the passion and the challenges that shaped its path. Hearing from multiple perspectives enriches the narrative and helps portray a more nuanced and accurate picture of your organization's beginnings. While not all may make it into your grant proposal, these insights can guide you in finding a tone and approach that truly represents the spirit and values of your organization.

The Risks of Founder's Syndrome

Highlighting the founder's initial vision and drive can be tempting, but it's essential to balance this with a broader perspective. An overemphasis on the founder's story can lead to what's known as "founder's syndrome," where the organization might struggle to evolve beyond the original vision, even when community needs change. This focus can inadvertently hold the organization back from responding to current community dynamics and opportunities for growth.

To mitigate this, consider how the founder’s story is presented. While acknowledging the founder's contributions is important, it’s beneficial to describe these contributions in a way that emphasizes the collective effort rather than individual accolades. For example, rather than naming the founder explicitly, you could discuss the founding vision as a reflection of community aspirations at the time. This approach shifts the narrative from a single visionary to a broader community initiative, which can empower current staff and stakeholders by placing them at the forefront of the organization's ongoing story.

This framing minimizes the risks associated with founder's syndrome and reinforces the organization's current relevance to its community. By focusing on how the founding principles have evolved and are being carried forward by a diverse team, the story becomes one of ongoing community engagement and adaptation, which is more appealing to funders looking for dynamic and responsive organizations.

Describing Milestones: Visualizing Major Projects and Growth

When detailing your organization's milestones, it's vital to focus on significant projects and achievements that demonstrate capacity and growth. Highlighting these milestones offers a compelling narrative of progress and capability to funders.

Securing a Permanent Home

One transformative milestone for many organizations is securing a physical space. This step often symbolizes stability and permanence, which are crucial for operational expansion and community impact. Describe the journey of acquiring this space: from the initial search, selecting the right location based on strategic needs, to the momentous day of moving in. Elaborate on how this new home has transformed the daily operations and enhanced the ability to serve the community better. For instance, a new headquarters could provide a central hub for programs, meetings, and administrative work, facilitating more efficient coordination and expanded services.

Launching Significant Initiatives

Another critical milestone is launching new programs that address specific community needs. Detail the planning and resources that went into these initiatives, such as a new educational program or a public health campaign. Describe the process from conception through implementation, highlighting any partnerships or community involvement that played a role in its success. Share stories that illustrate the tangible impacts of these programs, such as testimonials from beneficiaries or statistics demonstrating improvement in community well-being.

Completing Major Projects

Consider the example of completing a major infrastructure project like an affordable housing complex. This achievement reflects your organization's ability to manage large-scale projects and its commitment to addressing critical needs in the community. Discuss the planning stages, the challenges encountered along the way, and how these were overcome. Highlight the community's involvement in the project, from planning to execution, which fosters a sense of ownership and strengthens the project's impact. Describe the day the complex opened, the first families moving in, and the ongoing benefits to the community, such as increased stability and improved quality of life.

These milestones, from securing a physical space to launching pivotal programs and completing significant projects, paint a vivid picture of an organization that is reactive and proactive in its growth and adaptation. They showcase an entity capable of undertaking substantial challenges and seeing them through to successful conclusions, precisely the type of assurance funders are looking to support. By vividly describing these milestones, you document your organization's achievements and highlight its potential for future success.

Handling Difficult Histories

Organizations often encounter chapters in their histories that are less than flattering, presenting unique challenges in how they are perceived by funders and the community. Whether it’s past leadership missteps, financial mismanagement, or internal conflicts, addressing these issues can significantly influence an organization's ability to secure funding and maintain public trust.

Overcoming Financial Mismanagement

A common issue some organizations face is financial mismanagement. For instance, I have worked with an organization that had to rebuild trust after discovering that a previous executive director had been embezzling funds. The discovery was devastating, but the response was pivotal for the organization’s future. Transparency with stakeholders about the extent of the mismanagement was the first step in recovery. Implementing stringent financial controls and appointing a new leadership team demonstrated to funders and the community that the organization was committed to accountability and integrity. By openly discussing the measures taken to ensure such a breach of trust would never happen again, the organization managed to rebuild its reputation slowly.

Navigating Internal Conflicts and Community Resistance

Another example involves an organization that was formed in the wake of another's collapse due to internal disagreements over strategy, particularly in their work with vulnerable populations like those experiencing homelessness. While under a different name, the new organization had to navigate significant community skepticism. Many community members were wary, concerned that history might repeat itself. The organization took proactive steps to engage with the community extensively, holding public meetings to outline its new approach and how it differed fundamentally from its failed predecessor. They emphasized a renewed focus on collaborative strategies and transparent operations, crucial in gradually winning back community support.

Lessons Learned and Safeguards

In both cases, these organizations learned crucial lessons about the importance of transparency, the need for robust oversight mechanisms, and the value of open communication with all stakeholders. Moving forward, they implemented comprehensive safeguards such as regular audits, new leadership training programs, and enhanced board oversight to prevent past problems from reoccurring. These measures fortified the organizations internally and served as a testament to their resilience and capability to reform, which are qualities that reassure funders and enhance the prospects of future support.

By delving into our history, we confront and rectify past missteps and uncover invaluable knowledge that informs our current strategies and decision-making processes. This historical insight is crucial for understanding the changing dynamics and needs of the communities we serve, enabling us to anticipate future challenges and opportunities more effectively. The strategic use of these lessons allows us to adapt and respond proactively, ensuring that our organization remains agile and aligned with our mission and community expectations.

Furthermore, transforming these historical challenges into narratives of resilience and responsibility profoundly impacts our organization’s public image and internal cohesion. Sharing these stories not only helps secure grants but also strengthens the overall fabric of the organization, making it more robust and better equipped to fulfill its mission. This approach leverages the transformational power of storytelling to enhance community perception and internal morale, fostering a culture of accountability and continuous improvement that resonates with staff and stakeholders alike.

Avoiding Overstatements and Platitudes

While reviewing grant applications, I once encountered an organization's claim that they were the only group teaching circus arts in their region. However, living just down the street from another circus arts program, I knew this wasn't accurate. Such claims can make an organization appear naive or isolated, indicating a lack of awareness about the surrounding community and similar initiatives. This can diminish credibility and poorly reflect your organization’s connectedness and understanding of the broader sector.

Instead of making exclusivity claims, emphasize what makes your organization unique. Using the term "unique" suggests special qualities or approaches that distinguish your organization without implying sole authority or presence. For instance, stating that your organization "uniquely integrates community engagement into its circus arts curriculum" highlights distinctiveness without overstating exclusivity.

Embracing Our Past: Lessons Learned from Our History

Incorporating effective storytelling into your grant applications transforms a routine submission into an engaging narrative that captures the essence of your organization's journey. Remember, the stories we tell in these applications are powerful; they engage readers and help us reflect on our organization's history.

Reflecting on the past isn't just about recounting events; it's about understanding the lessons learned and how they shape your organization's future. As you craft your story, consider how each element of your organization's history can illuminate its growth, resilience, and dedication to its mission, offering funders a vivid picture of why your organization is worthy of support.

Our journey through the organization's history is not just about recounting events; it's about learning from them and using those lessons to strengthen our future. Each story of past challenges and how they were overcome provides valuable insights that can help in securing grants and building a more robust and ethical organization. By embracing our past, we can show funders and stakeholders our commitment to growth, transparency, and continuous improvement.

To learn the art and technique of effective grant writing more deeply, consider exploring our Certificate in Grant Writing course. This program is designed to equip you with the skills necessary to write compelling grant proposals that tell your organization's story effectively and highlight your operational strengths and community impact.

We would love to hear about your experiences and challenges in writing about your organization's history. What obstacles do you encounter, and how do you overcome them? Share your thoughts and questions in the comments below. We're eager to learn from your experiences and provide guidance where possible!

What is the Best Way to Learn Grant Writing?

What is the Best Way to Learn Grant Writing?

Becoming a grant writer is an exhilarating journey. Imagine the moment of elation when you receive the notification that your grant proposal has been accepted—there’s truly nothing like it. Picture people around you jumping up in joy, dancing around the room as they realize their hard work has paid off. That’s the kind of impact successful grant writing can have, and it's a scene that many grant writers know well.

Grant writing is not just about securing funding; it's a pathway to making significant contributions to causes and communities that matter deeply to us. It's a profession that allows you to be a part of something larger than yourself, supporting initiatives that can transform communities and change lives. Moreover, the financial aspect of being a grant writer is appealing as well. On average, grant writers can earn a substantial salary, making it a rewarding career both personally and professionally.

So, how exactly does one become skilled in the art of grant writing? Here’s a comprehensive list of effective ways to learn grant writing, crafted to guide you through your learning journey.

1. Formal Classes The very best way to learn grant writing is to enroll in a formal class that gives you a structured learning experience. These classes are typically designed to cover everything from the fundamentals to the more complex aspects of grant writing. Our Spark the Fire Grant Writing Classes [insert link] offer a comprehensive curriculum that equips you with the knowledge and skills needed to succeed in this field. Be sure to look for courses like ours that provide feedback on your writing rather than only watching videos. I firmly believe that you cannot learn grant writing without practicing hands-on and getting feedback.

2. Blog Articles Reading blog articles is an excellent start. Blogs can offer many insights and step-by-step guides that are easy to digest. Whether you’re a beginner looking to grasp the basics or an experienced professional seeking advanced tips, there's always a blog post that can cater to your needs.

   • Spark the Fire's own blog features articles ranging from beginner tips to in-depth analysis of grant writing trends.

   • Instrumentl’s library of nonprofit blog posts is a comprehensive resource for the beginning grant writer.

   • A Village for Good features blogs that deliver practical, actionable advice for beginning grant writers.

   • Candid.org Insights is a blog with grant writing tips combining innovative approaches and proven strategies.

   • Millionaire Grant Lady has a blog that lets you a peek into the life of a successful grant writer and serves as an aspirational journey for the beginner.

3. Webinars Participating in webinars is another fantastic way to learn. Webinars allow you to hear directly from experienced grant writers and often include a Q&A session where you can ask specific questions. These can be particularly valuable for understanding the nuances of grant writing in real time. Check out our upcoming webinars [insert link] that cover a variety of topics related to grant writing.

   • Spark the Fire offers monthly webinars taught by Allison Jones, M.Ed., covering a wide range of topics tailored for grant writers and consultants. These sessions provide deep insights into both the strategic and practical aspects of grant writing.

   • Foundant Technologies hosts informative webinars focusing on streamlining the grant application and management process. Their sessions are ideal for grant professionals looking to enhance their technical skills and grant management efficiencies.

   • Instrumentl conducts practical webinars that delve into strategies for finding and securing grants, making it a great resource for both beginners and experienced grant writers seeking to expand their funding sources.

4. Professional Associations and State Nonprofit Associations Joining professional associations can provide networking opportunities, resources, and professional development activities that are crucial for a budding grant writer. Associations often offer workshops, annual conferences, and certifications that can enhance your skills and credibility. We belong to the Grant Professionals Association (GPA) because of their high standards of excellence for the grant profession. Find your State Nonprofit Association through the National Council of Nonprofits. The Montana Nonprofit Association, for example, has high-quality offerings, including a fantastic annual conference.
   

5. Conferences Attending conferences allows you to immerse yourself in the grant writing community. These events typically feature workshops, keynote speeches, and panels that discuss best practices, innovation in grant writing, and more. My favorites are:

   • Grant Summit by the Grant Professionals Association

   • Nonprofit Storytelling Conference

   • Nonprofit Consulting Conference by Funding for Good

6. Books Reading books on grant writing can provide a thorough understanding of the field, from foundational skills to advanced techniques. Books often offer comprehensive knowledge, case studies, and examples that are crucial for deepening your understanding. Look for titles by renowned authors in the field or those recommended by professional associations to ensure you're getting expert advice. Check out our list of Must-Read Books for Grant Writers and Writing Style Mastery.
   

7. Journals Subscribing to journals focused on grant writing and nonprofit management can keep you updated with the latest research, case studies, and best practices in the industry. Journals like Blue Avocado, Chronicleof Philanthropy, and the GPA Journal offer articles written by experts that delve into complex grant writing and management aspects.
   

8. Podcasts Podcasts are a great way to learn on the go. They can offer tips, interviews, and success stories from grant writers who share their journeys and experiences. Listening to a podcast episode can be a great way to stay informed and inspired. I haven't found a podcast I have fallen in love with yet, but here are the most popular.

   • Grant Writing Simplified by Teresa Huff has good sound quality and is pleasant to listen to. It's perfect for beginning grant writers.

   • Grant Writing & Funding by Holly Rustick has a considerable volume of podcasts to listen to and is considered the number one podcast on grant writing.

   • Grant Writing Made Clear with Dr. Trenette has just started, but it's off to a great start.

As you can see, learning to be a grant writer is an exciting and meaningful journey. Remember, each grant proposal you write could be the key to unlocking essential funding for a nonprofit, a research initiative, or a community project. The satisfaction of knowing you played a part in making these projects possible is immensely gratifying.

Now, we’d love to hear from you! What inspired you to start learning about grant writing? Join the conversation in the comments section and let us know your story. Are there other ways to learn grant writing that you’ve found helpful? Please share your experiences in the comments below!

 This blog is just the beginning. For those looking to excel further in grant writing, check out our article, Understanding Different Certifications for Grant Writers, which delves deeper into advanced strategies and tips for seasoned grant writers. Happy writing!

Only Nonprofits Get Foundation Grants, Right…? Wrong!

One common misconception in the world of grant writing is that only 501(c)(3) organizations are eligible to receive grants from foundations. While it’s true that many foundations focus their giving on tax-exempt nonprofits, they are far from the only recipients. Government entities, tribes, quasi-governmental organizations, fire departments, schools, colleges, and even for-profit businesses often receive grants from foundations. Understanding why this myth persists—and learning how to navigate the reality—can open up new funding opportunities for your organization. 

Why the Misconception Exists

For many professionals in the field of grant writing, the myth that only 501(c)(3) nonprofits qualify for foundation grants is widespread. The misunderstanding likely stems from the tax code and the way many foundations are structured. In the U.S., private foundations are required to give to organizations that qualify as 501(c)(3) nonprofits to ensure their donations are used for charitable purposes. This has led to a widespread belief that 501(c)(3) status is a universal requirement. 

However, foundations can fund other types of organizations as long as the project aligns with their charitable mission and meets IRS guidelines. This may involve additional paperwork, such as expenditure responsibility reports, but these requirements do not preclude grants to non-501(c)(3) entities. 

Examples of Foundation Grants to Non-501(c)(3) Organizations

Here are some real-world examples that demonstrate the variety of recipients who can benefit from foundation funding:

1. Government Entities
   Foundations often provide grants to local governments for community improvement projects. For example, The Kresge Foundation has awarded grants to city governments for urban revitalization projects.

2. Tribal Organizations
   Tribal governments and their associated entities frequently receive funding for healthcare, education, and cultural preservation. The Bush Foundation has supported tribal nations through leadership development programs and community initiatives.

3. Quasi-Governmental Organizations
   Public housing authorities and economic development corporations are quasi-governmental entities that often secure grants. The Ford Foundation has funded community redevelopment projects involving these organizations.

4. Educational Institutions
   Schools, colleges, and universities are frequent grant recipients for everything from STEM programs to student services. The Bill & Melinda Gates Foundation has provided significant funding to higher education institutions to support student success initiatives.

5. For-Profit Businesses
   For-profit entities can also receive grants, particularly for research and innovation aligned with a foundation's mission. The Ewing Marion Kauffman Foundation offers grants to small businesses focused on entrepreneurship and innovation.

6. Fire Departments and Emergency Services
   Fire departments and emergency services often receive grants to support equipment upgrades, training, and disaster preparedness. The Firehouse Subs Public Safety Foundation provides grants to fire departments for life-saving equipment and fire safety programs. The Gary Sinise Foundation funds first responders, including fire departments, through grants for training and community safety initiatives. 

Foundations That Support a Variety of Organizations

Here are a few foundations known for funding diverse types of recipients:

• W.K. Kellogg Foundation: Funds projects in education, health, and economic development, including those led by tribal and governmental organizations.

• Robert Wood Johnson Foundation: Supports public health initiatives, often collaborating with schools, tribes, and local governments.

• Annie E. Casey Foundation: Focuses on child welfare, providing grants to government agencies and community-based organizations.

• Walton Family Foundation: Supports environmental and educational initiatives, funding nonprofits, schools, and public entities.

A Final Reminder: Guidelines Are Key

While the opportunities are abundant, every foundation has its own rules and processes. As I’ve emphasized before in my article, "If You’ve Met One Foundation, You’ve Met One Foundation", no two foundations are alike. Always review the foundation’s guidelines carefully to determine eligibility and requirements for your organization.  

Whether you’re a government entity, tribal organization, school, or even a for-profit business, foundation funding could be within reach. The key is understanding the opportunities available and crafting a compelling proposal that aligns with the foundation’s mission. 

So, if you’ve been holding back because you’re not a 501(c)(3), it’s time to rethink your strategy and explore the possibilities! 

Maximize Your Grant Opportunities with the Right Training

If you’re serious about writing grants, gaining professional expertise is key. Enrolling in online grant writing courses, attending grant writing workshops, or completing an accredited grant writing certification program can boost your skills. Look for grant writing training for nonprofit organizations or freelance writing certificate programs to advance your knowledge. 

Resources like Spark the Fire offer comprehensive grant writing certification programs tailored to your needs, whether you're a beginner or seeking professional development. We also provide valuable grant writing tips and tools to help organizations of all kinds thrive. 

With proper training and research, you can break free of the misconception that only nonprofits receive grants and uncover opportunities for your organization. So, whether you're a government entity, tribal organization, small business, or school, it’s time to rethink what’s possible and take your grant writing to the next level! 

What Do You Think?

Foundation grants are more accessible than many people realize, even for organizations outside the nonprofit world. Have you successfully applied for a grant as a school, tribal organization, business, or government entity? Or are you considering breaking into grant writing with a certification program or training? 

I’d love to hear your thoughts, experiences, and questions. Share your stories in the comments below—your insights could inspire others to explore new grant opportunities!

Why You Need a Grant Calendar: A Roadmap to Success

Grant writing can feel like an endless race against time—missed deadlines, rushed submissions, and the overwhelming pressure to secure funding can derail even the best efforts. But what if there were a tool to keep you organized, improve your proposals, and maximize your chances of success? Enter the grant calendar, a simple yet powerful resource that can transform how you approach funding opportunities.

This article explores why a grant calendar is essential, how to build one, and how it plays a pivotal role in helping one nonprofit achieve record-breaking success.

Avoid Missed Deadlines

Deadlines are the bedrock of grant writing. Even the most compelling proposal won’t win funding if it’s late. A grant calendar eliminates the guesswork by visually organizing key dates and tasks, ensuring you stay ahead of deadlines.

With a clear timeline, you can allocate time for research, drafting, and reviews while avoiding the panic of last-minute submissions. This structured approach keeps you in control, no matter how busy your workload becomes.

Improve Proposal Quality

When you aren’t rushing to meet a deadline, you have the time to craft thoughtful, compelling proposals that truly represent your organization’s potential. A grant calendar allows you to break the process into manageable phases, giving each step the attention it deserves:

• Research and gather supporting data.

• Write, revise, and refine the narrative.

• Secure internal reviews and approvals.

By planning ahead, you can focus on quality rather than simply completing tasks. And if you’re working with a team, a grant calendar ensures everyone stays on the same page.

Prioritize Opportunities

Not all grants are created equal. Some align perfectly with your mission, while others may require significant time and effort for a smaller payoff. A grant calendar helps you focus on the “low-hanging fruit”—those opportunities that:

• Are a strong match for your organization’s goals.

• Have reasonable application requirements.

• Offer a high chance of success.

By prioritizing these opportunities, you can use your time and resources more effectively, giving each proposal the attention it deserves.

Maximize Success Through Collaboration: A Story from the Field

A few years ago, I worked with a nonprofit executive director who transformed their grant writing process using a grant calendar. What started as a simple organizational tool became the foundation of a highly successful collaboration that exceeded all expectations.

Every month, we reviewed the grants scheduled for submission in the upcoming weeks. This proactive approach allowed the executive director to identify which funders needed a personal touch. He would call the planned grantmakers, often setting up in-person meetings to build rapport and learn more about their priorities.

The calendar wasn’t just about dates; it was a strategic roadmap. I began drafting the grant proposal tailored to each funder’s guidelines and mission. When meeting grantmakers, he made it a point to listen more than he talked. He asked thoughtful questions and paid close attention to the subtle cues in their responses—what they valued, what they hoped to fund, and even what didn’t interest them.

When he met with grantmakers, he made it a point to listen more than he talked. He asked thoughtful questions and paid close attention to the subtle cues in their responses—what they valued, what they hoped to fund, and even what didn’t interest them. After each meeting or phone call, he debriefed me immediately, sharing insights that refined our approach.

The magic happened in the days following these conversations. I revised the proposals to align perfectly with the grantmakers’ priorities, weaving in the themes and ideas they had shared. By the time the proposals landed on their desks, they weren’t just applications—they were responses to the exact needs and interests of the funders.

The results? More grants were awarded than we could have imagined. This process, anchored by the grant calendar, wasn’t just about organization—it was about creating space for strategic relationships, thoughtful preparation, and collaborative teamwork.

How to Build Your Grant Calendar

Creating a grant calendar is easier than you might think. Here’s how to get started:

1. List Grant Opportunities: Begin by gathering information on all potential grants, including deadlines, requirements, and eligibility.

2. Categorize by Priority: Rank opportunities based on alignment with your mission, application complexity, and likelihood of success.

3. Add Hard Deadlines: Enter immovable deadlines first—grantmakers that only have one deadline per year, for example.

4. Use Strategic Timing: Plan your work based on grant types:

• Quarterly Deadlines: Submit to the first deadline of the year when competition is lower.

• Corporate Grants: Most corporate giving occurs early in the year. Work on these in December and January.

• Government Grants: These are typically due in September. Begin working on them in July and August.

• Family Foundations: These often make decisions around the holidays. Plan to work on them in October and November.

5. Choose a Format: Use a tool that works for you, whether it’s Google Calendar, Excel, or project management software like Trello or Asana. We also love Grant Frog for managing your grant applications.

6. Review Regularly: Update your calendar as new opportunities arise or priorities shift.

Data Elements to Track in Your Grant Calendar

A complete grant calendar includes more than just deadlines. Here are the data elements you should track:

• Name of client and project

• Name and contact info for grantmaker

• Type of funding requested

• Amount to request and likelihood rating

• Application details and deadlines

• Match requirements

• Submission and notification dates

• Status of application (e.g., draft, submitted, funded)

• Number of contacts made

• Notes from conversations with funders

• Report due dates (for both current and previous years)

• Follow-up dates

Tracking these elements ensures you have everything you need at a glance, making the grant writing process smoother and more efficient.

Conclusion

A grant calendar is more than just a scheduling tool—it’s your strategic partner in funding success. It helps you stay organized, prioritize opportunities, and improve the quality of your proposals while fostering collaboration across your team.

As the story from the field shows, when combined with strategic outreach and a commitment to listening, a grant calendar can lead to incredible results. So why wait? Start building your grant calendar today and take control of your grant writing process.

But remember, the best grant calendar is the one your team consistently uses.

Have your own tips, tools, or success stories? Share them in the comments below—we’d love to hear how you make the most of your grant writing efforts!

Go-No-Go Grant Guide: Streamline Your Grant Application Process

Picture this: you’re exploring grant opportunities when one catches your eye. It’s exciting—offering significant funding—but also daunting. It requires a lot of work, and you’re unsure if it’s the right fit for your organization or if the timing is even ideal.

These decisions can feel overwhelming.

That’s where the Go-No-Go Guide comes in. This practical tool helps you evaluate grant opportunities with clarity and confidence. The guide assigns a numerical rating to each grant opportunity, making the decision process more objective and straightforward.

This approach fosters collaboration, allowing your team to evaluate the opportunity together. As a result, the pressure of making the decision doesn’t fall on any one person.

Why Do I Need This?

In today's competitive funding landscape, it’s essential for organizations to be strategic about their grant applications. Before diving into the application process, it’s crucial to assess whether your organization is truly ready to apply for grants. Not only does this preparation save time and resources, but it also increases your chances of securing funding. Understanding your organization’s competitive edge—what sets you apart from others seeking similar funds—can make all the difference in the grant writing process.

The Risks of Submitting Poor Grant Proposals

Submitting a grant proposal that isn’t well-aligned with the funder’s goals or lacks thorough research can be detrimental. Here are a few key reasons why it’s a bad idea to push forward with a poorly crafted proposal:

1. Wasted Resources: Writing a grant proposal requires a significant investment of time and effort. If the proposal is misaligned with the funder's priorities, all that work may be for nothing. By carefully considering whether to proceed with an application, organizations can allocate their resources more effectively.

2. Damaged Reputation: A poorly written or unfocused proposal can reflect badly on your organization. Funders often keep records of past applications, and submitting a weak proposal may hurt your chances of being considered for future funding opportunities.

3. Opportunity Cost: Focusing on the wrong grants can lead organizations to miss out on better opportunities that are a better fit for their mission and programs. It’s crucial to prioritize applications that truly align with your organization’s goals and capabilities.

What is a Go-No-Go Guide?

A Go-No-Go Guide is a decision matrix that gathers information about the grant opportunity compared to your organization’s resources to determine if the grant is a good fit. Factors include areas like:

• Mission Alignment: Does the funder’s mission align with the organization’s mission?

• Alignment with Strategic Plan: Is the project aligned with the organization’s strategic plan?

• Time it Will Take to Complete the Proposal: Is there adequate time to develop a strong proposal?

• Staffing Capacity: Does the organization have the required staff capacity, or will staff need to be hired?

• Sustainability: Will the program last without the support of this grant proposal once it has been developed?

• Match Requirements: Is there a required match, and does the organization have the resources needed?

• Partnerships: Has the organization established partnerships to execute the project?

• Will the Grant be a Distraction: Will the project distract the organization from other important priorities?

• Reporting and Compliance Burdens: Does the reporting and compliance burden align with the organization’s capacity?

• Restrictive Conditions or Limitations: Are there restrictive conditions or limitations that make the grant less attractive?

These factors and others are important to consider, and not all are equally weighted. Having a match isn’t enough if there is no mission alignment, for example. The Go-No-Go Guide helps organizations determine if the risk is worth the reward and if the organization can address any pinpointed weaknesses in time to submit a strong proposal.

Spark the Fire’s Go, No Go Grant Guide: Your Essential Resource

To navigate this complex process, we’re excited to introduce the Go, No Go Grant Guide. This invaluable tool is designed to help organizations evaluate whether to apply for specific grants. By using this guide, organizations can save time and resources by ensuring that they only pursue grant funds that are a good fit.

 The Go, No Go Grant Guide offers:

• Criteria Checklists: Assess key factors to determine your organization’s readiness and fit for the grant.

• Alignment Assessment: Evaluate how closely your project aligns with the funder's objectives and priorities.

• Resource Evaluation: Consider the resources required to submit a compelling proposal, ensuring that you can meet the funder's expectations.

By integrating this guide into your grant-seeking strategy, your organization can approach grant applications with greater confidence and clarity.

Ready to streamline your grant application process? Purchase the Go, No Go Grant Guide for just $4.97 and take the first step towards more effective grant writing.

In conclusion, taking the time to assess your organization's readiness before applying for grants is essential. By utilizing tools like the Go, No Go Grant Guide, you can enhance your grant-seeking strategy and ultimately increase your chances of securing funding for your important initiatives.

What challenges have you faced when deciding whether to apply for a grant, and what strategies have you found helpful in ensuring your proposals align with funders’ goals? We’d love to hear your insights and experiences!

Sign Up for Our Upcoming Webinar, and you’ll receive a copy of the guide as part of your registration

—all for just $24.

Discover Tribal Giving: Is Your State on the Map?

Tribal giving is as unique and varied as the tribes themselves. Each tribal nation operates as a sovereign entity, meaning they have distinct priorities, traditions, and methods of philanthropy. In some states, tribes generously support local charities, while others focus exclusively on education, health initiatives, or cultural preservation. Some tribes provide limited or no external funding, emphasizing their internal community needs.

For nonprofits, educational institutions, or local charities seeking funding, having a clear understanding of tribal giving practices in your state is critical to building the right connections and crafting thoughtful proposals.

Introducing the State-by-State Guide to Tribal Giving

To help you navigate this complex landscape, we’ve created an e-book: a state-by-state guide to tribal giving. This comprehensive resource provides valuable insights into the giving practices of tribes across the U.S., including:

• Specific funding priorities for tribes in each state.

• Guidance on which tribes accept external grant applications.

• Tips to build culturally sensitive, respectful, and impactful relationships.

Whether you're just beginning your journey into tribal philanthropy or looking to strengthen existing partnerships, this guide can help you identify opportunities and approach tribal giving with the respect and understanding it deserves.

Why Understanding Tribal Giving Matters

Tribal philanthropy is an underutilized and powerful resource for organizations. By aligning your mission with tribal priorities, you can create partnerships that not only secure funding but also contribute to meaningful community impact. However, approaching tribal funding requires careful preparation, cultural sensitivity, and a commitment to transparency and collaboration.

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Should You Apply for Tribal Funding?

A question that often arises when discussing tribal philanthropy is whether organizations should be seeking funds from tribes, given the high levels of poverty and underfunded infrastructure within many Native American communities. It’s a valid concern and one that should be approached with respect and awareness of tribal sovereignty.

While many tribal nations face economic challenges, it’s important to remember that tribes are independent entities with their own economic systems and philanthropic priorities. Some tribes operate successful businesses and casinos, creating a surplus that allows them to engage in charitable giving. These tribes may choose to give back not only to their own communities but also to non-tribal organizations that align with their values.

However, not all tribes have the same capacity for giving, and some focus their efforts exclusively on supporting their own members. The key is to do thorough research on the tribes you're considering approaching for funding. Understanding their priorities and ensuring that your organization’s mission aligns with their values is critical to building a respectful and mutually beneficial relationship.

Tips for Applying to Tribal Funding

When applying for tribal funding, it's important to approach each grant application with attention to detail and respect for tribal culture. Here are some key tips to guide you through the process:

1. Grant Applications Vary Significantly
   Tribal grant applications can be quite different from one another. Some may ask for handwritten submissions, while others might require you to print sticker labels to place on corresponding attachments. Some applications are short and straightforward, while others request extensive details. The key is to carefully read and follow all instructions and guidelines to ensure your submission meets the requirements.

2. Emphasize Service to Native American Communities
   If your organization serves Native American populations, make sure to highlight this in your proposal. Quantify the impact your work has on these communities, and explain how the funding will further support Native American individuals or groups. This can strengthen your case, especially if your goals align with the tribe’s priorities.

3. Detail Existing Partnerships with Tribes
   If your organization is already collaborating with tribes or tribal entities, be sure to highlight these relationships in your grant application. Detailing successful partnerships and the positive outcomes of working with Native American communities shows that your organization is committed to fostering long-term, respectful connections.

4. Build Relationships First
   Just as with any funder, building a relationship with tribal nations before applying is crucial. Engage with the tribe, understand their values, and establish trust. Attend events, participate in community discussions, and show genuine interest in their mission. Building long-term, mutually beneficial partnerships often paves the way for successful funding opportunities.

5. Craft a Culturally Sensitive Proposal
   Your proposal should reflect respect and understanding of the tribe's culture. Use language that is thoughtful and free from stereotypes, and avoid one-size-fits-all templates. Tailor your proposal to align with the tribe’s values and ensure that it is sensitive to their cultural traditions.

6. Do Your Homework
   Research the tribe's giving priorities, funding history, and current focus areas. Each tribal nation has its own approach to philanthropy, so it’s important to understand what they value most in potential partnerships. Make sure your proposal reflects a deep understanding of their community and goals.

7. Focus on Community Impact
   Tribes often prioritize projects that benefit their community members directly. In your proposal, clearly outline how your project will positively impact the tribe or Native American populations in general. Emphasize mutual benefits and long-term partnerships that foster growth and collaboration.

8. Be Transparent and Accountable
   Clearly define your project’s objectives, how the funding will be used, and how success will be measured. Tribes value transparency and accountability, so regular updates and detailed reporting on the outcomes of the project can build trust for future opportunities.

9. Seek Feedback
   If your proposal is not accepted, ask for feedback. Tribes appreciate applicants who are open to learning and improving. Incorporating their feedback can strengthen your chances in future applications and demonstrate your respect for the process.

Closing Thoughts

Tribal giving represents a powerful and often underutilized resource for organizations across the country. By understanding the unique landscape in your state, you can open doors to partnerships that not only benefit your organization but also strengthen tribal communities.

What are your experiences with tribal philanthropy? Have you navigated these waters before, or are you just starting your journey? We’d love to hear your thoughts and stories in the comments below!

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We’d love to hear from you! Have you had experience navigating tribal philanthropy or building partnerships with tribal nations? What insights or challenges have you encountered? Share your thoughts, questions, or success stories by typing into the comment box below!

Your perspective could inspire and guide others on their journey to understanding tribal giving. Let’s start a conversation and learn from each other’s experiences!