Product Description

You've got volunteers logging hours, donors dropping off supplies, and a local business offering their conference room for free — and somewhere in your grant agreement, it says all of that counts toward your required match.

The only problem? You have to prove it.

Chasing down signatures, trying to remember what rate to use for volunteer hours, and Googling "how do I report in-kind contributions to a funder" at 11pm the night before your report is due... not exactly a good time.

These two ready-to-use Word document templates make in-kind reporting fast, clean, and funder-ready — so you can stop stressing about documentation and get back to actually running your programs.

What's inside this template pack:

Form 1 — Individual In-Kind Contribution Form One form per contributor. Use this for every volunteer, donor, or service provider who needs to sign off on their own contribution. Tracks hours by activity type (meetings, facilitation, outreach, technical assistance, and more), plus space for donated goods, equipment, supplies, and mileage. Includes a certification signature block.

Form 2 — Organizational In-Kind Report Your master funder summary. This is the form you actually submit with your grant report. Rolls up all services rendered, goods donated, and facilities provided into one organized document — with a grand total box and approval signature block for both the donor and your organization.

Both forms include:

• Pre-labeled activity categories so nothing gets missed

• Built-in reference notes for volunteer hourly rates and mileage rates

• Signature and certification blocks for compliance

• Step-by-step instructions so anyone on your team can fill them out

• Gray coaching notes that guide you through each section (and remind you to delete them before submitting — you're welcome)

Works with: Microsoft Word (.docx). Editable on PC and Mac.

Made for nonprofit staff, grant writers, and program managers who are done reinventing the wheel every reporting cycle.

Spark the Fire Grant Writing Classes, LLC | sparkthefiregrantwriting.com