Product Description

You know you're supposed to track in-kind donations throughout the year.

You also know what actually happens: it's February, a grant report is due in two weeks, and you're trying to reconstruct six months of donated conference room time and pro bono legal hours from memory, a few old emails, and vibes.

Not great. Not defensible. Not the situation your funder wants you to be in.

This In-Kind Donation Tracking Log gives you a clean, organized system to document every contribution as it happens — so when grant application season rolls around (or your auditor comes knocking), you're ready.

What's inside:

Annual In-Kind Tracking Log One organized Word document table covering your entire fiscal year. Record contributions in real time across five category sections — each with its own subtotal row — so your numbers are always current and categorized.

Five Contribution Categories:

• Space & Facilities

• Equipment & Supplies

• Personnel & Volunteer Time (Skilled Services Only)

• Professional Services

• Other Goods

Eight tracking columns per entry: Date | Donor Name / Organization | Contribution Type | Description | Valuation Method | $ Value | Documentation on File | Grant / Project

Documentation Status Column A simple Yes/No checkbox for each entry — so you always know what's documented and what still needs a letter or email on file before it's defensible.

Coaching Notes Throughout Gray italic guidance that walks you through how to value contributions correctly, what counts as in-kind for 990 purposes, and how to reconcile with your financials at year's end. Delete before sharing — the notes will tell you so.

Also includes a "How to Use This Template" page with:

• 7-step instructions for setting up and maintaining your log

• Quick Tips on IRS rules for skilled volunteer time, fair market value standards, and the Independent Sector hourly rate

• A reminder about reconciling with your CPA before filing your 990 (because that conversation is better in January than in April)

Works with: Microsoft Word (.docx). Editable on PC and Mac.

Made for nonprofit staff, grant writers, and program managers who want to stop recreating their in-kind documentation from scratch every single grant cycle.

Spark the Fire Grant Writing Classes, LLC | sparkthefiregrantwriting.com